Executive Assistant, CMAP - Chicago, IL

Title: Executive Assistant

Type: Full-time

Location: Chicago, IL

Pay: $69,769.35 To $85,467.39 Annually

The Chicago Metropolitan Agency for Planning (CMAP) is seeking an Executive Assistant to provide high-level administrative support to the Executive Director and other senior staff. CMAP is a mission-driven agency serving the 284 municipalities and 7 counties of northeastern Illinois as the region’s comprehensive planning organization. 

Apply here.

Board of Fire & Police Commission Recruiting Coordinator - Village of Schaumburg

Location: Village of Schaumburg

Job Type: Part Time / In Person

Starting Salary Range: $37.62 - $41.85 Hourly salary dependent on qualifications. 

JOB SUMMARY:
This position performs highly responsible, complex, and confidential office tasks under the general direction of the Board of Fire and Police Commission (BFPC).  This position exercises discretion and judgment on BFPC processes, answers inquiries as appropriate, and performs oversight and management of multiple professional contracts associated with the hiring and promotional processes.  Activities such as recruitment, hiring, and promotional processes comprise most of the tasks associated with the BFPC.  The remainder of the responsibilities for this position consist of administrative support for the Boarf of Fire and Police Commissioners. Knowledge of the Open Meetings Act and Roberts Rules of Order would be beneficial.  This position also utilizes technology to the greatest extent possible so that procedures and processes are maintained efficiently.  This position reports to the Assistant Village Manager as well as the Chair of the BFPC.

Full job description and application can be found here.

Administrative Coordinator - Alderperson Andre Vasquez - 40th Ward, Chicago

Administrative Coordinator

Alderperson Andre Vasquez

40th Ward, City of Chicago

For more information and to apply please visit: 40th Ward Administrative Coordinator 

Description: The part-time Administrative Coordinator works with the Chief of Staff largely on clerical tasks to ensure the office runs smoothly. This role will be focused on day-to-day operations of an office by doing tasks such as filing paperwork, billing/budgeting, answering phone calls, greeting constituents, preparing documents for meetings, and managing calendars. The role will also include processing constituent service requests.

Executive Assistant - Chicago Cubs

Who: Chicago Cubs

What: The Executive Assistant, Legal/Community Affairs provides administrative support and office management for the Cubs’ Legal/Community Affairs department. The department oversees Cubs’ charitable and corporate donation and outreach efforts, neighborhood, community, communications and government relations, and works to generate positive support for Chicago Cubs and its charitable and community programs. It also provides support to the team’s legal counsel. Visit here to apply

Management Analyst - Village of Lincolnwood (closes June 3)

Who: The Village of Lincolnwood, Illinois (12,590 – 2010 census) is a diverse home-rule municipality directly north of the City of Chicago consisting of 2.7 square miles, with a unique blend of residential, commercial, and manufacturing areas. The Village is seeking an individual to assist the Village Manager’s Office and Finance Department. Excellent oral/written communication skills and ability to exercise sound judgment is required. Desired traits and skills include patience, self-motivation, reliability, customer service, critical thinking, and problem-solving.

What: The Village of Lincolnwood is currently recruiting for a Management Analyst in the Village Manager’s Office.

This position serves under the direction of the Assistant Village Manager with some coordination with the Finance Director. The Management Analyst is responsible for acting as webmaster for the Village’s website and social media coordinator, Public, Educational, Government channel maintenance, upgrades, and programming, and provides support with workers’ compensation/general liability claims. The position is a member of the Information Technology and Safety Committees. Daily responsibilities include greeting members of the public, assisting with human resources, and acting as the Freedom of Information Act Officer as needed. The Management Analyst serves on the staff budget team and develops the Village Newsletter. The Management Analyst will perform special projects as assigned. To learn more about the position, please review the job description here.

Required Skills/Education/Experience:

The candidate’s education and experience shall include a Master's Degree in Public Administration and at least two years of relevant experience in Public Administration or a related field. The successful candidate will possess the following characteristics and abilities: excellent policy and procedure development experience, outstanding interpersonal skills that demonstrate personal integrity and respect, and a passion for public service.

4 Open Positions - Chicago Regional Census Center

Who: The U.S. Census Bureau’s Chicago Regional Census Center is hiring a Clerk, Census Recruiter, Media Specialist, and a Regional Technician

What:
Clerk: The individual selected for this position will:

• Perform administrative activities such as following up on requests for information, ensure the correct material is provided, and distribution of office materials and incoming mail. Maintain correspondence files. 
• Monitor personnel/payroll processing activities, resolve and recommend corrective actions using an automated system. 
• Communicate with internal and external customers, answer inquiries regarding office procedures, respond to multiple customer demands.  
• Create memoranda and correspondence, review for accuracy and procedural compliance on personnel and payroll documentation based on rough drafts or verbal instructions. 
• Use office automation software such as database or spreadsheet to enter, revise, sort or calculate, and retrieve data; graphics software to provide graphic symbols, charts and graphs.  
• Operate various office machines such as the copy machine. 


