Program Coordinator for The Institute of Politics, University of Chicago

To be considered for this position, please submit all application materials online at jobs.uchicago.edu.

Requisition Number: 103522



Job Summary:

The Institute of Politics (IOP) at the University of Chicago seeks a highly organized, detail-oriented Program Coordinator with a passion for students, an interest in politics, and a commitment to excellence in the operation of its student civic engagement programs. This is a temporary position for the 2017-18 academic year, reporting to the Director of Civic & Campus Engagement.

The Program Coordinator works closely with students and with the Director of Civic and Campus Engagement to provide key administrative support to the IOP’s Civic Engagement programs, including expense and invoice reconciliation, processing check requests, budget and metrics tracking, third-party purchases, student-led event planning, venue booking, travel arrangements, and RSVP processes for IOP Civic Engagement programs, workshops and events.

The Program Coordinator works closely with Institute staff, University colleagues, students, vendors, Fellows and guests, ensuring that programs, processes and protocols are executed with precision and professionalism at all times.



The Program Coordinator has primary responsibility for the following:

• Provides administrative support and coordination for student civic engagement initiatives, political treks, special projects and student leadership programs at the IOP, including Leaders of Color, Tech Team, and Women in Public Service Program.

• Tracks and reconciles Civic Engagement program expenses and including transportation and travel costs, vendor payments and invoices to ensure accurate accounting and budget management at all times; Administers petty cash and check request processes.

• Oversees and supports student led programs by advising on program goals and execution, troubleshooting administrative/technical questions, assisting with access to resources such as reserving space, third party-purchases, etc.

• Oversees Civic Engagement interns responsible for identifying and securing venues, catering orders and AV arrangements necessary for the successful execution of Civic Engagement workshops, seminars, and student program meetings.

• Advises student leaders on event planning and oversees and supports student led programs by attending meetings and events.

• Assists with the planning and execution of on-site logistics, staffing and troubleshooting for Civic Engagement projects and special events;

• Collaborates with IOP partners on and off campus to ensure program operations and budgets are executed fairly, transparently and accurately

• Manages IOP’s Civic Engagement Program & Finance Interns.

• Makes necessary travel and logistical arrangements in support of IOP Political Exploration treks and special projects, including but not limited to an annual student visit to the Illinois state capitol and to Harvard University; international student treks, and Project Eureka

• Manages RSVP and application processes for IOP treks and student civic engagement programs

• Works with Communications staff to generate surveys that solicit regular feedback of student program participants and tracks resulting data.

• Performs administrative duties and assists with special projects when needed