Who: City of Delray Beach, Florida
What: This position assists the City Manager in the administration of the City and involves highly responsible and independent administrative and managerial tasks in planning, coordinating and directing activities of assigned departments and teams. Work is performed under the general direction of the City Manager. In the event the City Manager is unable to fulfill the responsibilities of his/her position at any time, the Assistant City Manager is required to perform the duties of Acting City Manager at the direction of the City Commission.
ESSENTIAL JOB DUTIES:
The following duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Coordinates and directs the overall activities of assigned City departments and teams. Oversees and is accountable for achievement of assigned City department goals within the City Commission Strategic Policy Priority areas.
Coordinates and oversees the delivery of inter-departmental, systemic and process excellence.
Coordinates and researches assigned or self-initiated special projects and presents results to City Manager and/or City Commission
Participates in preparation and evaluation of annual budget for assigned departments
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Plans, directs, coordinates and evaluates work of subordinates for assigned areas of responsibility.
Provides administrative assistance to the City Manager and completes special projects and tasks as assigned.
Assists in agenda review and preparation process; reviews agenda items prior to City Manager approval and has approval authority for certain types of agenda items Reviews correspondence from citizens, vendors, board members and responds or assigns responsibility to department directors.
Develops procedures for implementing changes in organization and administrative systems as directed by the City Manager.
Reviews and responds to citizen and City commission complaints and inquiries for assigned departments and teams.
Serves as a liaison to various boards and committees.
Serves as spokesperson for City when necessary, represents City at public functions and maintains good public image when representing the City;
Supervises or assists in the preparation of materials for publicity and press releases as needed;
Performs all functions and responsibilities according to the Palm Beach County Code of Ethics and Florida State Statutes 112.313.
Fosters and embodies positive employee relations and employee morale on a City-wide basis.
MINIMUM QUALIFICATIONS:
Graduation from an accredited four-year college or university with a Bachelor's Degree in Public Administration or a related field.
Master's degree and ICMA accreditation desirable.
Five years of experience as an Assistant City Manager or management experience in the public or private sector.
Knowledge of all functions of municipal government.
Knowledge of modern management practices and techniques. Ability to deal with difficult situations. Ability to communicate effectively in writing and orally. Ability to analyze complex situations, important factors and to make good recommendations. Ability to work well with various individuals and groups. Skill at conducting meetings. Skill in writing reports. Ability to manage and prioritize routine, specialized and complex assignments and problems utilizing knowledge acquired through prior education, training, and experience. Ability to adapt to an evolving and continually improving environment. Requires demonstrated ability to utilize office software such as MS Word, MS Excel and electronic mail.
The abilities expected of all employees include being able to respond to supervision, guidance and direction of superiors in a positive, receptive manner and in accordance with stated policies, be appropriately groomed and attired so as to present a professional image in accordance with the organization's mission, goals, and policies; report for work promptly and properly prepared at the time and place required by the assignment or orders; notify the appropriate supervisor of intended absences in accordance with stated rules; conform with standards and rules regarding use of accrued time; demonstrate a polite, helpful and courteous manner when engaged in any activity with the public; operate and care for equipment to manufacturer's specifications and/or within the specified parameters; demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and colleagues.
A comparable combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position, may be substituted for the minimum qualifications.