Accounting Associate- UIC's College of Dentistry- Chicago, IL

Title:

Accounting Associate - Administration (Business) (Job ID #43815)

Department:

Dentistry/Business

Category:

Civil Service

Location:

Chicago

Close Date:

08/15/2014

Shift:

Days

Hours Per Week:

7.5/Monday-Fridays

Description:

The College of Dentistry is seeking an Accounting Associate who will perform a variety of tasks that include accounting, budget analysis and review, cost accounting, and/or other comprehensive fiscal functions under the supervision of the Director of Business Operations. The Accounting Associate will monitor fiscal solvency and ensure funding compliance within the College of Dentistry.  The position will require the individual to develop, prepare, audit, revise, and/or maintain a variety of accounting, budget, and financial reports, statements, and records in accordance with University of Illinois at Chicago and State laws, codes, statues, rules, regulations, etc.  This individual will also be responsible for training new and current staff on many of the financial systems used within the University of Illinois at Chicago.

Duties:

The Accounting Associate will be responsible for performing the following duties:

• Assists the Director of Business Operations in development, coordination and implementation of administrative and financial policies and procedures for College departments.
• Assists in the development of the annual College budget planning which includes providing monthly financial reporting, forecasting information and reviewing the budget for expenditure monitoring.
• Prepares, processes, and monitors journal entries, earning transfers, monthly ledgers, and bank reconciliation.
• Designs and recommends changes in internal accounting processes, accounting policies, working with other fiscal and program staff as necessary.
• Analyzes, reconciles, and/or evaluates the accuracy of general ledger, accounting details, revenues, expenditures, accounting/budget/financial reports, ensuring proper amounts and receipts
• Provides training and direction to College Department Business Managers on various University fiscal systems and fiscal processes
• Performs, reviews, and monitors purchasing activities (i.e. ordering, requisitions/purchase orders, vouchers, approvals, etc.)
• Reviews, maintains, and monitors lab invoice process and payments.
• Assists with the management and reconciliation of financial statements and cash accounts.
• Assists in reconciliation of property inventory for the College and assist departments in completing timely updates to equipment inventories.
• Ensures department P-Card & T-Card (University credit card) compliance and reconcile assigned cardholders transactions.
• Acts as liaison with external campus units including University Payables and Purchasing to assist in transaction processing and ensure compliance with policies and procedures.
• Monitors and ensures compliance with University fiscal policies, guidelines, internal fiscal controls, and applicable Federal and State regulations, codes, rules, ordinances, and/or statutes
• Performs other related duties and participate in special projects as assigned.

Qualifications:

Minimum Qualifications

1. Bachelor’s degree with a major in Accountancy or a related field

2. (A) Two years of professional level accounting experience

      OR

(B) Possession of a current registration as a Certified Public Accountant or a valid License to practice Public Accounting

      OR

(C) Master’s degree in Accountancy or a related field

Additional Preferred Qualifications

Work experience and/or training in Accounting preferred, preferably in a non-profit or University environment.

To Apply: For fullest consideration, please complete an online application by clicking the Apply for Position button below AND submit an Exam Request for C57961 - Accounting Associate - (Dentistry Administration).

If a degree or college coursework is required you must provide transcripts.

Transcripts/Licenses/Certifications MUST be uploaded electronically to your online application through the "Documents" link on the Civil Service Employment Application. Be sure to select the appropriate document type before uploading the document.

If your educational institution doesn’t provide electronic transcripts they must mail the transcripts to:

University of Illinois at Chicago
Recruitment and Staffing
Human Resources Building Room 109
715 S. Wood Street M/C 862
Chicago IL 60612
Attn: C57961 Accounting Assoc - KH

Credential Assessment Exam Scoring Information:

You will not be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume and/or college transcript will be used in the calculation of the exam score. These documents should be uploaded prior to submitting your exam request.

When completing your online application, please be sure to provide detailed information about your knowledge and experience, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application, not the resume. Please be sure to include an accurate email address and to check it regularly for UIC position updates or notices.

If an application and exam request are not submitted by the close date, the applicant/employee will not be considered and the exam request will be denied.

For fullest consideration, the above mentioned requirements must be submitted no later than Friday, August 15th, 2014.

We appreciate your interest in employment at the University of Illinois at Chicago.

The University of Illinois is an Affirmative Action/Equal Opportunity Employer.