Admin Assistant/Data Entry, The Astor Company - Oakbrook Terrace, IL

At a glance

$40–50K/yr

Onsite, based in 17w220 22nd St, Oakbrook Terrace, Illinois 60181, United States, or Oakbrook Terrace, Illinois, United States

Work in person from one of the locations

Job

Full-time

US work authorization required

Open to candidates with OPT/CPT

Job Title: Entry- level Data Enter

Location: Oakbrook, IL 

Schedule:Monday-Friday, 8:00 AM - 4:30 PM 

 

About Us:

We are a growing Sustainability Brokerage and Consulting firm committed to providing innovative solutions for our clients. We specialize in sustainability consulting and broker services, and we are looking for a dedicated Admin Assistant/Data Entry to join our dynamic team.

 

Job Description:

As an Admin Assistant/Data Entry, you will be responsible for performing administrative and data entry tasks with accuracy and efficiency. You’ll support the team in handling documents, maintaining data, and ensuring smooth daily operations. We are looking for someone who thrives in a fast-paced environment, has excellent computer skills, and is committed to high productivity.

 

Key Responsibilities:

- Efficiently handle data entry tasks, ensuring accurate and timely input of client information.

- Assist with general administrative tasks including scanning, email management, and correspondence.

- Create, edit, and format reports, documents, and spreadsheets using Excel and Word.

- Collaborate with team members to streamline processes and improve efficiency.

 

Skills and Qualifications:

- Strong proficiency in Microsoft Excel and Word (advanced skills preferred).

- Fast typing speed with high accuracy 

- Excellent attention to detail and problem-solving skills.

- Ability to prioritize tasks and manage time effectively.

- Strong communication skills, both written and verbal.

- Self-starter with a proactive and efficient work style.

- Previous administrative or data entry experience preferred.

Learn more/apply here!

Senior Administrative Assistant, NORC - Chicago, IL

 

JOB SUMMARY:	Join NORC at the University of Chicago as a Senior Administrative Assistant in our Strategic Communications & External Affairs department. Provide a broad range of administrative support to the senior-level leaders as they collaborate with NORC’s senior leadership and colleagues throughout the organization to create and execute outstanding external and internal strategic communications initiatives to drive NORC’s mission, disseminate our work, and support and engage our staff. Take ownership of the administrative challenges associated with supporting a leadership team in a rapidly evolving and fast-paced research landscape. Leverage your experience in handling a wide range of administrative and executive support-related tasks, while demonstrating the ability to follow through in a timely manner, close the loop with stakeholders, and apply attention to detail even under tight deadlines. This is an opportunity to showcase your resourcefulness and efficiency, while exhibiting a high degree of professionalism. Quickly adjust based on changing priorities when necessary and proactively address administrative issues and needs. The ideal candidate will be a customer-service focused, experienced administrative professional who thrives in an environment where team members are asked to bring their authentic selves to each task in order to deliver consistently high-quality work.  Join a cohesive and motivated team that likes to have fun, and support one another’s long-term career development, while advancing NORC’s mission and research.
DEPARTMENT: Strategic Communications & External Affairs	Strategic Communications and External Affairs supports the entire NORC organization with expertise in corporate communications and creative services, external affairs, internal communications, digital communications, events management, marketing, writing, and select project-level communications.
RESPONSIBILITIES:	Coordinate complex scheduling, travel arrangements, and expense reporting Coordinate and traffic contracts, invoices, purchase request, and other crucial internal process to ensure timely and accurate execution, payment, and purchasing. Plan, coordinate, and prepare for department meetings, business meetings, events, luncheons, and dinners involving both internal staff and external vendors/partners including scheduling, material preparation, and logistics/technology needs (video conferencing, presentations, Zoom, etc.) Develop and design improved administrative procedures to promote the timely processing and submission of administrative deliverables and increase the efficiency within the department Prepare and/or integrate information needed to compose both routine and non-routine correspondence, reports, documents, and presentations Build strong relationships throughout the company to support and facilitate the collaborative team environment Assist communications assistant with conference logistical tasks such as packing and receiving NORC’s exhibit booth, developing and maintaining an inventory tracking system Review documents to ensure accuracy and quality, and revise as needed Attend meetings, capture notes, and outline follow-up items Register and greet visiting vendors and external guests Independently perform varied administrative duties
REQUIRED SKILLS:	High school diploma or equivalent required, plus a minimum of 3 years supporting senior or executive-level management Strong organizational skills, with proven experience prioritizing work and coordinating multiple projects at one time; willingness and ability to be flexible Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; proficiency or familiarity with Wrike and SharePoint Online is a plus Polished demeanor and comfort working with staff at all levels in the organization Strong skills in creating and maintaining document management systems including using SharePoint Excellent communication skills, including stellar interpersonal skills and basic writing skills A strong focus on detail, accuracy, and work quality with the ability to take full ownership of assigned tasks Well-developed problem-solving and decision-making skills Discretion in handling sensitive and/or confidential material Interest and ability to work on a team in a highly collaborative environment, while also being comfortable working independently with little direct supervision
SALARY AND BENEFITS:	The pay range for this position is $58,000 – $93,000. This position is classified as regular. Regular staff are eligible for NORC’s comprehensive benefits program. Benefits include, but are not limited to:   Generously subsidized health insurance, effective on the first day of employment  Dental and vision insurance   A defined contribution retirement program, along with a separate voluntary 403(b) retirement program   Group life insurance, long-term and short-term disability insurance  Benefits that promote work/life balance, including generous paid time off, holidays; paid parental leave, bereavement leave, tuition assistance, and an Employee Assistance Program (EAP). Learn more/APPLY here!

