Management Analyst (Village Manager's Office), Village of Schaumburg

Title: Management Analyst (Village Manager's Office)

Location: Schaumburg, IL

Pay:  The salary range for this position is $86,287.00 - $125,117.00

This position is assigned administrative and management work designed to supply professional support to the Assistant to the Village Manager, Deputy Village Manager, and Village Manager.  These assigned responsibilities will aid in the development and ongoing administration of a variety of village programs and services, and in the management of related administrative functions, as well as assist in the planning and/or execution of administrative operations, thus freeing top management for more in-depth and specialized work.  

Apply here

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The Village of Schaumburg is a thriving community of 78,723 residents located 11 miles west of O’Hare International Airport and approximately 26 miles northwest of Chicago. Not only is Schaumburg the twelfth-largest community in the State of Illinois, but it is also home to the second-largest concentration of retail, office, and commercial activity. Notable village distinctions include being rated as an excellent or good place to live by 95% of respondents in the National Community Survey; having multiple highly-awarded and accredited departments; being selected as a Best-In-Class-Employer by Gallagher for midsize employers and being recognized as a Better Business Town by The Better Business Bureau of Chicago and Northern Illinois. 

 

The village employs approximately 600 employees in 12 departments, including police, fire, engineering and public works, communications, community development, cultural services, economic development, finance, general government, human resources, information technology, and transportation. Our employees work to serve the residents and strive to make Schaumburg the best community it can be.

 

NOW ACCEPTING APPLICATIONS FOR THE POSITION OF:

Management Analyst (Village Manager's Office)

Interviews will be conducted as applications are received.  This position will remain open until filled.

 

JOB SUMMARY:

This position is assigned administrative and management work designed to supply professional support to the Assistant to the Village Manager, Deputy Village Manager, and Village Manager.  These assigned responsibilities will aid in the development and ongoing administration of a variety of village programs and services, and in the management of related administrative functions, as well as assist in the planning and/or execution of administrative operations, thus freeing top management for more in-depth and specialized work.  

 

Work assignments vary from highly detailed tasks to broad responsibilities, typically carried out with minimal supervision and evaluated through reports, conferences, and observation, or results obtained.  Assigned projects may deal with unique situations that arise in the village, sensitive or confidential issues, potential changes in village policies, or large-scale projects that require interdepartmental cooperation and coordination.  Monitors a variety of village contracted services and franchise agreements for compliance with regulations, prepares progress reports, and performs specialized enforcement functions.  Added responsibilities may also include general office aid such as greeting customers, voter registration, assisting with, or resolving resident complaints, and the preparation of materials for the village president, board of trustees, or advisory bodies of the village as directed.

 

This role with analyze data and extract insights and will need to clearly communicate to a wide range of audiences with confidence and credibility, prioritize projects effectively, and manage time efficiently.

 

JOB DUTIES:
1.    Serves as one of the points of contact within the Manager’s Office for visitors, community, and organizational members to figure out and implement proper responses to inquiries and concerns.  Responds to various outside complaints from the quarterly newsletter, customer service requests, as directed.
2.    Aids the organization by undertaking, coordinating, and/or administering special projects or initiatives.  Projects include working on the annual budget and capital improvement program for the village.
3.    Conducts organizational and procedural analyses using field investigation and analytical techniques to find, develop, and implement practices, programs, policies, and procedures affecting projections and any other factors affecting municipal service delivery in departments, divisions, or sections.
4.    Monitors and aids in the administration of cable, utility, and franchise agreement complaints to resolve reliability and other related issues, and develops reports as directed.
5.    Conducts regular quality control reviews of the village’s website to ensure accuracy, relevance, and clarity of content; updates and maintains web pages as needed to reflect current information and services.
6.    Serves as the village’s ADA Coordinator, ensuring compliance with the Americans with Disabilities Act by coordinating accessibility efforts, addressing accommodation requests, and supporting inclusive program and facility development.
7.    Serves as the village’s Records Retention Coordinator, overseeing the management, organization, and lawful disposal of official records following state and local regulations, and ensuring compliance with approved retention schedules.
8.    Oversees and audits Customer Service Representative (CSR) processes to ensure consistent service delivery, compliance with internal standards, and opportunities for continuous improvement.
9.    Monitors the village’s social media channels and facilitates timely, appropriate responses to public inquiries and comments in coordination with relevant departments.
10.    Perform other duties as assigned.
 

