Welcome to CUPPA Careers!

The College of Urban Planning and Public Affairs at UIC is the University of Illinois System's home for the study of public policy and contemporary urban challenges. We are CUPPA.

In the heart of Chicago, we offer degrees in fields of study that can change your life and change the world. CUPPA students and alumni are uniquely skilled to build and transform sustainable urban neighborhoods and communities and to address the challenges presented in the 21st century. Find our more about our Bachelors, Masters, and Doctorate degrees at cuppa.uic.edu.

Follow our job postings below and our national job tweets at @CUPPACareers. For student internships and student opportunities, head to the CUPPA Student Opportunities Blog

Have a job or internship to post? Send an email with the title, location, job description, and contact information to cuppa@uic.edu
Showing posts with label payroll. Show all posts
Showing posts with label payroll. Show all posts

Management Assistant - Ela Township Administrative Office

Title: Management Assistant
Type: Full-time
Location: Ela Township
Pay: $54,080- $62,400

Ela Township seeks a professional to join the Township’s Administrative Office. The Management Assistant works closely with the Township Manager and Administrative staff to complete a wide variety of tasks. These tasks include payroll processing, accounts payable and general ledger reporting, budget preparation, maintaining records, and providing residents with outstanding customer service. This position also works closely with all township department heads and staff.

Apply here.

PUBLIC SAFETY ANALYST - VILLAGE OF WINNETKA, IL


November 9, 2015
VILLAGE OF WINNETKA PUBLIC SAFETY ANALYST FIRE DEPARTMENT
The Village of Winnetka is seeking a Fire Department Analyst. The Fire Department Analyst works under the immediate supervision of the Fire Chief. This position provides the Fire Department with support in the areas of project management, accounting and budgeting, statistical analysis and research, payroll, and general administration. Responsibilities also include overseeing the reception area of the Fire Department, managing ambulance billing, preparing communication materials, assisting in software implementation, and responding to Freedom of Information Act requests directed to the Fire Department.
Desired Minimum Qualifications:
  • Bachelor’s degree required or specialized course work in general office practices, payroll, accounting, Firehouse
    Software, or fire department administration; Master’s degree in Public Administration preferred.
  • Two to four years’ minimum recent work experience.
  • Working knowledge of Microsoft Word and Outlook and the ability to learn Microsoft Excel, Access, Adobe Acrobat
    and other software. New World Financial Software and Firehouse Software experience a plus;
  • Valid driver’s license; and
  • Excellent customer service skills.
    Other Requirements:
    Excellent written and oral communication skills.
    Ability to exercise good judgment and discretion.
    Good organization and prioritization skills; ability to manage projects within defined constraints.
    Good knowledge of business mathematics, statistics, research methodology, as well as experience with computer
    spreadsheets, databases and related software.
    Analytical, planning and management skills that can be applied to maintain/enhance a high level of services. Ability to acquire and apply thorough knowledge of Village and Department policies and procedures.
    The weekly work schedule is normally 37.5 hours in duration, Monday through Friday, 8:30 a.m. to 5:00 p.m., but may be extended in the event of emergency, disaster, special events, workload, administrative obligations, or work in progress. Work activities are typically conducted in a climate-controlled open office environment and noise levels are usually quiet.
    This is a full-time, exempt position. Salary range: $52,618 to $75,349 (DOQ) plus excellent benefits.
    The Village of Winnetka (population 15,526) is an established North Shore suburban community, located approximately 20 miles north of Chicago. Winnetka’s six operational departments provide the following primary services to the community: police, fire, and emergency medical services; highway and street maintenance and reconstruction; forestry; building and code enforcement; public improvements; economic development; planning and zoning; waterworks and sewerage; refuse collection; electric; parking system; and general administration. Winnetka’s Fire Department is an “all hazards response department” consisting of 28-members, including 25 sworn members. The Department serves the residents of the Villages of Winnetka and Kenilworth as well as residents of unincorporated Cook County. In 2014, the Department responded to over 2,197 calls for service maintaining an ISO rating of 3.
    Candidates should apply with application, resume, and cover letter. Application deadline is November 30, 2015 by 5:00 P.M. Applications may be obtained in person or downloaded from the Job Opportunities page at www.villageofwinnetka.org. Submit materials and direct inquiries to:
    Megan Fulara Human Resources Village of Winnetka
    510 Green Bay Road Winnetka, IL 60093 Email: mfulara@winnetka.org Phone: 847-716-3545 