Administrative Assistant IV - VA Commission, Cook County

 

Job Posting

:  Sep 17, 2024, 10:23:48 AM   

Closing Date

:  Oct 1, 2024, 11:59:00 PM

 Full-time  Shift Start Time:  8:30 A.M.   Shift End Time:  4:30 P.M.

   Posting Salary:  $70,584 - $77,928/ Year

Organization

:  Offices Under the President

Job Summary

Provide complex administrative support for the Bureau/Department staff and leadership. Function as a technical administrative resource in matters requiring extensive knowledge of the rules, regulations, objectives, and protocols of the Bureau/Department. Act as a point of contact or liaison to bridge issues of common concern between department staff, management, and support operations. Oversee confidential records, assist in the formulation and interpretation of policy, set procedure, and manage itineraries, schedules, and agendas. Coordinate the activities of the department's clerical staff. Ensure confidentiality of Bureau/Department information.

  

 

Minimum Qualifications

• Possession of a High School Diploma or General Education Development (GED) Certificate and

• Four (4) years of administrative, clerical, or operations role or directly related experience or

• An equivalent combination of education and/or experience is required.

Candidates who are contacted will be required to produce original required documents (e.g., current driver’s license, diploma, school transcript, certifications, etc.) listed on the Notice of Job Opportunity within five (5) days of being extended an offer, in writing, by the Bureau Chief of BHR (or designee). Candidates will be notified of how to submit required documents.  

*Degrees awarded outside of the United States with the exception of those awarded in one of the United States territories and Canada, must be credentialed by the World Education Services (WES), Educational Credential Evaluators (ECE) or a National Association of Credential Evaluation (NACES) member organization. 

 

KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS

• Knowledge of Microsoft Office Suite and other software applications.
• Ability to learn new technologies to perform data entry, manage calendars, and create reports and ability to troubleshoot and work independently.
• Skill in time management, organization, customer service, and written and verbal communication.
• Knowledge of administrative procedures.
• Ability to lead lower-level team members by providing complex administrative and clerical support for the unit’s objectives.
• Skill in performing various specialized and complex administrative and customer service tasks to develop effective solutions and show others.
• Ability to work independently to fulfill complicated customer service requests and create effective relationships with others.
• Knowledge of specific organizational policies and procedures to answer complex administrative questions and recommend solutions, analyzing problems with various factors.