QUALIFICATIONS:
1.    Master’s degree in public or business administration or a related field.
2.    A minimum of two years of experience in a similar position, which shall have been at the level of an administrative or management intern or higher. 
3.    Proficiency with current computer technology, job-specific software, and customer service systems.  
 

STARTING SALARY RANGE:  $86,287.00 - $95,995.00 annually dependent on qualifications. The salary range for this position is $86,287.00 - $125,117.00 .

 

Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.

 

BENEFITS:

The Village of Schaumburg has a competitive benefit package with coverage that begins on the first day of employment and includes: flexible benefit Section 125 plan including health, dental, vision, and life insurance as well as medical and dependent care flexible spending accounts, and a retirement plan through the Illinois Municipal Retirement Fund.  The Village also provides paid holidays, paid vacation, sick leave, tuition reimbursement, succession development, and more.

 

ABOUT THE VILLAGE OF SCHAUMBURG:
The village employs approximately 600 employees in 12 departments, including police, fire, engineering and public works, communications, community development, cultural services, economic development, finance, general government, human resources, information technology, and transportation. Our employees work to serve the residents and strive to make Schaumburg the best community it can be. 

Our Core Values are the heart and soul of how we operate.  Customer service, integrity, respect, teamwork, and trust are the values we dedicate ourselves to with the goal of providing excellent services and programs to meet the needs of our community and those within our organization. They guide our actions and serve as the framework for the decisions and contributions we make every day – at every level.  Each member of the Schaumburg team is valued, belongs and provides essential services to the residents, visitors, and businesses of Schaumburg. We are proud of the rich diversity of the Schaumburg community, and we want employees to bring their own unique capabilities, experiences, and characteristics to their work in serving the community.  The characteristics of humility, empathy, respect, and open-mindedness are cornerstones of our organizational culture. The success of the village depends on our employees, and we are committed to helping employees continue growing and developing in their careers. 

 

SELECTION PROCESS:

The candidate screening process may consist of an application review, skills testing, employability assessment, interviews, and other job-related testing or verifications.  Chosen candidates will be subject to background checks and a criminal history investigation.  The top candidate will need to successfully complete the post-offer qualifying pre-employment medical examination and drug screen (including cannabis).

Individuals requesting reasonable accommodations under the Americans with Disabilities Act to complete the application process should contact the Human Resources Department at 847-923-3900.

 

The Village of Schaumburg is an Equal Opportunity Employer

Management Analyst, City of Highland Park - Highland Park, IL

 

Description of Primary Purpose

Primary Purpose: Provides assistance in the development and implementation of short and long range plans, leading projects, and giving project support over multiple departments; supplying policy and process analysis, gathering, interpreting, and preparing data for studies, reports, and recommendations. The Management Analyst will be expected to exercise considerable independent judgment in executing assignments in accordance with City policies and procedures and provide data driven professional advice to supervisor. 

Supervision Received: Reports to the Assistant to the City Manager with significant interaction across multiple departments in the development and implementation of multi-department projects. 

IMRF pension eligible position
Salary Grade 10 
2025 Full range $59,759 - $89,639
Expected hiring range $64,000 - $74,000 DOQ

Essential Duties and Responsibilities

Researches, analyzes and presents special projects and policy considerations to staff and City Council. 

Leads implementation of projects across multiple departments as assigned. 

Prepares a variety of studies, reports, and related information for decision-making purposes; conducts research analyzes and prepares recommendations regarding proposals for programs, grants, services, budget, equipment, etc.  

