Senior Project Engineer (and other opportunities) - Illinois Tollway

Who: Illinois Tollway

What: This position is responsible for project management and/or support from inception to completion (e.g. planning, feasibility, design, land acquisition, construction, etc), including but not limited to:

• New transportation corridors 
• Widening and/or rehabilitation of existing Tollway facilities 
• Review of new access studies to the Tollway system 
• Plaza and Oasis improvements 
• Maintenance and other facility related projects 
• Developing and directing design and/or construction requirements 
• Establishing construction schedules 
• Soliciting and providing input during all project phases 
• Providing contract and project status updates/reports 
• Obtaining public input and responding appropriately 
• Tollway liaison between the consultant and/or other entities, including other Departments and Divisions. 

Accounts Payable Representative - Downers Grove, IL - Deadline 9/13

Job Title:	Accounts Payable Representative
Opening Date/Time:	Wed. 08/30/17 12:00 AM Central Time
Closing Date/Time:	Wed. 09/13/17 11:59 PM Central Time
Salary:	$13.91 - $17.98 Hourly
Job Type:	Office/Clerical
Location:	Central Administration 2700 Ogden Avenue Downers Grove, Illinois
Department:	Finance

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Description  Benefits  Supplemental Questions
Review, analyze and process payments generated by Purchasing and Engineering, as well as telephone and utility payments.
Examples Of Essential Duties:
The position of the Accounts Payable Representative that handles payments for Maintenance and Operation Fund 01 reports directly to the Assistant Supervisor - Accounts Payable and has no subordinates. The position of the Accounts Payable Representative that handles payments for Design and Construction – all other funds – reports to the Disbursement Control Supervisor and has no subordinates. The incumbent is responsible for reviewing, analyzing and processing payments generated by the Purchasing and/or Engineering Departments. The incumbent needs to ensure all required documentation, including approvals, is received and balanced prior to processing of payment. The incumbent must perform in-depth, insightful review of payroll and direct expenses on design and inspection invoices to ensure accuracy and proper documentation. The incumbent must possess the expertise to utilize, maintain and troubleshoot Excel spreadsheets to accomplish the responsibilities of the position. Incumbent may confer with other departments within the Authority for clarification on invoices. Regular follow-up is necessary to resolve problems so payments can be processed on a timely basis. In addition to basic mathematical and documentation review, it is required that the incumbent use proper judgment to determine the legitimacy of items requested for reimbursement that may not be spelled out in the agreement. Incumbent must also ensure the clarity of information entered in the system to ensure proper processing of the invoice in Springfield. If there are any questions to the type or purpose of merchandise/service being provided it is to be resolved before data entry is made. Incumbent must be familiar with the concept of General Ledger Expense account numbers and with terminology associated with order processing. The Accounts Payable Representative is responsible for issuing all checks from the locally held accounts. All payments must be verified for proper approvals, back up documention, and account numbers. IPass refund checks and violation refund checks are issued from uploads into the current system. All checks issued through the Revolving Accounts must be reimbursed by the Comptroller by entering information into the current payment system. Additional responsibilities may include regular review of unpaid invoices to resolve missing paperwork, process travel vouchers for payment, regular review of vendor files, monthly review of vendor statements and subsequent follow-up to determine and correct errors. The Accounts Payable Representative distributes daily reports and mail, prepares pay-orders for approval by the Controller or Chief Financial Officer, and ensures that daily payment releases are prepared and sent to Springfield on a timely basis. Incumbent also may coordinate preparing files to be sent to CIS (Central Information System). Incumbent is also responsible for resolving payment issues with the vendor, when necessary, by telephone, fax, and/or e-mail.
Typical Qualifications:
High school diploma or GED equivalent is required. Some college level accounting courses are preferred. A minimum of two years accounts payable experience is required.  Incumbent must possess excellent written and oral skills, organizational skills, be detail-minded, have an aptitude for figures and take initiative. Computer experience with Windows and Excel experience is required. An understanding of the Authority's payment process is helpful.
Supplemental Information:
1. Efficient, accurate review and processing of invoices and pay requests to expedite payment to vendors. 2. Monitors expenses on construction and design projects by maintaining detailed and effective log sheets and spreadsheets for all costs incurred. 3. Provides informative accurate reports to keep management abreast of project progress and payment flow via payment tracking in spreadsheets for certain vendors. 4. Obtains complete supporting documentation by maintaining excellent rapport with internal and external contacts. 5. Process invoice transmissions to the State Comptroller's Office for audit and issuance of payment 6. Work closely with the State Comptroller's Office to rectify and/or clarify any issues so that payments may be issued 7. Other duties and responsibilities as assigned.