Project Assistant for New Construction, Jacobs Center for Neighborhood Innovation - San Diego, CA

Project Assistant for New Construction

Jacobs Center for Neighborhood Innovation
Professional Area: 
Community Development and Redevelopment
Contact person: 
LaTonya Hussain

Phone: 
619-527-6161 x192
Email: 
lhussain@jacobscenter.org
Location: 
San DiegoCA
LISC AmeriCorps Member Serving at the Jacobs Center for Neighborhood Innovation
Full-Time (1700 hour in 10 months)
Ideal Start Date:  October 1, 2015
Local Initiatives Support Corporation and the Jacobs Center for Neighborhood Innovation are seeking a full-time AmeriCorps member to serve as a Project Assistant for New Construction.  The ideal candidate will begin service on October 1, 2015 and serve a minimum of 1700 hours though the end of his/her term on July 31, 2016.
The Jacobs Center for Neighborhood Innovation (JCNI) is a nonprofit economic and community development corporation created by the Jacobs Family Foundation in 1997. JCNI is working in partnership with the community to revitalize ten distinct low to mid income communities within the Diamond Neighborhoods recovering from decades of disinvestment, high unemployment, blight, and high rates for health and safety problems. Partnerships are focused on community redevelopment/revitalization, arts and community development, civic engagement, and economic development. Our vision is to be part of a caring community where people are responsible to each other, where all cultures are embraced, where sustaining resources are in place for a vibrant economic and philanthropic life, and where residents create the future they envision. Our mission is to foster a thriving community envisioned and realized by its residents. This is accomplished by empowering resident ownership of neighborhood change, and focusing investments and economic development efforts in the southeastern neighborhoods of San Diego City in an area commonly called the Diamond Neighborhoods. JCNI acts as the backbone where appropriate for efforts towards community improvement in areas such as education, public safety, youth development, community health, and others that are critical to the fabric of the community and sustainable change.
Local Initiatives Support Corporation (LISC) is dedicated to helping community residents transform distressed neighborhoods into healthy and sustainable communities of choice and opportunity — good places to work, do business and raise children.  LISC combines corporate, government and philanthropic resources to help community-based organizations revitalize underserved neighborhoods. This strategy extends to the LISC AmeriCorps program where we support placing AmeriCorps Members with local non-profit partners. Members assist in efforts to revitalize underserved neighborhoods across America and create vibrant places for people to live, work, and play. 
The member selected to serve in this capacity will be responsible for:
The Project Assistant for New Construction will assist the JCNI Redevelopment Team in all aspects of the construction process of JCNI’s redevelopment plan. He/She will assist with grant compliance, data tracking as well as interface with contractor(s), public notification, certified payroll certification reporting, and documentation management. He/She will also coordinate with development contractors during other predevelopment and construction activities to assure grant documentation and public notification is undertaken.
Members perform day to day service at Jacobs Center for Neighborhood Innovation but are expected to attend and participate in all LISC AmeriCorps sponsored activities including but not limited to:
  • Attending a national leadership conference tentatively scheduled for March 2016;
  • Attending all locally sponsored monthly meetings;
  • Participating in nationally sponsored webinars;