Prepares drafts of speeches, presentations, resolutions, ordinances, contracts, administrative policies, etc. as assigned. Assists executive staff with compilation reports upon request and prepare written reports as needed.

Prepares and coordinates City communications related to official plans, policies, and procedures to staff and the general public under the oversight of the City’s Communications Manager; makes presentations to supervisors, boards, commissions, civic groups, and the general public as assigned.

Monitors compliance with and assists in enforcing cable television, solid waste, and other utility franchise agreements. 

Assists in the management and creation of annual budget for the administration and council divisions and other budgets as directed by the Assistant City Manager.

Assists with the preparation  and processing of license renewals, including Business registration, Liquor license, Food Service license, Special Event license, Restaurant license, Raffle license, Tobacco license, Landscaper licenses, Scavenger license and Vendor licensees which may include providing phone and counter coverage for department as needed.

Assists with special event planning and day of event activities as assigned.

Performs other related job duties or responsibilities as requested or required, whether or not specifically mentioned in this job description.

Education and Experience

Required Minimum Qualifications:  The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Education: Bachelor’s degree in Public Administration or a related field (e.g. Political Science, Communications, and Management) with at least two years of practical experience in municipal governance preferred. Master’s degree in Public Administration or related field strongly preferred.

Experience: A minimum of two years of applied and developed general management, administrative, and/or customer service experience required.

Certification or License: None

Required Knowledge, Skills, and Proficiencies:  Thorough knowledge of business English, grammar, punctuation, and arithmetic; the principles and methods of office management and standard office procedures, systems, and equipment. Proficiency in Microsoft Office, Adobe Professional and other software programs. Working skill in exercising good judgment, maintaining confidentiality, and making responsible decisions in accordance with established policies and procedures; prioritizing, organizing, and performing work independently; exceptional skill in operating a personal computer with the software and programs necessary to perform the work of the department; planning and maintaining complex office and record keeping sequences and systems; communicating effectively orally and in writing; composing and preparing correspondence. 

Must be able to multi-task to coordinate and systematically complete multiple projects. Must have working skill in establishing and maintaining effective working relationships and be able to follow written and oral instructions. Must be able to effectively communicate and interact positively with fellow employees and the public.

Learn more/APPLY here!

Management Analyst - Village of Schaumburg

For more information and to apply please visit: Village of Schaumburg 

NOW ACCEPTING APPLICATIONS FOR THE POSITION OF:

Management Analyst (Engineering & Public Works)

 

Interested candidates are encouraged to apply as soon as possible.  Interviews will be conducted as applications are received.  This position will remain open until filled.

 

STARTING SALARY RANGE:  $69,532.00 - $85,179.00 annually dependent on qualifications. The salary range for this position is $69,532.00 - $100,825.00.

 

Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.

Management Analyst (Community Development) - Village of Schaumburg

For more information and to apply please visit: Village of Schaumburg 

NOW ACCEPTING APPLICATIONS FOR THE POSITION OF:

Management Analyst (Community Development)

Interested candidates are encouraged to apply as soon as possible.  Interviews will be conducted as applications are received.  This position will remain open until filled.

STARTING SALARY RANGE: $69,532.00 - $85,179.00 annually dependent on qualifications. The salary range for this position is $69,532.00 - $100,825.00.

Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.

Management Analyst - City of Batavia, IL

For more information and to apply please visit: City of Batavia 

Are you a forward-thinker, self-starter with great project management and communication skills?  The City of Batavia is seeking qualified applicants for the position of full-time Management Analyst in our City Administrative Department.  This position performs a variety of professional, technical, and analytical project-based support to the City Administrator’s Office in collaboration with other members of the City’s leadership team.  This position assists with handling of confidential information, FOIA response, project management, analysis of data, generation and presentation of reports, budget, policy research and development and maintaining professional public relations with the community and outside agencies.   This position acts as a city liaison for various external partners.  This position requires a high level of discretion, managing multiple deadlines in a fast-paced environment and the ability to work under minimal supervision.   The Management Analyst reports directly to the City Administrator.  