Salary: $36,896 to $47,967 per year

Census Recruiter: The individual selected for this position will:

• Develop, organize, manage, and implement the recruitment program, activities, and functions of the excepted service employees of the Regional Census Center. 
• Develop a strategic plan for recruitment programs, operations, and goals for the Regional Census Center. 
• Conduct or participate in group recruiting sessions. 
• Analyze and monitor progress, performance and cost data of a recruitment program to ensure recruitment operations are within specific time limits and budget constraints. 

Salary: $55,905 to $105,392 per year

Policy Research, Fair Testing Housing Coordinator - Roosevelt U. (Chicago)

Who: Roosevelt University - Office of Student Research - Policy Research Collaborative

What: the Fair Testing Housing Coordinator supports project management, research activities and administrative activities related to the “Fair Housing Compliance Testing” project.

Project management duties include assigning and tracking tester activities, and coordinating with project collaborators. Research activities include training and collecting data from Fair Housing Testers and supervising student research fellows in analytical tasks. Administrative duties include documenting tester hours, approving payments, supervising student research hours and developing and coordinating workshops and public presentations.

This is a one-year, full-time position, with the option for a second year. The position is contingent on contract funding. This project will also be carried out with staff at the John Marshall Law School Fair Housing Clinic.
Responsibilities include:

Communications Coordinator - Bubbly Dynamics

Who: Bubbly Dynamics, LLC is a social enterprise with environmentally responsible goals. Since 2002, we have been efficiently renovating buildings, transforming them from vacant and derelict eyesores to job centers and community assets. Bubbly is the owner/operator and design team behind The Plant (1400 W. 46th St.) and the Chicago Sustainable Manufacturing Center (1048 W. 37th St.). We are a friendly, informal organization with a strong team ethic.

What: The Communications Coordinator will support the development and advancement of Bubbly Dynamics’ communications efforts and assist with general administrative/operational functions. S/he will report to Bubbly’s Director of Enterprise Operations, who manages business operations for Bubbly’s two buildings and related projects. This position will be based at The Plant.
Responsibilities include:

Administrative Officer - Census Bureau (Chicago Regional Office)

Who: The Chicago Regional Office is responsible for organizing and maintaining staff to carry out the Census Bureau's field data collection programs, including recurring and special national sample surveys and conducting special censuses and surveys.

What:  The individual selected for this position will:
Plan, organize, direct, and manages the administrative functions of the regional office.
Serve as a member of the regional office management team providing advice and guidance on a variety of administrative issues.
Supervise a staff performing personnel, time and attendance, and general administrative support work.
Monitor the Program Division Overhead project to ensure that salaries, training, and other object expenditures are within budget.
Occasional travel may be required

Business Administrative Associate - UIC Extended Campus (closes Oct. 10)

Who: University of Illinois at Chicago Extended Campus

What: This position manages all finance, accounting, planning and budgeting activities of the UIC Extended Campus (UIC EC), to ensure maximum efficiency of their use in support of the UIC EC activities. It serves as a strategic partner in the area of ROI, operational efficiency, revenue growth and profitability. This position is also engaged in financial planning and modeling for all UIC EC programming, validation of new business opportunities and short and long-terms planning and analysis for UIC EC.

Key Responsibilities / Duties: 

Program Coordinator - CSH, the Source for Housing Solutions (Chicago)

Who: CSH. If you have a desire to make a difference for people and families we have a place for you. Not only has CSH proven supportive housing works and does change the lives of individuals facing acute disabilities, complex medical and mental conditions, substance use disorders and economic barriers, we have done so while creating a family of nationally recognized experts who stay committed to our organization and mission throughout their careers. We attract talented professionals, offer competitive salaries with benefits, generous family leave and PTO, and fully embrace the philosophy that a sustainable work-life balance is desirable and achievable. With the aim of attracting good people who possess the confidence and drive to get the job done, CSH is now accepting applications for a Program Coordinator.

What: CSH is seeking a detail-oriented individual to perform a wide array of administrative, programmatic and operational activities in support of CSH’s national Field Operations and Consulting teams, Chicago-based staff, and other teams nation-wide. This position is based in our Chicago office downtown at 205 West Randolph. Responsibilities include:

Director, President's Award Program - UIC (Closes 7/23)

Who: The University of Illinois at Chicago - President’s Award Program (PAP) on the UIC campus

What: PAP is seeking a Director for administrative leadership in the implementation of the . This position supervises the recruitment of students from historically underrepresented groups, students from the State of Illinois counties with low rates of participation at the University of Illinois, and high-achieving dependent students from families with zero expected family contribution. The Director is responsible for managing an annual budget, the supervision of staff, overseeing compliance regulations, and creating and maintaining critical internal and external relationships to support/ensure student success. The Director reports to the Vice Provost, Academic Enrollment Services. Responsibilities include:

