Policy Coordinator (AVP Business & Finance) - University of Illinois System - Urbana

Who: University of Illinois System Office

What: The University System Office seeks a Policy Coordinator to manage the CFO Policy Office by coordinating activities related to Office of the Vice President and Chief Financial Officer (CFO) processes for establishing, developing, and implementing business and financial policies and procedures in support of overall University of Illinois System (System) and System Offices operations and services, and to ensure their alignment with applicable System and other governmental guidelines and regulations.

Responsibilities:

• Support the CFO Policy Development Process. Under the direction of the supervisor, develop and prepare policies and procedures for administrative review/approval based upon analysis of information provided by functional units (e.g., process mapping, documentation, legal research, peer reviews, and other data) regarding their current and/or anticipated needs
• Manage and lead the CFO Annual Policy Evaluation Process. Coordinate activities related to the review/analysis of existing policies and procedures to identify areas that require policy development/revisions and prepare recommendations for administrative review that serve to improve the overall effectiveness and productivity of CFO and System operations and services
• Coordinate and manage activities related to the development of documentation and protocols to promote uniformity and consistency in implementing CFO policies and procedures including: establishing and overseeing policy database and repository - establishing and overseeing record retention and document revision control functions - and documenting processes and protocols for the policies and procedures functions.
• Collaborate with other CFO officials/staff (e.g., university administrators, subject matters experts (SMEs), web designers, web developers, forms specialists, business analysts, training managers, communications specialists, and other persons) whose assigned areas of responsibility include supporting and facilitating functions related to the development and implementation of CFO policies and procedures.
• Serve as a liaison to university and departmental officials/staff and other internal/external constituencies to effectively address/resolve issues related to CFO business and financial policies and procedures, and ensure that questions and concerns receive appropriate, accurate, and timely responses.
• Lead methodology discussions, and recommend changes, related to policy development standards and best practices, to adjust to changing organizational and customer needs
• Pilot new concepts in policy development standards and best practices to adjust to organizational and customer needs.
• Act as first responder to all customer questions and comments about CFO policies and procedures, refers questions/comments to SMEs when such expertise is needed - ensures that all customers receive a personal, accurate, and understandable response.
• Represent the CFO policies and procedures function as a member of project teams, committees, and other departmental work groups.
• Act as primary CFO and System trainer/instructor for classes/training sessions and content related business and financial policies and procedures.
• Train others in same or similar roles.
• May assist with capacity planning.

Qualifications:

Required:

1. Bachelor's degree in business administration, management or a field related to position.
2. Two (2) years of professional-level accounting, managerial and/or business experience, including one year at an administrative level.

 Preferred:

1. Graduate-level coursework of at least four (4) credit hours in public policy development
2. Two years of professional level experience developing/implementing business and financial policies and procedures acquired in a business or academic environment.
3. Experience as a documentation specialist.
4. Experience with web design, instructional design, and communications.
5. Experience acquired working in a higher education institution, preferably the University of Illinois.
6. Experience with project management.
7. Experience with legal, academic, and other types of research.

• Managerial skills to facilitate and support administrative functions that align with organizational objectives and goals.
• Ability to interpret complex, detailed information presented by SMEs regarding business and financial policies / procedures and to develop related documentation produced in a user-friendly format that is instructional and understandable.
• Strong analytical skills to review and assess current organizational policies/procedures and determine their overall effectiveness toward achieving organizational success.
• Demonstrated teamwork skills that yield proven results in addressing/resolving issues through collaborative efforts.
• Excellent verbal and written communications skills.
• Demonstrated technical writing skills.
• Strong interpersonal skills to develop and maintain effective working relationships.
• Ability to exercise good judgment and discretion.
• Excellent organizational and multi-tasking skills.
• Proficiency with Microsoft computer programs (including Word, Excel, Access, Outlook, and Internet Explorer).

Apply here by February 18, 2021.