Physical Requirements:
Sedentary Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time.

The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee’s normal line of work.

Learn more/apply here!

Housing Office Assistant at Embrace Living Communities

Job Description
Embrace Living Communities has an opening for a Housing Community Office Assistant Full Time at North Orchard Place, 1600 N Orchard, Chicago IL. This fulltime position provides clerical support to the Housing Community in an efficient manner and in accordance with HUD regulations, organizes resident newsletter, and ensures that all work orders and residents’ service requests are communicated to appropriate staff in a timely manner. Supports the Embrace Living Communities wellness culture that encourages active aging and and “living well.”

Full job information and application available here.

Senior Administrative Assistant, Community Development at American Cancer Society

 Location: Chicago, IllinoisPosition Type: Full timeExperience: Bachelor's degree or a combination of education and work experience.1-3 years of experience supporting an executive, non-profit experience preferred.

At the American Cancer Society, we're leading the fight for a world without cancer. Our employees and 1.5 million volunteers are raising the bar every single day. We actively seek candidates from diverse backgrounds including communities of color, the LGBTQ community, veterans, and people with disabilities. The greater the diversity of our people, the better we can serve our communities.

The people who work at the American Cancer Society focus their diverse talents on our lifesaving mission. It is a calling. And the people who answer it are fulfilled.

Provides high level, diverse, and confidential administrative support to an Area Vice President and their department Senior Directors/Directors or a Strategic Director MSABC or Relay For Life.
Full job description and application available here

Administrative Assistant - Department of Commerce and Economic Opportunity - Illinois

Date:  Dec 5, 2022
Location:  Chicago, IL, US, 60661
Job Requisition ID:  19702
Agency :  Department of Commerce and Economic Opportunity 
Closing Date/Time: 12/19/2022 
Salary:   $4,738.00 - $6,964.00 Anticipated Monthly Starting Salary  
Job Type:   Salaried Full Time  
County:   Cook  
Number of Vacancies:   1  

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

About the Position

The Illinois Department of Commerce and Economic Opportunity (DCEO) is seeking a motivated administrative professional to join its communications team. This position will help advance DCEO's mission by supporting the communications team as it works to raise awareness about key initiatives through communications and media strategies. The ideal candidate will have excellent attention to detail and organizational skills. We welcome eligible candidates to apply for this rewarding role at a high-profile state agency.

 

Job Responsibilities

1. Supports the Communications team with projects, budget, personnel, work, and data processing and fiscal matters.

2. Assists the Deputy Director in the tracking, management, and implementation of administrative processes.

3. Assists the Deputy Director in the development and implementation of the office's goals and objectives and act as liaison between staff members and other administrative personnel on the maintenance of the goals and objectives.

4. Travel and contract support.

5. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. 

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of four years (4) of college with courses in business administration.

2. Requires one year professional experience in administration of programs or administrative experience in a public or private organization. 

Preferred Qualifications

1. Prefers one or more years of prior administrative experience in the private, public or non-profit sector.

2. Prefers intermediate level experience utilizing Microsoft Outlook and Excel.

3. Prefers one or more years of professional experience helping to organize and track departmental deliverables.

Employment Conditions

1. Requires ability to pass a background check.

Work Hours: MONDAY - FRIDAY 8:30 AM - 5:00 PM
Work Location: OFFICE OF COMMUNICATION & INFORMATION 555 West Monroe Street Chicago IL 60661  
Agency Contact: CEO.HR@illinois.gov (FOR INQURIES ONLY – INTERESTED APPLICANTS MUST APPLY ONLINE)

Job Family:  Clerical and Administrative Support  

Administrative Assistant, Property Tax Appeals, Chicago

Administrative Assistant - Property Tax Appeals

Compensation: $16/hr+, depending on experience Employment type: Full-time

Job title: Administrative Assistant

Small property tax law firm in Chicago's River North residential, office, and gallery district seeks Full Time Administrative Assistant for our fast paced progressive environment. Our office is next to a CTA Brown Line stop and a 9 minute walk from the Red Line.

