Special Assistant, Intergovernmental Affairs - Chicago Community Colleges

Special Assistant, Intergovernmental Affairs

Location: District Office
Employee Type: Full Time Staff
Department: Chancellor’s Office
Union Status: Non-Bargained For
Hours: 40 hours per week
Salary: $40,900 - $46,400
Posted: Thursday, January 27, 2011
Closing Date: Wednesday, February 09, 2011

As one of the largest urban community college districts in the United States, City Colleges of Chicago (CCC) is comprised of seven accredited Colleges; technical institutes and learning centers; a public television and radio station; culinary and pastry schools; restaurants; and child development centers. We currently seek an exceptional leader to fill the post of Special Assistant, Intergovernmental Affairs.
Duties

This position is primarily responsible for providing confidential support to the District Director, Intergovernmental Affairs and the Chancellor. Assists in operations of the Chancellor’s office which primarily involve intergovernmental liaisons with Federal, State and City agencies.



Tracks nationwide legislation which affects school districts. Prepares log of information obtained to present to management. Coordinates activities and meetings for the District Director and maintains the appointment calendar. Packages legislative position papers which include collating, photocopying and binding information for state and federal lobbying. Compiles meeting notes, confidential lists and contracts for signature.



Serves as the project manager for the annual lobby days at City Hall and in Springfield and Washington, D. C. Coordinates logistics with Officers of the District and lobbyists, reserves meeting space in Springfield and D.C.; and coordinates catering services for meetings. Coordinates travel arrangements for the District Director, processes purchase orders and maintains department budget information. Must log and track all deliveries and office supplies.



Oversees and manages the work of temporary and part-time support personnel. Performs other duties as assigned.



All CCC employees are required to adhere to CCC Customer Service Excellence standards.
Qualifications

Completion of an Associates degree supplemented by one to two years of office administration, or completion of four to five years of office administration work. Extensive personal computer software experience including word processing, spreadsheets, database management, and desktop publishing.



Must be able to work well with employees at all levels of the organization, including students and the general public. Must be able to work well internally and with external organizations. Must be able to handle all situations with tact and diplomacy. Excellent organizational and multi-tasking skills required. Must be a team player willing to assist wherever needed. Must be self-directed and able to prioritize assignments. Must be able to meet deadlines in a timely manner.

How to Apply
For consideration, all interested candidates, including current CCC employees, must submit their resumes, a legible copy of your college transcripts, if a degree is required (Unofficial transcripts initially accepted, official transcripts must be provided at a later day), and letters of interest in MS Word format by electronic mail only to:
Senior Recruiter
jobs@ccc.edu