Supplier Diversity Coordinator – U of I (Urbana)

Who: The University of Illinois - Office of Business and Financial Services

What: A Supplier Diversity Coordinator to support the development, implementation, and coordinate aspects of the Supplier Diversity Program alongside of the Director of Procurement Diversity within the Office of Business and Financial Services to achieve the University's mission and vision for supplier diversity in procurement activities. Additional responsibilities include:

Assistant Professor for UIUC

Data Analyst for University of Illinois, Urbana IL - Deadline 10/10

University of Illinois
Office of Business & Financial Services
Strategic Procurement
Data Analyst
Urbana Campus


The University of Illinois seeks a Data Analyst to analyze existing information sources and produce reports to assist the decision making of OBFS operational units to improve efficiency, reduce costs, and grow customer satisfaction. The Data Analyst needs to be familiar with data query tools, statistical analysis, and data presentation tools. Additional responsibilities include:

1. Develop reports for executive management, regulatory agencies, audit firms, FOIA requests and compliance assurance; on both a recurring and as-needed basis.

2.  Assimilate, aggregate and query financial data to provide recommendations based on statistical analysis.

3.  Develop and maintain a University financial systems data dictionary.

4.  Monitor data integrity of financial systems and notify appropriate personnel of data impairments.

5.  Assist with financial procurement-related data analysis, including:


     A. analyzing sourcing trends for generating new revenue streams,

     B. conduct market trend research and benchmarking analysis,

     C. support Request-For-Proposal bid teams with pricing analysis and evaluation,

     D. analyze vendor performance including price and discount verifications,

     E. analyze data to determine potential risk exposure,

     F. spend categorization & management,

     G. operational performance measurement.

6.  Assess adequacy of existing data for reporting requests.

7.  Develop solutions for automating complex repeatable queries that normalize and cleanse data.

8.  Assist customers with troubleshooting technical issues, conducting queries and retrieving data from various systems.

9.  Work with other OBFS and university-wide units responsible for systems management to obtain, understand, and interface financial data.

10.  Serve on University, campus, and departmental committees/teams as required.

11.  Research industry best practices in data mining and financial regulatory data requirements.

Candidates must possess a bachelor's degree in statistics, information systems, business administration or a related field with two years of professional experience in financial reporting, data analysis, information technology, statistical analysis, or business administration.  Other requirements include:  experience in SAS programming language; knowledge and experience with one or more of the following technical data query and reporting tools: including but not limited to: Oracle PL/SQL, Microsoft Access, Microsoft Excel, Microsoft SharePoint, Quest Toad, and SAP Business Objects; knowledge and experience with statistical analysis techniques; ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, and government regulations; ability to write complex financial reports, business correspondence, and procedure documents; ability to effectively present information and respond to questions from groups of colleagues, vendors, management, and auditors; ability to work independently or as part of the team to meet goals and objectives of each project; strong interpersonal skills that reflect courtesy, diplomacy, and a collaborative approach to develop and maintain effective work relationships; ability to work independently and exercise good judgment and discretion in the performance of all work assignments; ability to multi-task and prioritize work accordingly to meet deadlines while staying on task with daily assignments; excellent verbal and written communication skills to effectively interact with University and departmental officials/staff.

Preferred qualifications include: knowledge on Ellucian Banner Finance ERP system; knowledge on Jaggaer eProcurement software; knowledge on University of Illinois EDW data warehouse; functional knowledge of procurement and contract management procedures; familiarity with Illinois Procurement Code; experience in public sector, within, or in support of a financial operation; NIGP Certified Public Procurement Buyer (CPPB) certification.

This is a full-time, 12-month Academic Professional position. For full consideration, candidates must apply and submit a letter of application, resume, and names/addresses/phone numbers of three professional references by October 10, 2017 athttps://uajobs.hr.uillinois.edu/.

The University of Illinois conducts background checks on all job candidates upon acceptance of a contingent offer of employment.   Background checks will be performed in compliance with the Fair Credit Reporting Act.