The individual will play a lead role in administrative support for property tax refund appeal cases, working with county and state agencies to process tax refunds. The individual must possess excellent verbal and written communication skills, be well organized, flexible, self-motivated with the ability to multitask and work independently, have great initiative with good judgement and decision-making ability, and be a team player.

The individual must have a proven record of good communication skills, be well organized, be flexible enough to handle work task changes, and excel at being one step ahead by taking initiative and using good judgment.

Knowledge of Microsoft Office required. Excel experience and good writing skills preferred. Spanish speaking a plus.

Send resume and cover letter to: Service@RailaPC.com

www.TaxesTooHigh.com 

Administrative Assistant - Natural Resources Defense Council

Who: The Natural Resources Defense Council (NRDC) is the nation's most effective environmental action organization. We use law, science and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure a safe and healthy environment for all living things. NRDC was founded in 1970 and our staff helped write some of America's bedrock environmental laws, including the Clean Water Act, and many of the implementing regulations; our water enforcement cases played a major role shaping current water policy throughout the country. Today, our staff of more than 500 lawyers, scientists, economists, policy and communications experts, and others, work out of offices in New York, Washington, Chicago, Los Angeles, San Francisco, Bozeman, Montana, and Beijing.

What: Our Litigation team works on cases spanning a broad range of environmental issues, such as combating climate change, protecting public health, promoting environmental justice, curbing air and water pollution, preserving wildlife and wild places, and reducing overfishing. In recent years, the Litigation team has brought cases to defend the National Monuments, challenge the suspension of the Clean Water Rule, safeguard the people of Flint, Michigan from continued exposure to lead in drinking water, remediate toxic pollution in the Penobscot River, and abate mold in New York City public housing for residents with asthma.

NRDC is seeking an Administrative Assistant based in our Chicago office to support our fast-growing Litigation team.

Responsibilities

Executive Coordinator - Heartland Alliance

Who: Heartland Alliance for Human Needs & Human Rights is a global anti-poverty and human rights organization that has been tackling society’s toughest challenges since 1888. Today, we serve the most marginalized people in society, including immigrants and refugees, people experiencing homelessness, and survivors of violence and torture. We believe that society is better for everyone when all of us can participate, prosper, and reach our full potential.

Heartland Alliance is coordinating READI (Rapid Employment and Development Initiative) Chicago, a network of community-based organizations on Chicago’s South and West Sides that will engage individuals at the highest risk of becoming victims or perpetrators of gun violence in an 18-month wage-subsidized transitional job (TJ) and cognitive behavioral therapy (CBT) program, followed by up to six months of follow-up case management and coaching support. The goals of READI Chicago are to: decrease shootings and homicides among those at highest risk of gun violence; create new opportunities for these same individuals to change their life trajectory and decrease their involvement with the criminal justice system; and help build an infrastructure at the community level to promote long-term safety and opportunity in Chicago’s most impoverished communities. The Crime and Poverty Labs at the University of Chicago will lead the program evaluation and we will also partner with the City of Chicago, the Cook County Sheriff’s Office, and the Illinois Department of Corrections

What: Reporting to READI Chicago’s Deputy Director, the Executive Coordinator is responsible for supporting the READI Chicago team and coordinating a diverse set of projects. The position requires problem-solving, exceptional organizational skills, and a high degree of professionalism. The Executive Coordinator will be energetic, flexible, collaborative, and proactive -- a team member who positively and productively supports the programmatic and operational success of this initiative. Individual accountabilities and work volume will be established through the development of annual Success Objectives.

Please find additional information, and application details at this link.

Administrative Coordinator - Skills for Chicagoland's Future

Who: Skills for Chicagoland’s Future (Skills) is a public-private partnership driven to meet the talent demands of businesses, and to be a catalyst for systemic change and innovation. This drive is centered on our mission to get the unemployed and underemployed back to work. By focusing on the hiring demand of employers, Skills has created a paradigm shift in the general supply-driven approach to workforce development. The impact of this demand-driven approach can be seen through both the employers’ skilled and diverse workforce, and the economic mobility provided to the job seekers who are no longer unemployed/underemployed. Launched in 2012, Skills’ foundation is built on its strong employer partner relationships, dedicated Board of Directors, and funding support from both government grants and private donors. To date, Skills has directly impacted the lives of 6,200+ job seekers who were returned to work, and the bottom-line for 60+ employer partners.

