The Business/Administrative Associate works in the Dean’s Office of the College of Liberal Arts and Sciences and is responsible for the planning, marketing and execution of all College-level special events, many of which involve a guest list or audience of high-level donor constituency and UIC leadership. The person in this position conceptualizes, plans and executes events independently. This includes identifying and negotiating with vendors and maintaining budgetary oversight of event costs. He /she identifies the target audience for all events and develops an outreach plan as appropriate. The person in this position is responsible for designing and disseminating event information to the target audience and for communicating with the relevant offices and important stakeholders on campus. In addition, he/she is responsible for the coordination of College–level faculty searches. This includes scheduling campus visits, arranging lodging, meetings, receptions, etc. The person in this position will act as liaison between the search candidate, the search committee, and the Dean’s Office.
The ideal candidate for this position will be familiar with the organizational structure of a university and previous experience in event management is essential. He / she must be able to work on multiple projects simultaneously while having exceptional organizational skills with the ability to attend to details.
Job Responsibilities
· Conceptualize, plan and execute events independently with minimal supervision
· Identify target audience for all events by conducting independent research and working closely with faculty member or other event stakeholders
· Develop outreach plan for each event
· Identify and evaluate vendors and venues (catering companies, photographers, venues, lodging, transportation, printer)
· Develop and present event budget, maintain budget oversight to make certain events goals are achieved within budget restrictions
· Oversee and train graduate and undergraduate student employees assisting with events and searches
Minimum Acceptable Qualifications
1. Bachelor's degree in business administration, management or a field related to the position
2. Two years of professional level accounting, managerial and/or business experience, one year of which was at an administrative level
3. Event management/coordination
For fullest consideration, please complete an online application on the University of Illinois at Chicago, Human Resources website, https://jobs.uic.edu
Please reference Job Code CA8395 and the position title in the cover letter and email. In addition, official sealed transcripts showing any and all degree(s) must be received and can be sent directly to:
University of Illinois at Chicago
Recruitment and Staffing
Human Resources Building Room 109
715 S. Wood Street M/C 862
Chicago IL 60612
Attn: CA8395/RJ