HR Service Center
449 Henry Administration Building, MC 341
506 South Wright Street
Urbana, IL  61801
(217) 333-2600


The University of Illinois is an affirmative action/equal opportunity employer dedicated to building a community of excellence, equity and diversity. The System Offices welcome applications from women, underrepresented minorities, individuals with disabilities, protected veterans, sexual minority groups and other candidates who will lead and contribute to the diversification and enrichment of ideas and perspectives.

Geographic Information Systems (GIS) Specialist, UIUC Illinois - Deadline 10/5

GEOGRAPHIC INFORMATION SYSTEMS (GIS) SPECIALIST

Dates: 07 Sep – 05 Oct, 2017

Geographic Information Systems (GIS) Specialist
FACILITIES & SERVICES
UNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN

The Engineering & Construction Services Facilities Information Resources Unit at the University of Illinois at Urbana-Champaign seeks a GIS Specialist to help lead the expansion of Facilities Information Resources geographic information systems products and services. Facilities Information Resources (FIR) maintains documentation and information systems related to campus infrastructure, and offers value-added custom services to enhance campus preparedness, awareness, knowledge and efficiency. The department is comprised of three units: GIS, Records, and Space Inventory.

Under the general supervision of the Facilities Information Management Coordinator this position is responsible for managing the day-to-day operations and assisting with the development of GIS in Facilities and Services. The GIS Specialist is also responsible for production work involving maintenance of our GIS ArcSDE database, creation of GIS products and services and GPS data collection. In addition, the Geographic Information Systems (GIS) Specialist will provide expertise, knowledge and a high degree of technical skill related to the field of geographic information science. The GIS Specialist will be responsible for developing strategies to help manage and maintain Facilities Information Resources GIS data, coordinate cross-unit initiatives to standardize access controls, implement standards and procedures for maintaining GIS data and collaborate closely with staff across multiple Facilities & Services units including University personnel.

Duties and responsibilities include:

• Work closely with Energy Services, Utility Distribution Staff managing, documenting and maintaining the University’s utility distribution systems GIS data.
• Assist with the development of client ESRI ArcGIS web applications and services.
• Assist with the development, implementation and maintenance of GIS applications built with ArcGIS extensions and ArcGIS Server.
• Utilize ESRI's suite of ArcGIS software applications with relational databases including MS Access and SQL Server.
• Manage and maintain Facilities Information Resource GIS ArcSDE Database.
• Assist with coordinating cross-unit initiatives to standardize controls and access to GIS related resources.
• Develop custom maps for Facilities Information Resource’s, F&S and campus customers.
• Use Global Positioning System (GPS) equipment to collect data.
• Conduct fieldwork to verify facility management information.
• Supervise student staff, prioritize work.
• Train staff on use of GIS applications.
• Assume appropriate related additional duties to further the mission of the unit.

Minimum Education Requirements:
Bachelor’s degree required in Geographic Information Science (GIS), Computer Science, or other related field.

Minimum Required Work Experience:
0-2 years of experience working with Geographic Information Systems.
0-2 years of experience working with ESRI ArcGIS Desktop and ArcSDE

Additional Preferred Education and Work Experience:
Master’s degree preferred
2-5 years of experience working with Geographic Information Systems.
2-5 years of experience working with ESRI ArcGIS Desktop and ArcSDE
AutoCAD or AutoCAD Map 3D Experience
Knowledge and understanding of basic geography information systems management functions.
ArcGIS Server including programming with one or more of the following: ASP.NET, Java, JavaScript, HTML, web scripting or SQL
Working knowledge of Microsoft office suite Excel, Access, Word and PowerPoint.
Excellent organization skills; ability to prioritize workload, work independently with minimum supervision, and take initiative.
Basic computer skills and the ability to learn new software and computer systems.
Experience working across multiple organizational levels.
Basic understanding of large scale utility distribution systems
Strong customer service values and skills.
Creative problem solving skills.

This is a full-time, benefits eligible Academic Professional Position. Anticipated start date is as soon as possible following the closing date. Salary is commensurate with qualifications.