  • Actively participating in at least two locally identified and team coordinated service projects (one for Dr. Martin Luther King, Jr. Day of Service and one for National AmeriCorps Week); and,
  • Engaging in any other LISC events as determined by the local LISC office.
This is an AmeriCorps position.  As such neither LISC nor Jacobs Center for Neighborhood Innovation will allow the member to engage in activities that are considered prohibited under the terms of the grant while serving as a LISC AmeriCorps member.
Desired Skills 
  • Desire and ability to work with a diverse group of people, particularly those living in low-income distressed neighborhoods
  • Ability to work independently and in a team environment
  • Computer skills
  • Good written and oral communication skills
  • Ability to work a flexible schedule (some night and weekends may be required)
Program Eligibility Requirements 
To be eligible to participate as a LISC AmeriCorps member the candidate must meet all eligibility requirements to serve as a National Service participant including but not limited to:
  • Possess a high school degree, GED certificate or agree to achieve GED during the term of service
  • Be at least 17 years of age (note there is no upper age limit)
  • Have proof of status as a US citizen or possess permanent resident status and be able to provide documentation as determined by CNCS (is different than documentation for employment)
  • Be eligible to earn a full-time education award
  • Be eligible to perform a term of national service
  • Be available to serve for a full 10 month period of time and within that time period complete a minimum of 1700 hours of service
  • Be available for service from October 1, 2015 through July 31, 2016
Criminal Record Searches
If a candidate has a criminal record, it does not necessarily make a candidate ineligible for service. Only candidates who are subject to registry on the National Sex Offender Public Website or have been convicted of First Degree Murder may not perform service.  All candidates offered the position must consent to a search of the National Sex Offender Public Website and a State Level Criminal History Search. Members whose service will have them providing direct service to a vulnerable population will have to consent to an FBI level search. Vulnerable populations are defined as: (1) “children” defined as individuals aged 17 and under consistent with the PROTECT Act; (2) “elderly” defined as individuals sixty years of age (the lowest age commonly used by Congress to define elderly persons); or (3) “individuals with disabilities” as defined in the Rehabilitation Act in 29 USC 705(20)(B) and covers any individual who has a physical or mental impairment which substantially limits one or more major life activities or is regarded as having such an impairment. Jacobs Center for Neighborhood Innovation attests that this AmeriCorps position will not have the candidate performing direct service to a vulnerable population.
Program Benefits 
Upon successful completion of the term of service, the member will be eligible for a $5,730 education award to pay off existing, eligible student loans or return to school. The position pays a total stipend of $15,000.  The stipend is paid in 20 equal checks twice a month.  Direct deposit is available and highly encouraged.  A health care benefit is available for the participant only (dependents are not eligible).  For members with children under the age of 13, there is a child care subsidy benefit available which is dependent on the participant meeting all eligibility requirements (This benefit is administered by a contracted provider via the Corporation for National and Community Service).   
Resumes should be sent to: 
LaTonya Hussain, Redevelopment Department Coordinator at lhussain@jacobscenter.org.
We promote equal opportunity in selecting AmeriCorps members.
We are committed to diversity and inclusion in the selection process.

