What: Our Litigation team works on cases spanning a broad range of environmental issues, such as combating climate change, protecting public health, promoting environmental justice, curbing air and water pollution, preserving wildlife and wild places, and reducing overfishing. In recent years, the Litigation team has brought cases to defend the National Monuments, challenge the suspension of the Clean Water Rule, safeguard the people of Flint, Michigan from continued exposure to lead in drinking water, remediate toxic pollution in the Penobscot River, and abate mold in New York City public housing for residents with asthma.
NRDC is seeking an Administrative Assistant based in our Chicago office to support our fast-growing Litigation team.
Responsibilities
Support the Litigation Operations Manager and two Litigation Directors (35%):
- Maintain appointment schedules by planning and scheduling meetings, teleconferences, travel, and follow-up
- Process expense reports
- Facilitate videoconferencing calls and prepare materials for meetings
- Serve as a conduit for team members, including by collecting and analyzing information
Provide administrative support for the Litigation team (65%):
- Track budget and grant expenses and reporting requirements
- Perform tasks necessary to meet NRDC’s compliance with continuing legal education (CLE) accreditation requirements (e.g. processing certificates of completion)
- Support hiring processes, including recruitment, hiring and onboarding for new staff and interns
- Perform data entry and file maintenance
- Compile meeting agendas and take minutes
- Manage the team’s online subscriptions and law libraries
- Manage NRDC’s litigation calendar and litigation databases
- Perform regular litigation docket checks and download court filings, as needed
- Process invoices and expense reports for team members, as needed · Create and maintain team archives
- Proofread, format, copy, scan, mail, and fax documents
- Schedule meetings and organize retreats
- Generate, maintain and manage reports designed to provide support for the Litigation team
Qualifications
- 3+ years of administrative experience, and ongoing focus on building a career in administration / operations
- Excellent organizational skills and attention to detail
- Ability to manage time exceptionally well, execute multiple projects, and balance priorities
- Self-starter who can work independently in a fast-paced environment
- Team player with a professional manner, positive attitude and sense of humor
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Excel and Outlook
- Previous executive support preferred, including experience working with expense processing software (e.g. Concur / Great Plains)
- Interest in social justice and the environment is a plus
To apply, please visit www.nrdc.org/careers and upload your resume and cover letter through our online portal. Please no phone calls, emails, faxes or in-person resume drop-offs. Please reference where you saw this posting. NRDC is an Equal Opportunity Employer.