Application Procedures: For full consideration, please create your candidate profile at http://jobs.illinois.edu and upload your cover letter, resume, a copy of your undergraduate college transcripts, and the names/contact information for three professional references by October 5, 2017. Applicants may be interviewed before October 5, 2017; however no hiring decision will be made until after that date. For further information regarding application procedures, contact Nicole McCurry at nmccurry@illinois.edu.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO. To learn more about the University’s commitment to diversity, please visit http://www.inclusiveillinois.illinois.edu.

Geographic Information Systems (GIS) Specialist PDF

Healthcare Auditor - University of Illinois, Chicago IL

Title:

Healthcare Auditor - UIC

Job Category:

Academic Professional

Location:

Chicago

Description:

University of Illinois

University Audits

Audits UIC

Healthcare Auditor

Chicago Campus

The University of Illinois seeks a Healthcare Auditor to provide healthcare related and clinical expertise and guidance in performing complex healthcare and clinical audits and oversee functions performed by professional audit staff. This position also assists Chicago, Springfield, and Urbana­ Champaign campus staff by providing healthcare audit expertise. Additional responsibilities include:

Duties:

1. Perform specialized financial, compliance, operational, information technology, and investigative audits in various operational areas of the University healthcare and clinical business activities. Work may be sensitive, unusual, and have no precedence. Projects may occur concurrently. Work is primarily based in Chicago and may occur in other locations within Illinois. Work may be performed independently or as part of a team or task force.

2. Conduct all phases of the audit including planning and research, risk assessment, fieldwork, report development, wrap-up, and follow-up.

3. Identify and effectively communicate suggestions and recommendations on improving controls, gaining efficiencies, and strengthening compliance with laws and regulations.

4. Identify recommendations in audits at a unit, process, or University-wide level.

5. Conduct meetings with operational and financial employees at all levels of the University organization. Meetings should promote effective gathering of information and assessing the business, environment, and controls while at the same time providing benefit to the auditee.

6. Consult with University senior management, faculty, and staff on processes, policies, and good business practices on an ad hoc basis.

7. Participate on project teams for business system re-engineering, evaluation of process flows, and financial reviews to provide internal control advice and counsel.

8. Participate in self-evaluation processes and continuous improvement projects within the Office of University Audits.

9. Assist in training new audit staff on organization, processes, policies, systems, and audit techniques.

10. Assist in development and delivery of training on internal controls to University employees.

11. Assist Chicago, Springfield, and Urbana-Champaign audit staff in the performance of their assignments.

12. Actively stay current in Federal, State, and local rules and regulations as they relate to the healthcare enterprise. Communicate near-term risks to audit management, University faculty and staff, external parties, (as directed by University Counsel), and/or University Related Organizations, such as Wolcott, Wood, & Taylor.

13. Perform other duties appropriate for a Healthcare Auditor.

Qualifications:

Candidates must possess a bachelor’s degree in a business discipline, nursing, public health, public administration, or other related field with three years of Healthcare operations, Healthcare auditing, Healthcare compliance, and/or public accounting or internal audit experience.  Additional requirements include:

Knowledge of auditing principles and practices and standards of the Institute of Internal Auditors, American Institute of Certified Public Accountants, and the State Fiscal Control and Internal Auditing Act; ability to learn federal, state, and university laws, rules, and/or regulations related to internal audit procedures; demonstrated ability in written and verbal communications skills; analytical ability using large data sources and electronic data mining tools; ability to work independently or in a team environment and on own initiative; ability to schedule own audit projects and coordinate travel requirements to meet annual audit plan objectives; expertise that allows complex audit activities to be independently performed while receiving guidance from an off-site Audit Director; ability to work with all levels of University System Offices to achieve the appropriate focus on both departmental and enterprise-wide issues and achieve the defined goals and objectives of the assignment; ability to multi-task and prioritize work assignments to produce accurate, detail-oriented work while meeting stringent deadlines; strong computer skills including the ability to effectively use software packages such as Microsoft Word, Excel, Outlook, and Internet Explorer; and excellent problem identification and solution skills to address difficult, complex issues.

Preferred qualifications include: Master's degree in Public Health, Public Administration, Business Administration, Nursing, or other pertinent field. Certified Internal Auditor, Certified Information Systems Auditor, Certified Public Accountant, Registered Nurse, or RHIA.