Management Analyst (Fire Department) - City of Rolling Meadows, IL

To apply, please submit a cover letter, resume, and job application via email to Human Resources Specialist Joyce DeLeon at deleonj@cityrm.org. This position will remain open until filled. Please include “Rolling Meadows Fire Department Management Analyst” in the subject line of the email. More information on the City of Rolling Meadows can be found on the City website at www.cityrm.org. The application and full Management Analyst job description can be found at www.cityrm.org/jobs.

The City of Rolling Meadows is a dynamic and forward-thinking organization serving an energetic, friendly and diverse community of over 24,000 residents. The City is a full-service Home Rule municipality operating under the Council-Manager form of government. The community takes pride in its outstanding municipal services, educational systems, health and human care agencies, and recreational facilities. Rolling Meadows is located in the northwest suburbs of the Chicago metropolitan area in the region known as the “Golden Corridor” at Interstate 90 and Illinois Route 53. The City features a wide array of commercial, industrial, and office businesses which provides for a stable economic base. The City is home to several large employers including Northrup Grumman and the global headquarters for Arthur J. Gallagher.

The City of Rolling Meadows is seeking qualified applicants for the position of Management Analyst for the Fire Department. This is a civilian position which provides analytical and administrative assistance to the Fire Department, including. Job duties include:

·       Researches data and information, conducts data analysis, and formulates recommendations pertaining to Fire Department policies and operations.

·       Assists in gathering information for the preparation of reports.

·  Prepares, maintains, and tracks the Department’s budget, accounts receivable/payable tasks, and Department credit card reconciliation.

·    Keeps record of the payroll for Fire Department employees including daily posting, monthly accruals, and verification of entries.

·       Serves as Fire Department’s FOIA Officer and also responds to subpoena requests.

·       Assists with coordination of fire prevention and public education events and activities.

·        Participates in collective bargaining negotiations with management.

·       Handles insurance reporting of vehicle accidents and incidents.

·       Manages the Fire Department website content.

·       Maintains administrative, personnel, and confidential records.

For a full list of job duties, see the job description which can be found at www.cityrm.com/jobs.

Experience in local government management, fire department administration and operations, fire prevention, or emergency management is preferred but not required. A Bachelor’s or Master’s degree in Public Administration or Fire Science is preferred. NIMS 100, 200, 300, 400, 700, and 800 certificates preferred or be able to complete NIMS training within six months of hire.

The starting salary range for this position is $62,075 to $71,575 commensurate with the candidate’s qualifications and experience. The City also offers a comprehensive benefits package.

To apply, please submit a cover letter, resume, and job application via email to Human Resources Specialist Joyce DeLeon at deleonj@cityrm.org. This position will remain open until filled. Please include “Rolling Meadows Fire Department Management Analyst” in the subject line of the email. More information on the City of Rolling Meadows can be found on the City website at www.cityrm.org. The application and full Management Analyst job description can be found at www.cityrm.org/jobs.

Management Analyst Program - City of Mesa, Arizona

 To learn more about the position, information sessions, and how to apply please visit: City of Mesa 

The City of Mesa’s Management Analyst Team is designed for promising professionals that are interested in a career in public service. This is a permanent position that provides career development in local government while allowing individuals to develop and strengthen professional skills. This multi-year program is an opportunity to gain valuable experience in local government management and finance.

Management Analysts start in the Office of Management and Budget (OMB) helping to develop and manage the components of the City’s budget. Management Analysts may also have the opportunity to work on core teams or lead special projects for various departments across the City of Mesa. 

After one to two years in OMB, Management Analysts spend the next two years rotating through various City departments and providing management assistance. Successful completion of the program may result in placement of the Management Analyst into another position within the City.