PUBLIC WORKS ANALYST - Village of Winnetka, IL


page1image1176
VILLAGE OF WINNETKA PUBLIC WORKS ANALYST
The Village of Winnetka is seeking a Public Works Analyst, a position that plays an integral role in the Village’s Public Works Department, and has significant responsibilities in the areas of public relations, program evaluation, budgeting, purchasing, project management, and payroll. Winnetka’s Public Works Department provides the following core services: refuse collection and disposal, roadway and right-of-way maintenance, snow removal, stormwater drainage and sanitary sewers, public facility maintenance, internal fleet services, engineering, and forestry. The selected individual will provide administrative and technical assistance for the Department, supervise customer service at the PW Yards building, act as the Department’s FOIA Officer, assist in public relations needs, serve as the liaison to the Environmental & Forestry Commission and work closely with the Water & Electric Department as well as the community.
Desired Minimum Qualifications:
  • Bachelor’s degree in public or business administration, political science, or a related field. Master’s degree in public
    or business administration preferred.
  • 2 to 4 years minimum recent work experience; experience in municipal government or public body strongly preferred.
    Other Requirements:
    Excellent written and oral communication skills.
    Good organization and prioritization skills.
    Ability to provide excellent customer service and to work effectively with elected officials, citizens, and employees.
    Good knowledge of business mathematics, statistics, research methodology, as well as experience with computer
    spreadsheets, databases and related software.
    Analytical, planning and management skills that can be applied to maintain/enhance a high level of services. Valid Illinois driver’s license and safe driving skills.
    The weekly work schedule is normally 37.5 hours in duration, Monday through Friday, 8:30 a.m. to 5:00 p.m., but may be extended in the event of emergency, disaster, workload, administrative obligations, or work in progress. The position requires occasional work on some Saturdays, Sundays, and holidays and attendance at evening meetings. Work activities are typically conducted in a climate-controlled open office environment and noise levels are usually quiet.
    This is an exempt position. Salary range: $57,301 to $77,006 (DOQ) plus excellent benefits.
    The Village of Winnetka is an established North Shore suburban community, located approximately 20 miles north of Chicago. The Public Works Department has 31.5 FTEs and a fiscal year 2015 departmental budget of $17.9 million; it is also largely responsible for implementation of the Capital Improvements Program. In all, the Public Works Department manages and maintains over 58 miles of roadway, 109 miles of sewer lines, provides refuse collection to approximately 4,000 households, reviews over 200 development plans annually, and cares for thousands of parkway trees.
    Candidates should apply with application, resume, and cover letter. Position open until filled. Applications may be obtained in person or downloaded from the Job Opportunities page at www.villageofwinnetka.org. Submit materials and direct inquiries to:
    Megan Fulara, Human Resources Village of Winnetka
    510 Green Bay Road Winnetka, IL 60093
    Email:
    mfulara@winnetka.org Phone: 847-716-3545
page1image27560 page1image27720 page1image27880 page1image28040
Equal Opportunity Employer
page1image28728

HUMAN RESOURCE REPRESENTATIVE/ JOB LOCATION AND DEVELOPMENT PROGRAM, University of Illinois at Chicago - Chicago, IL


HUMAN RESOURCE REPRESENTATIVE/ JOB LOCATION AND DEVELOPMENT PROGRAM

Student Employment Office / University of Illinois at Chicago
The Student Employment Office, under the Office of Career Services, at the University of Illinois at Chicago is seeking a Human Resources Representative. Under minimal supervision, this position is responsible for developing programs and supportive functions related to the Job Location and Development (JLD) program. JLD is a service through the Student Employment Office that connects employers with enrolled students who are seeking off-campus career related part-time positions or full-time summer positions.

Job Responsibilities
Develop and coordinate the Job Location and Development program including programming, logistics, advising and other supportive functions
Assist students with career development activities including identifying employment opportunities
a. Interview students to determine career interests
b. Assist students with career planning, resumes, and interview techniques
c. Refer qualified students to job openings
Develop new job openings through marketing activities and identify employment opportunities
a. Prepares publications for students and employers
b. Develop marketing strategies to increase available positions
c. Develop strategies to increase retention of employers
d. Conduct site evaluations to ensure employee and employer satisfaction
e. Accept job orders
Develop training sessions to assist students with career planning, resume writing, interviewing skills, or job development
Develop advertising and publicity related to program activities.
Coordinate special career and employment related events: seminars, job fairs and other related activities.
Compile and complete reports and projects, some of which are of a statistical nature.

Minimum Qualifications
1. High school graduation or equivalent.
2. Any combination totaling two years from the following categories:
a) One (1) year of work experience performing basic human resource/payroll or general office/clerical duties
OR
b) 30 semester hours of college course work that included 6 semester hours in human resource administration, business administration, or a closely related field
AND
c) Progressively more responsible work experience performing basic human resource/payroll or general office/clerical duties.
d) College course work in human resource administration, business administration, or a closely related field as measured by the following conversion table or its proportional equivalent:
 60 semester hours equals one year
 90 semester hours equals two years

Preferred Qualifications
Progressively more responsible work experience supervising, organizing, coordinating or other significant work with special educational or administrative program initiatives.
Effective oral and written communication
Knowledge of general office practices and procedures
Candidate should have the ability to work effectively with staff, the public, and outside constituency groups.
Candidate should have organization and multi-tasking skills.
Candidate should have the ability to utilize various computer software packages.
Work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems.

