What: MPC
seeks a detail-minded Administrative Assistant who possesses enthusiasm for the
Metropolitan Planning Council’s agenda and an eagerness to assist our staff in
furthering our mission. The Administrative Assistant provides programmatic and
organizational support to advance MPC’s priorities. The Assistant will also
provide specific administrative support to three senior staff—Emily Blum,
Director of Marketing and Communications, Alden Loury, Director of Research and
Evaluation and Audrey Wennink, Director of Transportation. The
Administrative Assistant is responsible for:
-fielding
phone calls and emails, managing e-mailings, assisting with hospitality needs
in the reception and Conference room spaces, and other general administrative
tasks;
-scheduling, coordinating, and handling meeting preparation and follow-up
and occasional travel arrangements for three Director-level staff;
-coordinating
meetings, including drafting agendas and correspondence, communicating needs
and deadlines to relevant staff members and preparing meeting minutes;
-coordinating
logistics for MPC internal and external events, with guidance from MPC’s Events
Manager, Angie Leyva;
-researching, drafting and producing memos, correspondence
and blog posts for a diverse set of clients and constituents;
-facilitating
effective internal communication and collaboration between program, research,
communications, development and management team staff;
-and updating MPC’s
Raiser’s Edge constituent database and mailing lists.
Qualifications:
-Entrepreneurial:
a self-starter, able to proactively identify, prioritize and complete tasks,
handle multiple projects and deadlines and work in a fast-paced environment,
able to chart a course and map out the path to a problem solution, and
extremely detail-oriented.
-Relationship Builder: able to develop sincere
connections and establish rapport with diverse groups and individuals, able to
maintain and cultivate relationships even during conflict.
-Passionate, Eager and
Positive: passionate about the issues that MPC addresses and committed to
supporting the organization’s mission, able to contribute positively to group
problem solving, always seeking solutions, volunteering and taking initiative.
-Curious:
demonstrates desire for lifelong learning and self-improvement, engaged in the
news and current events, not afraid to ask why and seek to understand context.
-Team
Player: capable and willing to work collaboratively with staff and volunteers,
consult the team for guidance, value positive contributions, tap strengths of
all staff and ask for help when needed.
-Strong Communicator: an excellent writer
and communicator who can competently represent the organization and its work to
the public, board members, donors and audiences of all kinds.
-Analytical Thinker:
able to identify root causes and causal relationships, challenge assumptions
and identify pros and cons of possible paths forward.
-Socially and Emotionally
Intelligent: able to read people and situations, anticipate reactions, read
between the lines, and be aware of emotional reaction.
To apply, send the following by email or mail: resume and salary history, a brief writing sample, and three references to:
Skyler Larrimore, Metropolitan Planning council, 140 S. Dearborn Suite 1400, Chicago IL 60603
manager@metroplanning.org