2023 Application Process and Important Dates:

• Applications open on Dec. 9, 2022 and will remain open through January 14, 2023.
• To apply, applicants must go to mesaaz.gov/jobs and select the “Management Analyst” job title. Applicants should submit their resumes and a letter about how the Management Analyst Program fits into their career goals.
• The Office of Management and Budget (OMB) and Human Resources will review all submitted materials.
• OMB staff will contact selected applicants in mid-February to conduct a 15-minute phone interview.
• Finalists will participate in a Teams/Zoom interview with OMB staff in late February.
• 1-2 selected applicants will receive offers in early March.
• Selected Analysts start working for the City of Mesa on June 5th, 2023.

Salary and Benefits

• Salary: $54,337.92 + any citywide and individual performance-based raises each year, after one year of working for the City.
• 4x10 work schedule, 11 paid holidays, and paid vacation and sick time.
• Defined benefit pension plan through the Arizona State Retirement System.
• Medical, Dental and Vision plans and access to free services at the Mesa Health & Wellness Center.
• Learn more about all employee benefits.

To learn more about the position, information sessions, and how to apply please visit: City of Mesa 

Management Analyst (Finance) - Village of Schaumburg

Now accepting applications for the position of: 
Management Analyst (Finance) 
 
Interested candidates are encouraged to apply as soon as possible.  Interviews will be conducted as applications are received.  This position will remain open until filled.

For more information and to apply please visit: Village of Schaumburg 
 
STARTING SALARY RANGE:  $69,532.00 - $77,356.00 annually dependent on qualifications. The salary range for this position is $69,532.00 - $100,825.00  
 
Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.
 
JOB SUMMARY:
This position is assigned administrative and management work designed to provide professional support to both the Assistant Director and Director.  These assigned responsibilities will aid the department personnel in the development and ongoing administration of a variety of village programs and services, and in the management of related administrative functions as well as assist in the planning and/or execution of the administrative operations thus freeing top management for more in depth and specialized work.  This position will include a strong focus on financial analyses and data analytic initiatives.  
 
Work assignments range from very specific and involved to very general responsibilities and are normally performed under minimal supervision and are subject to assessment through reports, conferences, and observation or results obtained.  Assigned projects can include unique situations that arise in the village, sensitive or confidential issues, potential changes in village policies, or large-scale projects which require interdepartmental cooperation and coordination.  This position assumes responsibility for assigned projects and will be required to analyze different approaches to projects and make recommendations and/or decisions on how to address and manage the project and related problems.  Additional responsibilities may also include, duties related to developing strong relationships with representatives at village businesses and preparation of material for the Village President, Board of Trustees, and Village Management. 
 
We are looking to add a team member capable of prioritizing multiple projects, problem solve efficiently, and concentrate efforts on the more important priorities. To be successful in this role, an individual will need to shift gears comfortably.  
 
JOB DUTIES:
1. Develops, coordinates, and/or administers special projects or initiatives at the direction of the Assistant Director or Director, with little or no supervision.  In the performance of these duties, the position is expected to make decisions on the best course of action. 
2. Conducts long and short-range research studies to assist management decision-making and develops recommendations regarding new and/or modified financial forecasting.
3. Conducts organizational and financial analyses utilizing field investigation and analytical techniques within the position’s discretion to identify, develop and implement practices, programs, policies and procedures, and any other factors affecting service delivery. 
4. Designs systems and procedures within the position’s discretion and expertise to increase effectiveness, efficiency, and economy of work processes, policy determination, and management decision-making.  
5. Responsible for timely completion of monthly reports.  Tracks and reports on Key Performance Indicators.
6. Responsible for assisting with the budget preparation. This includes, but is not limited to, note taking, compiling salary and benefits in the ERP system, forecasting revenue and expenses, tracking new project and position changes, and creating budget materials such as appendixes and schedules.
7. Responsible for maintaining and updating fund forecast models at the direction of management including spotting any shortfalls in debt obligation payments and ensuring funds have adequate funding to conduct operations. 
8. Conducts timely reviews of the Financial Policies and Protocols and makes recommendations for change. Works in concert with designated staff to bring applicable changes to advisory bodies, standing committees, and ultimately to the Village Board for adoption. 
9. Researches, analyzes, and compiles information for legislative initiatives as they arise.
10. Performs other duties as assigned.
 