What: Under the direction of the Vice President of Finance & Administration, the Administrative Coordinator will be responsible for organizing and coordinating office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Administrative Coordinator is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, and task delegation. The Administrative Coordinator needs to be experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Often they will be the first person that all guests interact with. They will be well organized, flexible, and enjoy the administrative challenges of supporting an office and leadership team of diverse people.

Apply and learn more about this position here.

Research Assistant (Economics, Justice and Society) - NORC at the U. of Chicago

Who: NORC at the University of Chicago is an objective, non-partisan research institution that delivers reliable data and rigorous analysis to guide critical programmatic, business, and policy decisions. Since 1941, NORC has conducted groundbreaking studies, created and applied innovative methods and tools, and advanced principles of scientific integrity and collaboration. Today, government, corporate, and nonprofit clients around the world partner with NORC to transform increasingly complex information into useful knowledge.

The Economics, Justice and Society (EJS) Department focuses on a broad range of topics relating to critical economic and social issues. We are home to many of NORC’s largest and longest-running surveys, and we also engage in policy analysis and evaluation research relating to social programs and issues, the economy and the labor force, transportation and traffic safety, and crime and law enforcement. We work with a diverse set of clients and partners, including policy-makers and data users in national, state and local governments, academia, and the press.

What: The Research Assistant’s responsibilities include:

Management Assistant - Department of Defense - Temp Position (North Chicago)

Who: HQ United States Military Entrance Processing Command, North Chicago, IL, is a joint service command staffed by representatives of all branches of the Armed Forces.

What: This position is a TERM not to exceed 13 months. Responsibilities:

• Provide management analysis support for the Department of Defense (DOD) Accession Program.


• Coordinate semi-annual conference of stakeholders (i.e. assisting with location, schedule, agenda, and the assembling of appropriate material used for presentations).


• Provide administrative/clerical work for the Accession Division.


• Create various outputs (i.e. letters, reports, tabulated data, memoranda, spreadsheets, graphs and briefings) in rough draft and final form.

Business Liaison Assistant - West Central Association (Chicago)

Who: West Central Association Chamber of Commerce. The Chamber’s growing membership works together to encourage a healthy business environment by providing a unified voice for our members, supporting thoughtful development, encouraging mutual support, and attracting new businesses, institutions, and residents to the area. WCACC is a City of Chicago Delegate Agency and sole service provider for Greektown Special Service Area #16.

What: The full-time Business Liaison Assistant​ will lead efforts to support a growing membership base and build a stronger sense of community. WCA is looking for a self-motivated, extremely collaborative and organized person with a desire to help businesses grow. The position reports to the Executive Director and supports the various committees that support their mission. WCA offers a flexible schedule and can include early evening work hours. Annual salary commensurate with experience. Specific responsibilities include:

Legal Assistant – Environmental Law & Policy Center (Chicago)

Who: The Environmental Law and Policy Center (ELPC), the Midwest’s leading environmental legal advocacy and eco-business innovation organization. ELPC’s multidisciplinary staff of 40+ talented public interest attorneys, environmental business specialists, policy advocates and communications specialists brings a strong and effective combination of skills to solve environmental problems and improve the quality of life in our communities.

What: Full time legal assistant to the ELPC public interest attorneys. This position offers an excellent opportunity to gain professional experience with a premier environmental advocacy organization. Responsibilities include providing administrative, research, and technical assistance to approximately 5 attorneys in a fast-paced office. Specific duties include: document editing and manipulation, policy research, electronic and paper filing of documents in federal courts, state courts, and administrative agencies, maintenance of attorneys’ registration, coordination of travel arrangements, and providing general administrative support. Assist with office administrative responsibilities.

