U of I Secretary of the Board of Trustees and of the University

University of Illinois
Office of the Board of Trustees
Secretary of the Board of Trustees and of the University

The University of Illinois seeks a Secretary of the Board of Trustees and of the
University who is one of four officers of the Board of Trustees and reports to the
Board Chair with responsibilities to all Board members. This position acts on behalf
of the Chair of the Board and the President of the University in coordinating the
development of the recommendations for consideration by the Board, and also drafts
plans for all meetings of the Board, reports for the Board, the annual schedule of
Board meetings, and committee meetings for review by the Chair of the Board and the
President. Additional responsibilities include:
1. Serves as member of the President's Cabinet and the University Policy Council and
assists in interpreting and monitoring University policy internally and externally.
2. Responsible for maintaining the current official text of University documents,
including theBylaws of the Board of Trustees, the University of Illinois Statutes
and The General Rules Concerning University Organization and Procedure, and for the
issuance thereof.
3. Performs general ministerial duties, including those of corresponding secretary
and recording secretary of the Board as specified and established by State statute
and in the Bylaws of the Board of Trustees.
4. Facilitates the work of the Board with the University administration in the
governance of the University and provides support services to the members of the
Board.
5. Responsible for maintaining and providing safekeeping for the records and minutes
of the Board of Trustees as well as certain recordings pertaining to meetings of
the Board pursuant to State statute.
6. Makes provisions for maintaining all University contracts executed by the
Comptroller on behalf of the Board.
7. Responsible for assisting in implementing the Illinois Open Meetings Act with
regard to Notices of Board meetings and Board meetings. Provides guidelines for the
issuance and review of appointment notifications for the academic staff and is
responsible for presenting such recommendations to the Board for consideration on
behalf of the President, and reporting to the Board other academic appointments made
by the President.
8. Serves ex officio as clerk of the Executive Committee of the Board of Trustees,
and of other committees of the Board.
9. Responsible for proper authorization for issuance of diplomas for graduates.
10. Monitors use of and protects the trademark of the seal of the University.
11. Supervises a staff of eight in carrying out the responsibilities of the office
and responding to individual requests for information and assistance from the
members of the Board, the University community, and the public.

Minimum qualifications include a Master's Degree and five to ten years working in
higher education administration; a Doctoral Degree is preferred. Other required
qualifications include: excellent communications skills with a variety of audiences
ability to work with varied constituencies to reach consensus; broad knowledge of
the structure, policies, and systems, as well as practices and customs of the
University of Illinois; and interpersonal competencies that demonstrate an
understanding of the importance of courtesy, diplomacy, and a collaborative
approach to develop and maintain effective work relationships. Preferred
qualifications include: broad ranging experience in higher education administration;
ability to prepare complex reports and other documents that are clear and concise;
some experience working with a chief executive officer and a governing board; ; an
appreciation for talent development, including skill in motivating groups of
people, and the ability to work with and senior management, peers and others in a
collaborative manner; ability to appropriately provide advice to members of a
governing board and the president and other University leaders about myriad issues;
current or prior successful administrative experience at the level of unit head,
or above is desirable; broad understanding of the academic challenges and
opportunities facing American higher education; committed focus on accuracy and
attention to detail; ability to prepare complex reports and other documents that are
clear and concise; demonstrated teamwork skills; demonstrated problem-solving skills
in addressing difficult, complex issues; ability to handle a range of computer
skills; and knowledge of Banner functionality and data structures.

This is a full-time, 12-month Academic Professional position. The position is based
at the University's office at Urbana-Champaign. Frequent travel among the three
campuses of the University is required. For full consideration, submit a letter of
application, a resume or curriculum vitae, and names/addresses/phone numbers of
three references by May 4, 2011 at https://uajobs.hr.uillinois.edu/.

Employee Relations and Human Resources
271 Henry Administration Building, MC 341
506 South Wright Street
Urbana, IL 61801
(217) 333-2600

The University of Illinois is an affirmative action/equal opportunity employer
dedicated to building a community of excellence, equity and diversity. University
Administration welcomes applications from women, underrepresented minorities,
persons with disabilities, sexual minority groups and other candidates who will lead
and contribute to the diversification and enrichment of ideas and perspectives.