QUALIFICATIONS:
1. Bachelor’s degree in Finance, Accounting, Public or Business Administration, or closely related field.
2. Master’s degree in public or business administration or closely related field within 6 months of hire. 
3. A minimum of two years of experience as a Financial Analyst or similar position. 
4. Proficient with current computer technology, job specific software, and customer service systems. 
 
BENEFITS:
The Village of Schaumburg has a competitive benefit package which includes: flexible benefit Section 125 plan including health, dental, vision, and life insurance as well as medical and dependent care flexible spending accounts, a retirement plan through the Illinois Municipal Retirement Fund, paid holidays, paid vacation, sick leave, tuition reimbursement, and more.
 
SELECTION PROCESS:
Candidate screening process may consist of an application review, skills testing, employability assessment, interviews, reference checks, and other job-related testing or verifications.  Chosen candidates will be subject to a background and criminal history investigation, and qualifying pre-employment medical examination and drug screen.

For more information and to apply please visit: Village of Schaumburg 

Management Analyst (Finance) - Village of Schaumburg

Please apply on our website : http://www.schaumburg.com/hiring

VILLAGE OF SCHAUMBURG

Human Resources Department

101 Schaumburg Court, Schaumburg, IL 60193

http://www.schaumburg.com/

The Village of Schaumburg is a thriving community of 78,732 residents located 12 miles west of O’Hare International Airport and approximately 26 miles northwest of Chicago. Not only is Schaumburg the twelfth-largest community in the State of Illinois, but it is also home to the second-largest concentration of retail, office, and commercial activity. Notable village distinctions include being named one of the "Top Ten Best Places to Live" by Money Magazine; being ranked No. 5 overall in WalletHub's "Best Illinois Cities for Jobs"; and receiving the Distinguished Budget Presentation Award from the Government Finance Officers Association for meeting the highest principles of governmental budgeting for the seventh consecutive year.

The village employs approximately 600 employees in 12 departments, including police, fire, engineering and public works, communications, community development, cultural services, economic development, finance, general government, human resources, information technology, and transportation. Our employees work to serve the residents and strive to make Schaumburg the best community it can be. 

NOW ACCEPTING APPLICATIONS FOR THE POSITION OF:

Management Analyst (Finance) with an online application deadline of 09/11/2022.

Interested candidates are encouraged to apply as soon as possible.  Interviews will be conducted as applications are received.  This position will remain open until filled.

STARTING SALARY RANGE:  $69,532.00 - $77,356.00 annually dependent on qualifications. The salary range for this position is $69,532.00 - $100,825.00  

Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.

JOB SUMMARY:

This position is assigned administrative and management work designed to provide professional support to both the Assistant Director and Director.  These assigned responsibilities will aid the department personnel in the development and ongoing administration of a variety of village programs and services, and in the management of related administrative functions as well as assist in the planning and/or execution of the administrative operations thus freeing top management for more in depth and specialized work.  This position will include a strong focus on financial analyses and data analytic initiatives.  

Work assignments range from very specific and involved to very general responsibilities and are normally performed under minimal supervision and are subject to assessment through reports, conferences, and observation or results obtained.  Assigned projects can include unique situations that arise in the village, sensitive or confidential issues, potential changes in village policies, or large-scale projects which require interdepartmental cooperation and coordination.  This position assumes responsibility for assigned projects and will be required to analyze different approaches to projects and make recommendations and/or decisions on how to address and manage the project and related problems.  Additional responsibilities may also include, duties related to developing strong relationships with representatives at village businesses and preparation of material for the Village President, Board of Trustees, and Village Management. 