This is a full-time, 12-month Academic Professional position. For full consideration, candidates must apply and submit a letter of application, resume, and names/addresses/phone numbers of three professional references by September 6, 2017 at https://uajobs.hr.uillinois.edu/.

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer.  Background checks will be performed in compliance with the Fair Credit Reporting Act.

 HR Services

809 S. Marshfield Ave

MC 078

Chicago, IL 60612

(312) 996-5130

The University of Illinois is an affirmative action/equal opportunity employer dedicated to building a community of excellence, equity and diversity. University Administration welcomes applications from women, underrepresented minorities, individuals with disabilities, protected veterans, sexual minority groups and other candidates who will lead and contribute to the diversification and enrichment of ideas and perspectives.

Close Date:

09/06/2017

https://uajobs.hr.uillinois.edu/employment/job-board/details?jobID=69060&job=healthcare-auditor-uic

Associate Vice President for Economic Development, Urbana IL - August 28th Deadline

Title:

Associate Vice President for Economic Development and Innovation (Internal)

Job Category:

Academic Professional

Description:

University of Illinois

Vice President for Economic Development and Innovation

Associate Vice President for Economic Development & Innovation

(Internal Search)

Urbana Campus

The University of Illinois seeks an Associate Vice President for Economic Development & Innovation to provide a very visible and dynamic leadership role for supporting economic development innovation activities that involve stakeholders throughout the University System and across Illinois, the nation, and the world.  This individual will provide an essential link between corporate, government, university, and community stakeholders and assist the Vice President for Economic Development and Innovation (VPEDI) in fulfilling the University’s missions regarding research and its translation into products and services that stimulate the economic growth – particularly in the state of Illinois.   Additional responsibilities include:

Duties:

1. Provide leadership in creating public - private partnerships and enhance connections among internal and external university stakeholders to foster innovation and technology commercialization.

2. Lead efforts to establish and maintain relationships with corporate, government, university, and community partners to promote the University’s economic development mission.

3. Lead regional economic development opportunities to facilitate statewide engagement and drive efforts to promote economic growth throughout Illinois, the nation, and worldwide.

4. Direct efforts to strengthen the University’s innovation pipeline and economic development activities with a particular focus on the University of Illinois at Chicago. 

5. Work with university and external stakeholders to advance initiatives led by University System President and/or VP for Economic Development and Innovation.  

6. Partner with VPEDI and other stakeholders to develop and implement the University System’s strategic plan for economic development and innovation.

7 Conduct research and development activities under the direction and guidance of Argonne under its Prime Contract.

8. Other duties appropriate for an Associate Vice President.

Qualifications:

Candidate must possess a Master’s or doctoral degree in science, engineering, or other research-related field with five to ten years of experience in related field.  Other requirements include: current University of Illinois employee; demonstrated leadership in commercializing intellectual property and execution of large technology-based initiatives; senior management experience, either in academic, government, or private sector, is desirable; demonstrated strong communication skills and the ability to provide leadership in the development and implementation of policy and management directives; excellent problem solving skills to address difficult, complex issues; strong interpersonal skills that reflect courtesy, diplomacy, and a collaborative approach to develop and maintain effective work relationships.  Preferred qualifications include: Professional degree such as MBA, JD, or MPP

This is a full-time, 12-month Academic Professional position. For full consideration, candidates must apply and submit a letter of application, resume, and names/addresses/phone numbers of three professional references by August 28, 2017 at https://uajobs.hr.uillinois.edu/.

The University of Illinois conducts background checks on all job candidates upon acceptance of a contingent offer of employment.   Background checks will be performed in compliance with the Fair Credit Reporting Act.

HR Service Center

449 Henry Administration Building, MC 341

506 South Wright Street

Urbana, IL  61801

(217) 333-2600

The University of Illinois is an affirmative action/equal opportunity employer dedicated to building a community of excellence, equity and diversity. The System Offices welcome applications from women, underrepresented minorities, individuals with disabilities, protected veterans, sexual minority groups and other candidates who will lead and contribute to the diversification and enrichment of ideas and perspectives.

