Program Assistant for Special Projects, The Illinois Public Health Institute (IPHI) - Chicago, IL

Position Available – Program Assistant for Special Projects

The Illinois Public Health Institute (IPHI) is seeking an energetic and well-organized team member to join our team to support ongoing and special projects primarily in the Center for Community Capacity Development. Current initiatives include the Health Impact Collaborative of Cook County, a partnership of 20+ hospitals, 6 health departments and community stakeholders in Chicago and Cook County, and an HIA in Englewood. The assistant will also help with a variety of special projects being implemented by IPHI’s policy and community capacity teams, and the CEO. Special projects may include qualitative policy research projects, stakeholder-engaged assessment, planning and policy projects, health impact assessment, training events, resource development and communications initiatives.

This position reports to the Director of the Center for Community Capacity Development, Some activities will be cross-organizational, implemented in partnership with the CEO. Full-time, 37.5 hours per week.

Compensation: Commensurate with qualifications and related experience, competitive benefits
Starting Date: Immediate
Location: The position is located in Chicago.

Duties and responsibilities include:

• Assist in data collection and analysis (e.g. secondary datasets, interviews, focus groups, and surveys) and prepare visual and narrative summaries of qualitative and quantitative data for reports.
• Provide research assistance on evidence-based best practices and policies, using both scholarly literature and information from national and state policy and practice organizations; assist with research and development of curricula, tools and other resources.
• Research, draft and compile training content and materials, including powerpoint slides, agendas, worksheets, background and other materials.
• Coordinate and support the work of advisory committees, councils, task forces, teams and research partnerships, including scheduling meetings, communicating with participants and producing pre- and post-meeting materials.
• Participate in community/stakeholder meetings; assist with facilitation of group discussions with partners and stakeholders.
• Coordinate with partners to plan and execute in-person and online meetings and events by organizing and managing logistics, coordinating presenters and facilitators, developing and producing event materials, and conducting meeting follow-up.
• Support implementation of IPHI’s new strategic plan.
• Support IPHI’s communications and outreach through development and distribution of program communications and marketing, through e-marketing, social media, web content and media relations.
• Assist with drafting and editing grant proposals, research reports, white papers, background documents, fact sheets, newsletters, other organizing and communications materials and funder reports.
• Support and maintain records and information on project-related stakeholders, participants, and other constituents through IPHI’s constituent relationship management system; maintain other project-specific records.
• Administrative and clerical support including copying, ordering supplies, data entry, and other needs.
• Other duties and tasks as may be needed and identified during the projects.

Qualifications:

• The ideal candidate will have a master’s degree in public health or public administration or related field with a minimum of one year of work experience in health programming, community organizing, assessment or training. Equivalent professional experience in a related field is acceptable.
• The successful candidate will be able to manage multiple tasks and projects simultaneously, be comfortable in a fast-paced environment, and be able to adapt to change and growth.
• Candidates should have experience working with diverse populations and in a variety of community settings.
• Candidates should have the ability to work independently and as part of project teams.
• Excellent organizational and interpersonal skills are required; the successful candidate will be thorough and detail-oriented and will have strong and versatile writing skills.
• Excellent computer skills, including proficiency with Microsoft Word, Excel, PowerPoint, email, and social media is required. Experience with customer relationship management (CRM) software, web page development, and/or GIS mapping is desirable.
• IPHI has a collegial, team-oriented culture where a sense of humor and a passion for work is highly valued.

Application Instructions:
No phone calls please. Please submit a resume, cover letter and writing sample by September 4, 2015 to be considered for this position. You may consult our web site for an updated deadline if available. The cover letter should compare your qualifications and experiences to the duties and responsibilities of the position. Visit www.iphionline.org for more information about IPHI’s mission and work. Please send all materials (electronic submission is preferred) to:

jobsearch@iphionline.org
Illinois Public Health Institute
ATTN: Program Assistant for Special Projects
954 W. Washington Blvd, Suite 405, MB 10
Chicago, IL 60607
No phone calls, please.

Websites: www.iphionline.org; www.illinoisframework.org; www.preventobesityil.org