Administrative Assistant IV - VA Commission, Cook County

 

Job Posting

:  Sep 17, 2024, 10:23:48 AM   

Closing Date

:  Oct 1, 2024, 11:59:00 PM

 Full-time  Shift Start Time:  8:30 A.M.   Shift End Time:  4:30 P.M.

   Posting Salary:  $70,584 - $77,928/ Year

Organization

:  Offices Under the President

Job Summary

Provide complex administrative support for the Bureau/Department staff and leadership. Function as a technical administrative resource in matters requiring extensive knowledge of the rules, regulations, objectives, and protocols of the Bureau/Department. Act as a point of contact or liaison to bridge issues of common concern between department staff, management, and support operations. Oversee confidential records, assist in the formulation and interpretation of policy, set procedure, and manage itineraries, schedules, and agendas. Coordinate the activities of the department's clerical staff. Ensure confidentiality of Bureau/Department information.

  

 

Minimum Qualifications

• Possession of a High School Diploma or General Education Development (GED) Certificate and

• Four (4) years of administrative, clerical, or operations role or directly related experience or

• An equivalent combination of education and/or experience is required.

Candidates who are contacted will be required to produce original required documents (e.g., current driver’s license, diploma, school transcript, certifications, etc.) listed on the Notice of Job Opportunity within five (5) days of being extended an offer, in writing, by the Bureau Chief of BHR (or designee). Candidates will be notified of how to submit required documents.  

*Degrees awarded outside of the United States with the exception of those awarded in one of the United States territories and Canada, must be credentialed by the World Education Services (WES), Educational Credential Evaluators (ECE) or a National Association of Credential Evaluation (NACES) member organization. 

 

KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS

• Knowledge of Microsoft Office Suite and other software applications.
• Ability to learn new technologies to perform data entry, manage calendars, and create reports and ability to troubleshoot and work independently.
• Skill in time management, organization, customer service, and written and verbal communication.
• Knowledge of administrative procedures.
• Ability to lead lower-level team members by providing complex administrative and clerical support for the unit’s objectives.
• Skill in performing various specialized and complex administrative and customer service tasks to develop effective solutions and show others.
• Ability to work independently to fulfill complicated customer service requests and create effective relationships with others.
• Knowledge of specific organizational policies and procedures to answer complex administrative questions and recommend solutions, analyzing problems with various factors.

Physical Requirements:
Sedentary Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time.

The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee’s normal line of work.

Learn more/apply here!