We are looking to add a team member capable of prioritizing multiple projects, problem solve efficiently, and concentrate efforts on the more important priorities. To be successful in this role, an individual will need to shift gears comfortably.  

JOB DUTIES:

1.    Develops, coordinates, and/or administers special projects or initiatives at the direction of the Assistant Director or Director, with little or no supervision. In the performance of these duties, the position is expected to make decisions on the best course of action. 
2.    Conducts organizational and procedural analyses utilizing field investigation and analytical techniques within the position’s discretion to identify, develop and implement practices, programs, policies and procedures, and any other factors affecting service delivery. 
3.    Conducts long and short-range research studies to assist management decision-making and develops recommendations regarding new and/or modified financial forecasting.
4.    Designs systems and procedures within the position’s discretion and expertise to increase effectiveness, efficiency, and economy of work processes, policy determination, and management decision-making.  
5.    Responsible for timely completion of monthly reports. Tracks and reports on Key Performance Indicators.
6.    Responsible for assisting the budget preparation. This includes but not limited to note taking, compiling salary and benefits, forecasting revenue and expenses, tracking new project and position changes and creating budget materials such as appendixes and schedules.
7.    Responsible for maintaining and updating fund forecast models at the direction of management including spotting any shortfalls in debt obligation payments and ensuring funds have adequate funding to carry out operations. 
8.    Conducts long and short-range research studies to assist management decision-making and develops recommendations regarding new and/or modified programs. 
9.    Conducts timely reviews of the Financial Policies and Protocols and makes recommendations for change.  Works in concert with designated staff to bring applicable changes to advisory bodies, standing committees, and ultimately to the Village Board for adoption. 
10.    Manages and coordinates the village’s online competitive purchasing platform. 
11.    Researches, analyzes, and compiles information for legislative initiatives as they arise.
12.    Performs other duties as assigned.

QUALIFICATIONS:
1.    Master’s degree in Public Administration, Finance, Accounting, Business Administration, or closely related field.
2.    A minimum of two years of experience in a similar position in local government administration, which shall have been at the level of administrative or management intern or higher. 
3.    Proficient with current computer technology, job specific software, and customer service systems. 

BENEFITS:

The Village of Schaumburg has a competitive benefit package which includes: flexible benefit Section 125 plan including health, dental, vision, and life insurance as well as medical and dependent care flexible spending accounts, a retirement plan through the Illinois Municipal Retirement Fund, paid holidays, paid vacation, sick leave, tuition reimbursement, and more.

SELECTION PROCESS:

Candidate screening process may consist of an application review, skills testing, employability assessment, interviews, reference checks, and other job-related testing or verifications.  Chosen candidates will be subject to a background and criminal history investigation, and qualifying pre-employment medical examination and drug screen.

THE VILLAGE OF SCHAUMBURG IS AN EQUAL OPPORTUNITY EMPLOYER

Management & Program Analyst - Research Service at U.S. Department of Veterans Affairs

 

Management & Program Analyst - Research Service

U.S. Department of Veterans Affairs  Hines, IL On-site 

Part-time · Associate

Management & Program Analyst - Research Service at U.S. Department of Veterans Affairs

About the job

Summary

This position is located within the Research Service Line at the Edward Hines Jr. VA hospital in Hines, Illinois. The Management and Program Analyst manages and provides program analysis work related to the Research Service Line budget, which is overseen by the Administrative Officer and Associate Chief of Staff (ACOS) for Research, with expenditures in excess of 18 million dollars annually.

