Admin Assistant/Data Entry, The Astor Company - Oakbrook Terrace, IL

At a glance

$40–50K/yr

Onsite, based in 17w220 22nd St, Oakbrook Terrace, Illinois 60181, United States, or Oakbrook Terrace, Illinois, United States

Work in person from one of the locations

Job

Full-time

US work authorization required

Open to candidates with OPT/CPT

Job Title: Entry- level Data Enter

Location: Oakbrook, IL 

Schedule:Monday-Friday, 8:00 AM - 4:30 PM 

 

About Us:

We are a growing Sustainability Brokerage and Consulting firm committed to providing innovative solutions for our clients. We specialize in sustainability consulting and broker services, and we are looking for a dedicated Admin Assistant/Data Entry to join our dynamic team.

 

Job Description:

As an Admin Assistant/Data Entry, you will be responsible for performing administrative and data entry tasks with accuracy and efficiency. You’ll support the team in handling documents, maintaining data, and ensuring smooth daily operations. We are looking for someone who thrives in a fast-paced environment, has excellent computer skills, and is committed to high productivity.

 

Key Responsibilities:

- Efficiently handle data entry tasks, ensuring accurate and timely input of client information.

- Assist with general administrative tasks including scanning, email management, and correspondence.

- Create, edit, and format reports, documents, and spreadsheets using Excel and Word.

- Collaborate with team members to streamline processes and improve efficiency.

 

Skills and Qualifications:

- Strong proficiency in Microsoft Excel and Word (advanced skills preferred).

- Fast typing speed with high accuracy 

- Excellent attention to detail and problem-solving skills.

- Ability to prioritize tasks and manage time effectively.

- Strong communication skills, both written and verbal.

- Self-starter with a proactive and efficient work style.

- Previous administrative or data entry experience preferred.

Learn more/apply here!

Gift Processing and Database Analyst, Obama Foundation - Chicago, IL

 Purpose of Role

The Gift Processing and Database Analyst is a member of the Development Data & Insights team. The Analyst is responsible for efficiently managing, reviewing, and processing outright gifts, pledge donations, and pledge agreements while maintaining and optimizing the database for accurate and up-to-date donor information. This position is crucial in ensuring that all donations are recorded accurately, donors are appropriately acknowledged, and fundraising efforts are effectively tracked and analyzed for future planning and strategy.

The Gift Processing and Database Analyst collaborates closely with gift officers, Prospect Research, and Donor Relations teams to deliver outstanding customer service to donors and their representatives. The Analyst collaborates closely with the Finance team on accounting data points and ledger reconciliation. The Analyst is one of the Development team’s main points of contact for addressing donor inquiries related to wire transfers, mail donations, and pledge agreements and payments.

As the Gift Processing and Database Analyst, you’ll be reporting directly to the Senior Director, Development Data and Analytics.

Core Job Responsibilities

• Data Entry: Extract, review, enter, and process outright gifts and pledge agreements in Salesforce while continuously reconciling contribution details with the Finance team. Create and maintain all pledge reminders and gift invoicing. Oversee weekly gift processing review for all transactions related to the development team (lockbox, wire transfers, ACH, third-party vendor portals, matching gifts, stocks, in-kind donations, etc.).

• Development Training: Design and deliver training sessions on data integrity best practices, database management, analysis techniques, and donation processing procedures to enhance the skill set of team members. Design curriculum and implement quarterly training sessions for development analysts.

• Database Management: Create, manage, and update Salesforce reports and campaigns that result in up-to-date and accurate data for the Development team’s daily use. Maintain a donor database with accurate and timely data, including duplicate account merges.

• Quality Assurance & Testing: Provide quality assurance testing and analysis in the Salesforce testing environment to optimize and identify issues and limits before final enhancements and bug fixes are delivered into production.

• Record-keeping: Capture and maintain accurate and impeccable donor and prospect information.

• Performs other duties as assigned.

Key Deliverables / Outcomes

• Incoming donations, pledge agreements, and donor contact information are accurately recorded and maintained in Salesforce.

• Gift receipts, pledge reminders, overdue notices, and acknowledgments are punctually and accurately generated.

• Collaborates with the Finance team for pledge and ledger reconciliation, including notifying key staff members concerning outright gifts, pledge payments, and gift agreement amendments.

• Accurate documentation of the manual and automated gift processing workflows are created and maintained.

• Works closely with the IT team to test and implement new database features for the development team and to deliver system updates for the foundation’s end users.

• Troubleshoots database issues in a timely manner.

• Incoming donor inquiries are addressed promptly and with outstanding customer service.

Required Qualifications

• Proficiency with data entry and extraction. Previous experience with CRMs, data cleanup, and project management is required. Experience with Salesforce preferred.

• Strong interest in advancing database management skills.

• Familiarity with technological instruction or customer service and comfort interacting with nonprofit constituents from diverse cultural and organizational backgrounds.