Link to Apply:

http://agency.governmentjobs.com/illinoistollway/default.cfm?action=viewJob&jobID=1830465&hit_count=yes&headerFooter=1&promo=0&transfer=0&WDDXJobSearchParams=%3CwddxPacket%20version%3D%271%2E0%27%3E%3Cheader%2F%3E%3Cdata%3E%3Cstruct%3E%3Cvar%20name%3D%27TRANSFER%27%3E%3Cstring%3E0%3C%2Fstring%3E%3C%2Fvar%3E%3Cvar%20name%3D%27CATEGORYID%27%3E%3Cstring%3E%3C%2Fstring%3E%3C%2Fvar%3E%3Cvar%20name%3D%27FIND_KEYWORD%27%3E%3Cstring%3E%3C%2Fstring%3E%3C%2Fvar%3E%3Cvar%20name%3D%27PROMOTIONALJOBS%27%3E%3Cstring%3E0%3C%2Fstring%3E%3C%2Fvar%3E%3C%2Fstruct%3E%3C%2Fdata%3E%3C%2FwddxPacket%3E

Quality Auditor - Illinois State Toll Highway Authority - Downer's Grove, IL

Quality Auditor
Illinois State Toll Highway Authority

Downer's Grove, IL
SALARY: $63,000.00 - $68,000.00 Annually
CLOSING DATE: 04/18/16 11:59 PM

The Tollway Engineering Department is ISO Certified. As a part of this certification, the Engineering Department conducts audits to ensure that the processes and procedures are followed. This position's key responsibility is to audit implementation of the Engineering Departments policies, procedures and guidelines used to execute their capital improvement programs. This position is involved in the systematic and independent auditing of processes controlling all aspects of program management, project development, procurement and implementation in order to identify continuous improvement opportunities.

EXAMPLES OF ESSENTIAL DUTIES:
The Quality Auditor reports directly to the Quality Manager who reports to the Deputy Chief of Program Implementation, who is a direct report to the Chief Engineer. The Quality Auditor will work in close coordination with the Engineering Department's Assistant Project Managers, Project Managers, Senior Project Engineers/Managers, and the Executive Engineers/Managers; the Quality Manager; the other Deputy Chiefs of Engineering; the General Manager of Engineering; as well as the the General Engineering Consultant and the Program Management Office's staffs.

The Quality Auditor's main responsibility is to prepare for, schedule, conduct and document audits on the performance by pertinent Tollway Departments, consultants and contractors of the Engineering Department's policies, procedures, guidelines and other processes through the planning and implementation of their Capital Programs.

The work includes:

• Planning, coordinating audits, and creating checklists based on contractual and procedural requirements.
• Collecting objective evidence to verify compliance with the contract and procedural requirements.
• Documenting observations, non-compliances, corrective/preventive actions and opportunities for improvement.
• Coordination with counterpart(s) regarding audit findings.
• Working with Quality team to develop recommendations related to process, procedures, roles and responsibilities that increase efficiency and effectiveness.
• Analyzing and summarizing verification program data, organizing it, and presenting it in a format that is useful to project stakeholders.
• Assisting in developing training materials and in the training and educating of the team.
• Attending meetings and briefings; providing other advice and assistance.

The Illinois Tollway's Engineering Department has numerous processes used to plan, monitor, and report on the progress of the design and construction projects that comprise the Capital Programs. The incumbent must be familiar with the typical life cycle of engineering and construction projects, the industry standards and Tollway specific processes used to manage the projects, quality auditing principles and the pertinent Tollway and Illinois Department of Transportation specifications.

TYPICAL QUALIFICATIONS:
A Bachelor's degree with a major in Engineering, Construction Management or Business Administration is required. A minimum of 2 years experience in quality or construction related activities is required. Excellent oral and written communications, interpersonal and organization skills are required. Ability to compile, analyze and synthesize data, summarize information, and create clear, concise, relevant and professional reports is required. Strong computer skills including the ability to use Microsoft Word, Excel and Access for data analysis are required.Working knowledge of design and construction project management is desired.

Must be comfortable working in both an office and field setting.

Must be able to handle potentially confrontational situations.