Application:
For fullest consideration, please complete an online application via the University online application system only by clicking the following link: https://jobs.uic.edu AND submit the exam request for 2135 - HUMAN RESOURCE REPRESENTATIVE no later than Wednesday, March 4, 2015.

If a degree or college coursework is required you must provide official transcripts.
Transcripts/Licenses/Certifications MUST be uploaded electronically to your online application through the "Documents" page on the Civil Service Employment Application (page 4). Be sure to select the appropriate document type before uploading the document.

Documentation of high school completion (official transcripts, copy of diploma or GED certificate) may be required in order to be eligible for this position within the University of Illinois at Chicago or the University of Illinois Hospital and Health Sciences System.

If your educational institution doesn't provide electronic transcripts they must mail the transcripts to:

University of Illinois at Chicago
Recruitment and Staffing
Human Resources Building Room 109
715 S. Wood Street M/C 862
Chicago IL 60612
Attn: CA6491 - Human Resource Representative - SKY

Administrative Assistant II, Parsons Brinckerhoff - Chicago, IL

Administrative Assistant II
Parsons Brinckerhoff - Chicago, IL
WSP and Parsons Brinckerhoff have combined and are now one of the world’s leading engineering professional services consulting firms. Together we provide services to transform the built environment and restore the natural environment, and our expertise ranges from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transport networks, and from developing the energy sources of the future to enabling new ways of extracting essential resources. We have approximately 31,500 employees, including engineers, technicians, scientists, architects, planners, surveyors, program and construction management professionals, and various environmental experts. We are based in more than 500 offices across 39 countries worldwide. www.wspgroup.com ; www.pbworld.com

Parsons Brinckerhoff is seeking an Administrative Assistant / Accounting Clerk to work on the O’Hare Modernization Program at O’Hare International Airport in Chicago, IL. The position will support the Project Manager, Project Accountant and Project Controls Department in the day-to-day operation of running a multi-million dollar public works project. The position is responsible for providing a wide variety of general administrative support and as well as specific project assistance when necessary. The candidate must be flexible, highly motivated, a self-starter, and able to see tasks through completion. The position requires having a great attitude and the ability to work as a team is essential. The assignment is presently budgeted through the 2015 calendar year only, but may offer possibilities beyond.

MAJOR DUTIES: 
  • Review and process weekly timesheets and payroll
  • Responsible for invoice review, coding and tracking for accounts payable
  • Manage vehicle fleet of approximately 40, schedule maintenance, track related costs, coordinate renewals for all licenses and permits
  • Mobile device management for a staff of approximately 60
  • Maintain office supply inventory, procure and order supplies as needed
  • Coordinate office and project meetings, including reserving conference rooms and catering orders as needed
  • Maintain project files and documentation
  • Type and distribute project related documents, presentations, etc.
  • Manage and maintain shared office equipment, including laptops, projector and set-up assistance as needed
  • Assist with iPad set ups and training, if required or requested
  • Coordinate a variety of employee activities such as name plates, business cards, computer requests, computer log in permissions, etc.
  • Assist Project Manager with the following kinds of items:
Drafting and editing memorandums
Creating and filling Excel spreadsheets
Sorting and organizing existing program files
Updating and organizing processes and procedures
Gathering historical data from within the Program and organizing data into usable formats
  • Other duties as assigned

Job Requirements

Job Requirements: 
  • Must have a minimum of five (5) years administrative experience, to go along with excellent organizational, interpersonal and communication skills.
  • Must be proficient in Word, Excel and Power Point, with an emphasis on creating Excel spreadsheets and formatting Word documents.
  • Experience in construction / engineering and understanding of related terminology is a definite plus.
  • Must be open minded, able to take direction, and possess initiative.
  • The ability to work within the United States immediately is required.
Education: 
  • High school diploma is required; bachelor degree or advanced degree in business preferred.

Parsons Brinckerhoff is an equal opportunity employer
(EOE minorities/females/protected veterans/disabled) 

Parsons Brinckerhoff 1 day ago save job