• Strong prioritization skills to effectively juggle short-term and long-term tasks and responsibilities in an entrepreneurial, fast-paced environment.

The salary range for this role is between $51,965 and $64,980. 

This is a hybrid role based at our Chicago office, in Hyde Park. #LI-hybrid

Learn more/APPLY here!

Data Analyst, IL Dept. of Innovation and Technology - Springfield, IL

 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Proof of educational coursework is required. Acceptable proof of coursework includes unofficial transcripts, copies of official transcripts, account records (including screenshots) of academic coursework, and any similar documents created by an academic institution. 

 

 

Posting Identification Number  42327 

 

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as a Data Analyst performing duties including creating, maintaining, and disseminating ad hoc, self-service, and interactive reports and visualizations, along with facilitating the production and sharing of analytical tools and dashboards. In this role, you will implement data analytics and business intelligence tool sets and utilize reporting technologies such as SQL Server, Oracle DBMS, Tableau, Power BI, business object databases, ETL frameworks, GIS mapping and relational databases in performance of duties.  If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!

 

As a State of Illinois employee, you receive a comprehensive benefits package including:

•    Competitive Group Insurance benefits including health, life, dental and vision plans
•    Flexible work schedules (when available and dependent upon position)
•    10 -25 days of paid vacation time annually (10 days for first year of state employment)
•    12 days of paid sick time annually which carryover year to year
•    3 paid personal business days per year
•    13-14 paid holidays per year dependent on election years
•    12 weeks of paid parental leave
•    Pension plan through the State Employees Retirement System
•    Deferred Compensation Program – voluntary supplemental retirement plan
•    Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
•    Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

 

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
 

 

Essential Functions

• Under general direction, serves a Data Analyst for the Department of Innovation & Technology (DoIT), supporting the Illinois State Police (ISP), performing difficult and specialized professional work in the creation, maintenance, and dissemination of ad hoc, self-service, and interactive reports and visualization.
• Designs and develops effective solutions to meet analytical needs.
• Interprets data and analyzes results using statistical techniques and provide ongoing reports.
• Serves as a resource for users seeking assistance with reporting portals and dashboards.
• Keeps abreast of new developments in the Information Technology field by continuing education through meetings, training sessions, seminars, and conferences to increase familiarity with and remain current on products, vendors, techniques, and procedures.
• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college with course work in computer science or directly related fields.
• Requires one (1) of professional experience in applications services or a related Information Technology field.

Specialized Skills

• Requires one (1) year of professional experience with data analytics, business intelligence tool sets, and reporting packages such as Tableau, Power BI or comparable packages.
• Requires one (1) year of professional experience with relational databases, business objects, ETL frameworks, SQL Server, or Oracle DBMS.
• Requires one (1) year of professional experience interpreting data, communicating findings, and making solution recommendations.
• Requires one (1) year of professional experience supporting end users with reporting portals and dashboards including using troubleshooting tools and procedures.

Preferred Qualifications

• One (1) year of professional experience with data analytics, business intelligence tool sets, and reporting packages such as Tableau, Power BI or comparable packages.
• One (1) year of professional experience with relational databases, business objects, ETL frameworks, SQL Server, or Oracle DBMS.
• One (1) year of professional experience interpreting data, communicating findings, and making solution recommendations.
• One (1) year of professional experience supporting end users with reporting portals and dashboards including using troubleshooting tools and procedures.
• Working knowledge of Geographic Information Systems (GIS) mapping.
• Ability to analyze and diagnose system issues and coordinate efforts to resolve.  
• Ability to gain and maintain effective working relationships with agency officials, associates, vendors, clients and others.
• Developed verbal and written communication skills to present information with clarity and precision. 

Employment Conditions

NOTE: Applicants must possess the ability to meet  ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position. 

 

•   Requires the ability to verify identity.
•   Requires employment authorization to accept permanent full-time position with State of Illinois.
•   Requires the ability to pass a position specific, agency required background check.
•   Requires self-disclosure of criminal history.
•   Requires the ability to travel in performance of duties.
•   Requires ability to work overtime.
•   Requires the ability to serve in rotation for call outs on system problems.
•   Requires the ability to work outside of normal hours to meet deadlines.
•   Requires the ability to attend seminars, conferences, and training to remain current on methods, tools, ideologies or other industry related topics relevant to job duties.
•   Requires the ability to lift and carry objects or equipment weighing up to 20 pounds. This is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. 

 

The conditions of employment listed are incorporated and/or related to any duties included in the position description. 
 

Work Hours: 8:30am-5:00pm, M-F  
Work Location: 801 S 7th St Springfield, IL 62703-2487  
Agency Contact: Hilary Weston
Email: Hilary.Weston@illinois.gov
Posting Group: Science, Technology, Engineering & Mathematics; Public Safety

 

This position DOES contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Principle Data Analyst, HelioCampus - Fully Remote

 Who We Are:

HelioCampus was founded with the purpose of helping college & university leaders navigate today’s growing pressures. As one of EdTech’s most steadily growing companies, our roots in higher ed ground us in the critical nature of this work.