Operations Coordinator with Affordable Housing Development Company, Chicago IL - Deadline 11/30

JOB POSTING

Job Type: Operations Coordinator with Affordable Housing Development Company

Our Company: UP Development, LLC is an affordable housing development company based in
Chicago, working across the Midwest. Our portfolio includes a wide range of projects types,
different target population groups, and varying communities. UPD’s portfolio includes 13
affordable multifamily properties (each consisting of 20-100 units). UPD is growing as we
currently have three (3) new projects under development, and were recently awarded financing for
several projects throughout the Midwest. Our company employs a small talented team with
expertise in affordable and supportive housing developments.

Description: The Operations Coordinator will:
• manage budgets, accounting, and payment procedures for contractors, and other vendors, for projects under-construction;
• coordinate on-going project tasks with vendors, site managers, and contractors;
• compile various financing, due-diligence, compliance, and supportive documentation related to under-development projects;
• prepare and implement schedules and processes relevant to project lease-up and marketing;
• work closely with UPD’s affiliated property management company on various management tasks related to operational projects and projects under-construction;
• draft and implement various company marketing procedures and content, such as press releases, company newsletters, and other similar content;
• work closely with various financing partners, including various state and local administrative agencies, to ensure project compliance and benchmark goals are being adhered to; and
• tend to various office administrative tasks as may be needed.

Candidates for this position should possess relevant experience and knowledge in real estate
financing and development. Accounting experience is a plus. A Bachelor’s degree and 1-3 years’
experience is required. Candidates for this position should have the ability to work well on teams,
remain organized, be detail-oriented and meet deadlines.

More importantly than specific knowledge of these various tasks is the intellect and entrepreneurial
spirit needed to juggle multiple projects and tasks while considering the “big picture”. Our firm
understands the insularity of the industry and will work to teach through assignments. Our
professional environment ensures an open-door policy and encourages questions and
collaboration.

Compensation: Compensation and benefits will be commensurate with experience. UP
Development, LLC is an Equal Opportunity Employer.
Application Deadline: November 30, 2017.

Apply by sending your resume and cover letter to ashley@updevelopers.com.

Program Coordinator for The Institute of Politics, University of Chicago

To be considered for this position, please submit all application materials online at jobs.uchicago.edu.

Requisition Number: 103522



Job Summary:

The Institute of Politics (IOP) at the University of Chicago seeks a highly organized, detail-oriented Program Coordinator with a passion for students, an interest in politics, and a commitment to excellence in the operation of its student civic engagement programs. This is a temporary position for the 2017-18 academic year, reporting to the Director of Civic & Campus Engagement.

The Program Coordinator works closely with students and with the Director of Civic and Campus Engagement to provide key administrative support to the IOP’s Civic Engagement programs, including expense and invoice reconciliation, processing check requests, budget and metrics tracking, third-party purchases, student-led event planning, venue booking, travel arrangements, and RSVP processes for IOP Civic Engagement programs, workshops and events.

The Program Coordinator works closely with Institute staff, University colleagues, students, vendors, Fellows and guests, ensuring that programs, processes and protocols are executed with precision and professionalism at all times.



The Program Coordinator has primary responsibility for the following:

• Provides administrative support and coordination for student civic engagement initiatives, political treks, special projects and student leadership programs at the IOP, including Leaders of Color, Tech Team, and Women in Public Service Program.

• Tracks and reconciles Civic Engagement program expenses and including transportation and travel costs, vendor payments and invoices to ensure accurate accounting and budget management at all times; Administers petty cash and check request processes.

• Oversees and supports student led programs by advising on program goals and execution, troubleshooting administrative/technical questions, assisting with access to resources such as reserving space, third party-purchases, etc.

• Oversees Civic Engagement interns responsible for identifying and securing venues, catering orders and AV arrangements necessary for the successful execution of Civic Engagement workshops, seminars, and student program meetings.

• Advises student leaders on event planning and oversees and supports student led programs by attending meetings and events.

• Assists with the planning and execution of on-site logistics, staffing and troubleshooting for Civic Engagement projects and special events;

• Collaborates with IOP partners on and off campus to ensure program operations and budgets are executed fairly, transparently and accurately

• Manages IOP’s Civic Engagement Program & Finance Interns.

• Makes necessary travel and logistical arrangements in support of IOP Political Exploration treks and special projects, including but not limited to an annual student visit to the Illinois state capitol and to Harvard University; international student treks, and Project Eureka

• Manages RSVP and application processes for IOP treks and student civic engagement programs

• Works with Communications staff to generate surveys that solicit regular feedback of student program participants and tracks resulting data.

• Performs administrative duties and assists with special projects when needed