Learn more about this agency

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Duties

·         *THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Duties include, but may not be limited to:

·         Reviews financial and costing reports for accuracy;

·         Formulates and maintains the Research budget and funding adjustments based on need;

·         Functions as a Fund Control Point analyst and maintains the Research budget;

·         Monitors Research monthly obligation rates by program;

·         Prepares VA Form 1358 of initial obligations and increases/decreases adjustments as needed;

·         Analyzes, reconciles, updates and validates open 1358 obligation authorizations;

·         Reconciles all assigned control points, sets up control to monitor each control point, assuring all invoices are accurate for payment, and processing and tracking purchased documents;

·         Reviews and verifies the validity of requisitions for supplies, services, printing, and equipment;

·         Reviews and approves travel and training orders and requests for personnel actions;

·         Responds to vendor inquiries regarding the status of payments, assesses computer data bases for payment history and works with fiscal staff to resolve payment issues;

·         Functions as a Contracting Officer Representative (COR) for the Service assisting in the day-to-day management and monitoring of Research service contracts that exceed the Simplified Acquisition Threshold (SAT) and multiple year/multi-year service contracts;

·         Serves as a purchase card holder and approving official and complies with all the acquisition regulations, both Federal, VA and local to include 8A, small business, Javits Wagner O'Day Act, and mandatory sources;

·         Reconciles purchase card charges within the established time limits; and

·         Performs other related duties as assigned.

Work Schedule: Monday through Friday, 8:00am to 4:30pm

Telework Eligible: 1 day a week

Compressed/Flexible: None

Recruitment & Relocation Incentives: Not authorized



Financial Disclosure Report: Not Required

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Requirements

Conditions of Employment

·         You must be a U.S. Citizen to apply for this job

·         Subject to a background/security investigation

·         Selective Service Registration is required for males born after 12/31/1959

·         May be required to serve a probationary period

·         Selected applicants will be required to complete an online onboarding process

·         Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

·         Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Department of Veterans Affairs Personnel

Qualifications

To qualify for this Management & Program Analyst, GS-9 position, applicant(s) must meet the following qualification requirements.

SELECTIVE PLACEMENT FACTOR (SCREEN-OUT) - A Selective Placement Factor (SPF) has been identified for this position. Selective Placement Factors (SPF) are a prerequisite to appointment and represent minimum requirements for the position. Applicants who do not meet the SPF are ineligible for further consideration.

The Selective Placement Factor for this position is: Do you have working experience as a purchase card holder? This experience must be reflected in your resume.

AND, In addition to meeting the Selective Placement Factor, applicant(s) must meet at least one of the following:

SPECIALIZED EXPERIENCE: You must have at least one (1) year of specialized experience equivalent to the next lower grade level (GS-7) in Federal service that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is performing accurate budgetary work under general supervision in a research service line; working knowledge of the complexities of formulating and maintaining research budget(s); developing reports to determine future funding, cost savings, and budget analysis; monitoring spending within the budget; reporting the availability of research funds; maintaining accurate records; preparing correspondence and reports; communicating with internal and external customers. (Resume(s) must clearly support the duties and experience required. We will not make assumptions.) :OR:

SUBSTITUTION OF EDUCATION FOR EXPERIENCE (TRANSCRIPT REQUIRED): Requires a master's or equivalent degree or two full years of progressively higher-level graduate education leading to such a degree. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. A transcript is required at the time of application. :OR:

COMBINATION OF EDUCATION AND EXPERIENCE (TRANSCRIPT REQUIRED): Combinations of successfully completed graduate level education and experience as stated above may be used to meet total experience requirements. This education must be beyond the first year of graduate level education and must demonstrate the knowledge, skills, and abilities necessary to do the work. A transcript is required at the time of application.

You will be rated on the following Competencies as part of the assessment questionnaire for this position:

·         Communications

·         Customer Service (Clerical/Technical)

·         Organizational Stewardship

IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.



Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website athttps://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education


IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.



NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Additional information



Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required such as walking, bending, stooping, and some lifting in an office environment. There may also be extended periods of sitting. Manual dexterity is required in operation of personal computer and other office equipment.

Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities (i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities), and/or disabled veterans with a compensable service-connected disability of 30% or more. For more information on how to apply using this appointment authority via the Selective Placement Coordinator within the office, contact the facility Human Resources Department at (708) 202-8387.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 85 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

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·         Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

 

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