What We Do:
We help our clients navigate today’s high stakes with data and Institutional Performance Management practices. Together with our clients, we chart a path to sustainability by borrowing practices from the most successful businesses.

How We Do It:
We approach our work with a “we’re on it” attitude that the higher ed community has come to know and expect from our team. We’re data geeks to our core, committed to simplifying the toughest challenges and operating with transparency. Our most successful team members are change agents who love a challenge.

How You'll Help:
We are seeking a Principal Data Analyst to join our team of higher education data experts. The analyst will work closely with multiple client partners within our Benchmarking Consortium to analyze their academic and administrative labor costs to maximize their workforce planning and budgeting. The ideal candidate will have a strong background in analyzing budget and human resource data within a higher education setting and prior experience working directly with university leadership . Strong communication, presentation, and relationship management skills are a must.

What You Will Do:

• Develop subject matter expertise in the HelioCampus Benchmarking Consortium platform and the underlying data to guide client partners in the use of the data to answer strategic institutional workforce questions.
• Develop and maintain standard analytical dashboards, reports, and visualizations to effectively communicate insights and present recommendations to university stakeholders.
• Analyze benchmarking staffing and financial data for higher education institutions.
• Develop Consortium-wide standard analyses to identify trends and areas of strategic importance across institutions.
• Develop and deliver custom analyses that extend beyond the standard analyses library – intended to provide a deeper level of analysis for clients who pursue that analysis path.
• Provide thought leadership by presenting findings and trends to clients and more broadly in Consortium events meetings and webinars.
• Manage timelines and scope for client and internal benchmarking projects.
• Leverage enterprise business intelligence tools, SQL queries and other resources to develop complex dashboards and reports.
• Serve as the main point of contact between the Analyst team and Product team supporting the Benchmarking Consortium.
• Contribute to the HelioCampus product roadmap for Benchmarking Consortium service delivery.
• Work closely with the HelioCampus technical development team to maintain consistency between the Benchmarking platform charts and Tableau Insights Analysis templates.
• Maintain accuracy and quality of Benchmarking data extracts.

Projects You'll Work On:

• Client analysis deliverables for Benchmarking Consortium members.
• Analysis content development for client webinar and product marketing client engagement opportunities.
• Management and curation of Insight Analysis library, include creation of dashboard templates to standardize analysis deliverables.
• Delivery improvement initiatives pertaining to higher education finance and staffing analysis for our Benchmarking Consortium.
• Contribute to efficiency initiatives to streamline and improve existing delivery processes.
• Tableau analysis development, documentation, and presentation materials to support product roadmap.

You Will Be a Good Fit For This Role If You Have:

• A minimum of 7 years of experience performing analytic functions in higher education or working as a consultant in higher education.
• Deep understanding of one or more key areas of higher education (preference for Finance & Administration, Budgeting, HR, Strategy & Planning).
• Excellent communication and presentation skills, including the ability to communicate effectively with both functional and technical stakeholders, as well as proactively tease out unspoken questions or opportunities for clarification
• Experience presenting findings to mid-to-senior-level executives
• Experience working with data from one or more Financial, HR, or Student Information Systems (e.g. Banner, PeopleSoft, Colleague, Workday).
• Experience developing technical requirements for reporting and analytic purposes.
• Knowledge of SQL and/or other database query languages
• Expertise leveraging reporting and data visualization tools (e.g Tableau and Power BI) to manipulate, analyze and present data and to develop dashboards and reports.
• Strong understanding of data warehouse concepts and experience working with large data sets.
• Ability to work effectively and independently on multiple priorities with strict deliverable dates.
• Experience working closely with both business users and technical development teams.

Nice To Have’s Include: 

• Experience with higher education financials (General Ledger, etc.) and/or cost analytics.
• Expertise with budgeting, resource allocation, and financial decision-making processes in higher education.
• Experience working at a college or university helping to move the institution to a more transparent budget process aligning resources with strategic priorities.
• Experience with administering surveys and/or analyzing survey data
• Familiarity with standard IPEDS data
• Project Management experience

Location:
HelioCampus has two locations, Bethesda, MD and Chapel Hill, NC. This specific role is primarily remote, with occasional travel to an office or client site

Compensation and Benefits:
HelioCampus offers employees a competitive salary, 18 PTO days plus 15 paid holidays, healthcare, vision, dental, 401(k) w/ company match, parental leave, remote work flexibility, home office perks, and a fun, collaborative work environment.

What We Believe:
HelioCampus is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Disclaimer:
The list of responsibilities described above is not comprehensive. Other tasks not mentioned here may be required.  Changing business conditions may trigger changes to job responsibilities.  This job description is not an employment contract.

APPLY here!