Procurement Officer - Cincinnati, Ohio

Procurement Officer

Job ID: 7787309
Position Title: Procurement Officer
Sector: Nonprofit
Company Name: CMHA
Job Function: Management/Administrative
Location(s): Cincinnati, Ohio, 45214, United States

Posted: March 23, 2011
Entry Level: No
Job Type: Full-Time
Degree Desired: Undergraduate
Level of Experience: Senior/Executive

APPLY FOR THIS JOB
Contact Person: CMHA Human Resources Department
Email Address: hr@cintimha.com

Phone: (513) 721-4580 Ext. 5125
Fax: (513) 977-5606
Apply URL: http://www.cintimha.com

Job Description

SUMMARY: This position is responsible for agency-wide administration of all contracts and procurement activities; ensuring that the agency is in compliance with all pertinent procurement laws, program requirements, and all rules and regulations in securing goods, supplies, services and construction services for CMHA. This position reports directly to the Controller.



ESSENTIAL FUNCTIONS: include, but are not necessarily limited to:

Purchasing:

· Plan, direct and coordinate the activities of personnel engaged in Purchasing for CMHA.

· Prepare and analyze bids.

· Review bids for conformity to contract requirements.

· Work with functional department directors and managers to valuate bids and negotiate contracts.

· Develop and maintain community-based programs promoting CMHA’s Minority Business Enterprise Program.

· Monitor compliance with other programs as necessary.

Contract Management:

· Issue solicitations, process award of contracts, administer contracts and make related determinations and findings. The Contracting Manager may bind the Authority only to the extent of authority specifically provided by the Executive Director.

· Completely responsible for the solicitation process including as necessary the performance of market analysis, compilation of bidder's lists, serving as the point of contact for all contractor questions, and assures that proper funding is available before obligation. Responsible or evaluation of bids, conducting pre-award surveys, and providing overview on selection of teams for proposal evaluation. Review proposals and bids and make decisions relative to "responsibleness" and "responsiveness" of offers. Ensure that contractors receive impartial, fair, and equitable treatment.

· Ensure that all requirements of Federal and State law, Executive Orders, regulations and all other applicable procedures including clearances and approvals have been met.

· Review technical specifications examining the requirements, justifications, logistics, and make necessary adjustments and assignments.

· Monitor performance and compliance of contractors. Take necessary action to evaluate contractors and discipline appropriately. Assure that Contractors' payments are processed properly and timely.

· Develop and maintain working relationship with CMHA departments, HUD office and/or professional and trade organizations for contractual assistance purposes.

· Implement and maintain policy, procedure, bid documents and other related documentation to maintain proper and consistent control of the contracting function.

· Develop and maintain working relationship with CMHA departments, HUD office and/or professional and trade organizations for contractual assistance purposes.

· Perform additional duties as assigned.
Job Requirements

MINIMUM QUALIFICATIONS:

· Bachelor's degree in Contract Administration, Business Administration, Public Administration or related discipline.

· Minimum of five (5) years experience in preparing, reviewing and processing contracts, specifications, and legal documents or notices requiring the knowledge and application of pertinent procurement laws, policies, procedures and contract management.

· Ability to make basic to complex arithmetical computations.

· Demonstrated knowledge of auditing principles and procedures.

· Experience working with vendors.

· Strong verbal and written communication skills.

· Demonstrated proficiency in computerized business applications, including but not limited to Word and Excel.



PREFERRED QUALIFICATIONS:

· Certified Purchasing Manager (C.P.M.) or Certified Public Purchasing Officer

· Familiarity with public housing, HUD regulations.



OTHER: The incumbent must possess and maintain a valid driver's license in state of residence, and maintain an insurable driving record under the terms and conditions of the CMHA auto liability policy. The incumbent may have no more than 4 accumulated points in 3 consecutive years.



Interview Process: All applicants must clearly indicate on application/resume information sufficient to determine whether the applicant meets the minimum qualifications.



Note: As a condition of employment at CMHA, you must agree to and pass a drug screen test, criminal background check, and motor vehicle check.

Equal Opportunity Employer/ Equal Housing Opportunities

APPLY FOR THIS JOB
Contact Person: CMHA Human Resources Department
Email Address: hr@cintimha.com

Phone: (513) 721-4580 Ext. 5125
Fax: (513) 977-5606
Apply URL: http://www.cintimha.com