Associate, ULI North Texas
Urban Land Institute
Professional Area:
Other topics not covered above
Experience:
3-5 years
Email:
jobs@uli.org
Location:
Dallas, TX
BASIC FUNCTION: The Associate is a professional position within the district council. As an integral part of the district council team, the Associate is a professional liaison between the district council, ULI headquarters, and North Texas–area real estate, planning, and development professionals. The Associate is one of the faces of the district council—members call the Associate first for assistance and information, so it is imperative that she or he be poised, courteous, and friendly. The Associate must be able to travel occasionally to district council events throughout the area and attend meetings, events, or programs in the early mornings or evenings. The Associate is an informed resource for district council committees, helping them ensure that all work is consistent with ULI’s policies and procedures and that the goals and objectives of ULI North Texas are met. The Associate works closely with the Executive Director to maintain administrative, financial, and office operations of the district council, including membership, sponsorship, programs, communications, and community outreach.
SPECIFIC RESPONSIBILITIES:
- Manage district council operations including the following: supplies and equipment, files, databases, records, calendars, and other district council resources and equipment as needed.
- Work with the Communications Committee and other groups to create and manage distribution of district council event notices, newsletters, invitations, and other communications via e-mail, webpage, Twitter, and other networks. • Support/attend meetings of standing committees and other working groups as needed.
- Assist with programs and event planning, contracts, and budgeting, including venue, catering, and other vendor selections.
- Administer NetForum and Salesforce (member and event data program) input from the district council, including, but not limited to, committee assignments, complimentary event passes for members of the press, speakers, sponsors, and other dignitaries.
- Responsible for district council event tasks including obtaining speaker bios, designing and printing of program materials, room and AV setups, printing name badges, sending thank-you letters, on-site registration, and processing event-specific invoices.
- Maintain the district council website, using ULI’s content management systems, including but not limited to marketing for upcoming events, news related to district council initiatives, members in the news, and other pertinent activities.
- Process and manage accounts payable and receivable for all activities associated with the district council, including but not limited to sponsorships, programs and events, membership, supplies, and staff reimbursements.
- Perform other administrative, marketing, and communications duties as required.
INTERNAL RELATIONSHIPS: Maintains daily relationship with district council staff and works directly with staff at ULI headquarters, and disseminates information to applicable parties and departments, including membership, meeting production, finance, and customer service teams.
EXTERNAL RELATIONSHIPS: Daily direct work with ULI members, including certain Advisory Board members serving in key committee leadership positions, members, member firms, sponsors, prospects, vendors, collaborative partner organizations, and consultants.
PROFESSIONAL REQUIREMENTS:
- BA/BS required and related nonprofit experience preferred.
- Demonstrated proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint); knowledge of and competency with graphics software (Illustrator, Photoshop, Flickr, etc.).
- Familiarity and proficiency with web-based tools, such as WordPress content management systems, and group communication and social media sites, including MailChimp, Survey Monkey, LinkedIn, Facebook, and Twitter.
- Professional oral and written communication and interpersonal skills to work with senior business and public sector executives.
- Self-motivated with the ability to initiate and prioritize tasks and handle multiple tasks concurrently and within deadlines with minimal supervision.
- Proven project and office management skills, including creative problem–solving.
- Aptitude for financial management and budgeting with outstanding attention to detail.
- Meeting and event coordination skills. - Interest in real estate and land use desired.
- Ability to attend early morning and evening events is required.
- Ability to travel to regional events; use of personal vehicle required for local travel.
EXPERIENCE REQUIREMENTS:
- Minimum 2 to 5 years of experience required.
HOW TO APPLY: Please submit your résumé and letter of interest to jobs@uli.org Please indicate the position for which you are applying in the subject line of your e-mail. No relocation reimbursement is offered at this time.
The Urban Land Institute is proud to be an equal opportunity employer.