Close Date:

08/28/2017

Federal Awards Coordinator, UIUC - Urbana, IL

UIUC: Federal Awards Coordinator

8/15/2014

The University of Illinois seeks a Federal Awards Coordinator to serve as the Subject Matter Expert in the Federal Awards Section to ensure compliance and support the core mission, initiatives and operations of Grants and Contracts departments. Additional responsibilities include:

Duties/Responsibilities

1. Create, modify, run, utilize and maintain numerous spreadsheets and databases in support of sponsored research award administration. Responsible for data retrieval and analysis.
2. Assist in the development and implementation of policies, procedures and objectives related to sponsored research administration. Continually monitor policies to maintain compliance with state and federal regulations.
3. Serve as a post award Subject Matter Expert related to sponsored projects. Provide advice and expertise to unit staff, campus and university units.
4. Lead in conflict resolution of award issues. Use independent judgment to facilitate activity with all parties concerned.
5. Analyze processes and seek to improve operations and customer service.
6. Perform expenditure review for allowability, allocability, correctness and reasonableness based upon detailed review of transactions and governing sponsor policies and procedures.
7. Act as liaison to sponsors, campus and university units and assist with outreach initiatives and promotion of Unit’s objectives.
8. Coordinate award invoicing/cash collection activity using external secure sponsoring agency web-based systems.
9. Coordinate all cost share commitments contained in the award documents including: enter appropriate information into cost share database; collaborate with departments to ensure the commitments are being fulfilled; prepare cost share reports for sponsors; review and validate for accuracy; submit to the University’s Division of Management Information for inclusion in the Activity Reporting System; submit to UIUC Office of Government Costing for use in preparation of F&A Study. Requires a thorough knowledge of all types of cost share and proper tracking processes.

Education and Requirements

Requirements: A bachelor’s degree with a concentration in Accountancy, Business Administration and/or Finance and three to five years in a position requiring utilization of financial and administrative skills in a complex business, academic, or government environment (preferably at an institution of higher learning) is required.

Other requirements include: Highly developed communication skills and ability to work in an integrated team; excellent computer skills using Microsoft Office suite (e.g. Word, Excel, PowerPoint, Outlook, Access) especially strong knowledge, experience and understanding of database programs; strong interpersonal skills that reflect courtesy, diplomacy, and a collaborative approach to develop and maintain effective work relationships; ability to be self-motivated, work independently and to exercise good judgment and discretion in the performance of all work assignments; ability to multi-task and prioritize work accordingly to meet deadlines while staying on task with daily assignments; strong communication, organizational, analytical and problem solving skills and ability to travel if needed.

Preferred: Solid understanding of sponsored project award administration; knowledge and understanding of related federal regulations and policies for the conduct of sponsored programs; familiar with state of Illinois regulations, policies and procedures for the conduct of sponsored programs. Knowledge and respect of policies and procedures outlined for the University of Illinois, OBFS, and department. Knowledge of federal and state of Illinois policies and procedures for the conduct of sponsored programs; and knowledge of the University of Illinois is desired. Knowledge of external sponsoring agency award systems is also preferred.

Applications

This is a full-time, 12-month Academic Professional position. For full consideration, candidates must apply and submit a letter of application, resume, and names/addresses/phone numbers of three professional references by September 8, 2014, to https://uajobs.hr.uillinois.edu/

For job posting: http://apps.obfs.uillinois.edu/news/dsp_news.cfm?TS=20140815153212617

.

Employee Relations and Human Resources 271 Henry Administration Building, MC 341 506 South Wright Street Urbana, IL 61801 (217) 333-2600

The University of Illinois is an affirmative action/equal opportunity employer dedicated to building a community of excellence, equity and diversity. University Administration welcomes applications from women, underrepresented minorities, persons with disabilities, sexual minority groups and other candidates who will lead and contribute to the diversification and enrichment of ideas and perspectives.