Special Assistant & Project Administrator – Urban Institute (DC)

Who: Urban Institute, Research to Action Lab

What: The special assistant and project administrator will support the Chief Innovation Officer (CIO) and Vice President of the Research to Action Lab. S/he is responsible for ensuring the seamless execution of all the CIOs activities and daily schedule with a high degree of professionalism, sensitivity to important relationships, and attentiveness to issues requiring the CIO's attention. S/he will also manage special projects as needed. Ideally, this individual will have an interest in better understanding the Washington policy landscape, the broad range of social and economic issues addressed by Urban Institute researchers, and nonprofit organizational management, as well as be motivated to pursue a career in policy or a related field.
The ideal candidate will be well equipped to function in a fast-paced office under dynamic conditions. S/he will be entrepreneurial, solutions-oriented and experienced in envisioning, implementing and managing organizational systems that accommodate large influxes of information and utilize the full range of modern office software and communications technology. The special assistant will be able to work independently on projects, from conception to completion. Responsibilities include:

Community Development Administrative Assistant – The City of College Place (WA)

Who: City of College Place – Community Development Department (located within the Walla Walla Valley of Southeastern Washington State)

What: This is an outstanding opportunity to provide support for a variety of community development functions within the City. The ideal candidate will demonstrate the highest standards of personal and professional conduct. Candidates can expect to work in an environment that is dynamic and service oriented. It is crucial for the candidate to be highly skilled in public relations and customer service. Excellent verbal and written skills, as well as a documented work history of integrity and accuracy are essential. Specific responsibilities include:

Staff Assistant - Office of U.S. Senator Dick Durbin (Chicago) DEADLINE 2/8

Who: Office of U.S. Senator Dick Durbin

What: Hardworking and dependable individual to manage the Chicago office front desk and perform a variety of administrative and clerical tasks. Responsibilities for the position include coordinating the Senator’s Chicago office internship program and managing the front desk.

Administrative Assistant @ Metropolitan Planning Council (Chicago)

Who: Metropolitan Planning Council, Chicago, IL

What: MPC seeks a detail-minded Administrative Assistant who possesses enthusiasm for the Metropolitan Planning Council’s agenda and an eagerness to assist our staff in furthering our mission. The Administrative Assistant provides programmatic and organizational support to advance MPC’s priorities. The Assistant will also provide specific administrative support to three senior staff—Emily Blum, Director of Marketing and Communications, Alden Loury, Director of Research and Evaluation and Audrey Wennink, Director of Transportation. The Administrative Assistant is responsible for: 

-fielding phone calls and emails, managing e-mailings, assisting with hospitality needs in the reception and Conference room spaces, and other general administrative tasks;

-scheduling, coordinating, and handling meeting preparation and follow-up and occasional travel arrangements for three Director-level staff;

-coordinating meetings, including drafting agendas and correspondence, communicating needs and deadlines to relevant staff members and preparing meeting minutes;

-coordinating logistics for MPC internal and external events, with guidance from MPC’s Events Manager, Angie Leyva;

-researching, drafting and producing memos, correspondence and blog posts for a diverse set of clients and constituents;

-facilitating effective internal communication and collaboration between program, research, communications, development and management team staff; 

-and updating MPC’s Raiser’s Edge constituent database and mailing lists. 

Qualifications: 

-Entrepreneurial: a self-starter, able to proactively identify, prioritize and complete tasks, handle multiple projects and deadlines and work in a fast-paced environment, able to chart a course and map out the path to a problem solution, and extremely detail-oriented.

-Relationship Builder: able to develop sincere connections and establish rapport with diverse groups and individuals, able to maintain and cultivate relationships even during conflict.

-Passionate, Eager and Positive: passionate about the issues that MPC addresses and committed to supporting the organization’s mission, able to contribute positively to group problem solving, always seeking solutions, volunteering and taking initiative.

-Curious: demonstrates desire for lifelong learning and self-improvement, engaged in the news and current events, not afraid to ask why and seek to understand context.

