Two Positions with IDOT - Chicago and Springfield, IL

The deadline for applicants to submit their names for consideration is 4:30 p.m.
on Thursday, March 14, 2013. Applicants will not be accepted after that time 
and date.
All applicants will receive a position description for the position they are 
applying for. If you have any questions, please contact Halie Zulauf or Karla 
Gathard at 217/782-5594.


Classification: Technical Manager IV Salary Range: $4,915 - $8,975
Position Title: Transit Operating Program Manager - Southern Union Position: Yes No
Position Number: PW414-23-80-601-00-01 IPR#: 36892
Office/Central Bureau/District/Work Address:
Division of Public and Intermodal Transportation/2300 S. Dirksen Parkway, Springfield, IL
Description Of Duties:
This position is responsible for the review, analysis, and program management of public transportation operating assistance grants in the southern portion of the state of Illinois; provides assistance to urban and rural communities with grant related issues, technical assistance, and meeting federal and state program compliance requirements for the southern area of Illinois, and for managing the Rural Transportation Assistance Program (RTAP). In addition, this position assists the Section Chief Transit Operating - Southern in managing day-to-day grant activities associated with state and federal operating assistance programs.

Special Qualifications:
The following criteria is required:
 Valid driver’s license
 Statewide travel with occasional overnight stays
The following criteria is desired:
 Knowledge, skill and mental development equivalent to four years of college preferably with major courses in accounting, finance, business administration, transportation planning or related field, and at least three years of relevant work experience. A Master's degree may substitute for one year's experience, and four years of relevant work experience may substitute for the Bachelor's degree.
 An understanding of financial management and general accounting principles, public transportation operations,
and governmental grant programs
Shift/Remarks:
8:00 am – 4:30 pm / Monday - Friday
PM 1862 (Rev. 04/08/09)PM 1244A (Rev. 08/07)

##

ILLINOIS DEPARTMENT OF TRANSPORTATION
POSITION DESCRIPTION
DATE: December 12, 2011
POSITION: Transit Operating Program
Manager - Southern
APPROVED BY: David Spacek OFFICE/DIVISION: Public & Intermodal Transportation
CODE: PW414-23-80-601-00-01
REPORTS TO: Section Chief Transit Operating -
Southern

Position Purpose
This position is responsible for the review, analysis, and program management of public transportation
operating assistance grants in the southern portion of the state of Illinois. This position provides assistance to both urban and rural communities with various populations with grant related issues, technical assistance, and meeting the federal and state program compliance requirements for the southern area of Illinois and management of the Rural Transportation Assistance Program (RTAP). In addition, this position is responsible for assisting the Section Chief of Transit Operating - Southern in managing the day-to-day grant activities associated with the state and federal operating assistance programs.

Dimensions
Operating Grants Administered (annual): 45-50
Total Grant Funds (annual): In excess of $200 Million

Nature and Scope
This position reports to the Section Chief of Transit Operating - Southern as do three Transit Operating Project Managers. This position has no subordinates. This position is responsible for the effective management and compliance oversight of public transportation operating assistance programs in the southern portion of Illinois, encompassing application review, pre-award, approval and implementation activities. The grant programs involved are intended to benefit both urban and rural transit systems located in Southern Illinois. Since the local officials are typically unfamiliar with the administrative complexities associated with such programs, especially in the rural areas, the incumbent serves
as the program coordinator and primary contact person on behalf of both the federal and state operating
assistance programs with recipient communities. As a program manager, the incumbent will interact and
provide assistance to more than 25 local government and service operators in the implementation and
operation of their public and intermodal transportation systems.

The greatest challenges to this position are to maintain current knowledge of policies/regulations related to the programs, identify and implement changes as new policies and/or programs are developed, maintain current operating assistance needs for rural and urban transit systems, and reconcile eligible cost and requisition issues. Typical problems include providing timely and accurate services to communities applying for grants and ensuring that grantees are in compliance with federal and state program compliance requirements.

The incumbent serves as principal reviewer for assigned applications to ensure that the project is beneficial and economical. S/He ensures reporting requirements are met; requisitions are complete, accurate and justified; and PM 1244A (Rev. 08/07)

accurate grant and accounting records of all grant actions and funds disbursed are maintained. The incumbent is responsible for ensuring program compliance of federal and state operating assistance grants. The incumbent assists the Section Chief in developing operating assistance funding levels in the preparation of the annual operating assistance programs. The incumbent may be called upon to perform special high priority assignments related to division activities.

Problems outside the scope of program guidelines, policies and procedures are discussed with the Section Chief in order to determine a recommended course of action. In instances where new policy or precedent could be set by the incumbent’s actions, consultation with and approval from the supervisor is required. This position is constrained by departmental as well as federal/state rules and regulations.
This position has contact with divisional staff, representatives of the Offices of Planning and Programming, Finance and Administration, Chief Counsel and Office of Communications. Externally the incumbent has contacts with consultant firms, local private/public and intermodal transportation agencies, local/state officials, not-for-profit agency representatives, the Federal Transit Administration, the public and vendors. These tasks often require the incumbent to travel, sometimes overnight, and make presentations to transit officials and providers.

The effectiveness of the position can be measured by the ability of the incumbent to provide proper
management of operating assistance programs by understanding these programs, communicating relevant information to grantees and promptly and accurately processing grant and payment documents.

Principal Accountabilities
1. Remains abreast of federal/state guidelines and requirements to ensure proper administration of
programs.
2. Provides guidance to grantees regarding operating assistance issues and ensures program compliance
with federal and state policies and procedures.
3. Assists the Section Chief with the annual development and maintenance of the northern Illinois
operating assistance program to plan for funding and scheduling of projects.
4. Serves as the state’s contact for operating programs administered in Southern Illinois which includes
formulating positions, responding to inquiries, and providing coordination with other state agencies and
other states.
5. Provides technical services for program participants which may also involve providing liaison services to assist participant efforts to contract for professional services within federal/state requirements.
6. Conducts presentations to county boards, city councils, transit related organizations and special
interest groups regarding policies.
7. Reviews grant applications and payment requisitions for accuracy, program compliance and eligibility.
8. Performs duties in compliance with department safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.