-Team Player: capable and willing to work collaboratively with staff and volunteers, consult the team for guidance, value positive contributions, tap strengths of all staff and ask for help when needed.

-Strong Communicator: an excellent writer and communicator who can competently represent the organization and its work to the public, board members, donors and audiences of all kinds.

-Analytical Thinker: able to identify root causes and causal relationships, challenge assumptions and identify pros and cons of possible paths forward.

-Socially and Emotionally Intelligent: able to read people and situations, anticipate reactions, read between the lines, and be aware of emotional reaction. 

To apply, send the following by email or mail: resume and salary history, a brief writing sample, and three references to: 

Skyler Larrimore, Metropolitan Planning council, 140 S. Dearborn Suite 1400, Chicago IL 60603

manager@metroplanning.org

Executive Assistant, Metropolitan Planning Council - Chicago, IL

Executive Assistant

The Opportunity

MPC seeks a detail-minded Executive Assistant who possesses enthusiasm for the Council’s agenda and an eagerness to assist our leaders in furthering our mission. The Executive Assistant provides administrative, programmatic and organizational support and reports directly to the President and Executive Vice President.

The Position

The Executive Assistant is responsible for:

• scheduling, coordinating, and handling meeting preparation and follow-up and occasional travel arrangements for meetings of the President and Executive Vice President;
• coordinating Board and Executive Committee meetings, including drafting agendas and correspondence, communicating needs and deadlines to relevant staff member and preparing meeting minutes;
• managing logistics for board meetings, committee meetings, roundtables and other events;
• daily monitoring of and handling responses to emails directed to the President and initiating social media posts;
• researching, drafting and producing memos, correspondence, and blog posts for a diverse set of clients and constituents;
• fielding phone calls and emails, managing mass mailings, assisting with hospitality needs in common office spaces and other general administrative tasks;
• providing program support to the transportation and regional investments teams;
• facilitating internal communication between program, communications and development staff and the President and Executive Vice President; and
• updating MPC’s Raiser’s Edge constituent database and mailing lists.

MPC is looking for an intelligent, highly organized, personable individual who thrives in a collegial work environment and can juggle multiple deadlines at once. The preferred candidate will have a bachelor’s degree and at least 2 years of work experience. Prior administrative experience and policy interest/experience is strongly preferred. The ideal candidate will have the following core competencies of highly successful MPC employees:

• Entrepreneurial: a self-starter, able to proactively identify, prioritize and complete tasks, handle multiple projects and deadlines and work in a fast-paced environment, able to chart a course and map out the path to a problem solution and extremely detail-oriented
• Relationship Builder: able to develop sincere connections and establish rapport with diverse groups and individuals, able to maintain and cultivate relationships even during conflict
• Passionate, Eager and Positive: passionate about the issues that MPC addresses and committed to supporting the organization’s mission, able to contribute positively to group problem solving, always seeking solutions, volunteering and taking initiative
• Curious: demonstrates desire for lifelong learning and self-improvement, engaged in the news and current events, not afraid to ask why and seek to understand context
• Team Player: capable and willing to work collaboratively with staff and volunteers, consult the team for guidance, value positive contributions, tap strengths of all staff and ask for help when needed
• Strong Communicator: an excellent writer and communicator who can competently represent the organization and its work to the public, board members, donors and audiences of all kinds
• Analytical Thinker: able to identify root causes and causal relationships, challenge assumptions, and identify pros and cons of possible paths forward
• Socially and Emotionally Intelligent: able to read people and situations, anticipate reactions, read between the lines, and be aware of emotional reactions

How to Apply

Please send the following materials by e-mail or mail:

1. A letter detailing how your experience relates to the job description 
2. Your résumé and salary history
3. A brief writing sample 
4. Three references

Madeline Shepherd
Metropolitan Planning Council
140 S. Dearborn, Suite 1400
Chicago, Ill. 60603
MShepherd@metroplanning.org

No phone calls please.  For more information on MPC, please visit our website: www.metroplanning.org. MPC is an equal opportunity employer.

---