SUPPLEMENTAL INFORMATION:
1. Develop an understanding of the existing engineering processes, policies and procedures.
2. Develop an understanding of all participants and their various roles and responsibilities within the engineering processes, policies and procedures.
3. Develop a list of processes to be audited and an audit schedule. Schedule all necessary quality audits with the auditees.
4. Prepare audit checklists to be used in the execution of the quality audits.
5. Conduct quality audits.
6. Prepare audit reports on all audits conducted.
7. Responsible to track and report on audit findings to senior Engineering Department management.
8. Responsible to identify corrective/preventive action(s) of design or construction process
9. Responsible to identify opportunities for improvement of design or construction process
10. Recommend any improvements or changes to the engineering processes, policies and procedures based on the results from the quality audits.
11. Responsible to identify, track and closeout non-conformances.
12. Responsible to develop monthly written report summarizing the status of compliance.
13. Other related duties as assigned.

Job posting and links to application at: https://www.governmentjobs.com/jobs/1074688/quality-auditor/agency/illinoistollway/apply or http://www.Illinoistollway.com

2700 Ogden Avenue
Downers Grove, IL 60515
630-241-6800 x2333

Traffic Permit Technician, Illinois Tollway - Downers Grove, IL

     Traffic Permit Technician ($12.29 / Hour)

o   High School diploma or GED equivalent is required.

o   Ability to type 40 words per minute is required.

o   Working knowledge of Microsoft Word, Excel and Outlook is required.

o   Excellent written and oral communications skills are required.

o   Ability to work with the public in a professional manner.

o   Excellent interpersonal and communication skills are required.

Click here to apply.

Employee Benefits Specialist, Illinois Tollway - Downers Grove, IL

 Employee Benefits Specialist ($13.97/Hour)

o   Associate degree in Human Resources, Employee Benefits or related field or equivalent work experience of three (3) plus years in Employee Benefits with knowledge of insurance, COBRA, retirement, disability, etc. required. 

o   Good interpersonal, organizational customer service and follow-up skills, with attention to detail and accuracy is required.

o   Proficiency in Microsoft Office including Excel, Outlook and Word is required.

o   Familiarity with Family Medical Leave Act (FMLA) and Health Insurance Portability and Accountability Act (HIPAA) is desired.

o   Experience working with HRIS systems is desired.

Click here to apply.

Human Resource (HR) Placement Specialist, Illinois Tollway - Downers Grove, IL

·       Human Resource (HR) Placement Specialist ($16.67/Hour)

o   Resumes are required and must be submitted with the application.

o   A high school diploma or GED equivalent is required; some college courses in Human Resources or a related field are desired.

o   Three (3) years of Human Resources experience is preferred.

o   Excellent aptitude for detail and accuracy in the inputting of data required.

o   Must have the ability to work under tight time constraints. Strong written and oral communication, organizational skills and computer experience are required.

o   Must have the ability to problem solve.

o   Excellent knowledge of Microsoft applications including Excel, Outlook and Word is required.

o   Knowledge of centralized HRIS (Human Resource Information System) desired.

o   Thorough understanding of Policy and Procedure Manuals and collective bargaining agreements in order to answer questions is highly desired.

o   Must be detail oriented, highly self- motivated, responsible professional individual and possess excellent interpersonal skills.

o   Must maintain extreme confidentiality at all times.

The completed Illinois Tollway Employment Application is due September 8^th, 2014 and can be emailed toJobs@getipass.com, or mailed or hand-delivered to Human Resources, 2700 Ogden Avenue, Downers Grove, IL 60515. 

Please see the attached job posting for more information, including additional job requirements and preferences.  More information can be found atwww.illinoistollway.com. 

Questions should be directed to Human Resources at(630) 241-6800 ext. 2333.

Disbursement Control Supervisor, Illinois Tollway - Downers Grove, IL

• Disbursement Control Supervisor ($55,000.00 - $65,000.00/Year)
  • Resumes are required and must be submitted with the application.
  • The incumbent should possess either an Associate’s Degree with a strong background in Accounting and/or Business Management or five (5) years accounts payable experience.
  • Five (5) years previous supervisory experience is required.
  • The incumbent must possess excellent communication skills: written, oral, and interpersonal.
  • Computer experience in Microsoft Office (Excel, Word, and Outlook) is required.
  • Knowledge of various accounting software programs and the Tollway’s systems’ are helpful.

The completed Illinois Tollway Employment Application is due September 8^th, 2014 and can be emailed toJobs@getipass.com, or mailed or hand-delivered to Human Resources, 2700 Ogden Avenue, Downers Grove, IL 60515. 

Please see the attached job posting for more information, including additional job requirements and preferences.  More information can be found atwww.illinoistollway.com. 

Questions should be directed to Human Resources at(630) 241-6800 ext. 2333. 

Engineering Budget and Procurement Manager, Illinois Tollway - Downers Grove, IL

·      Engineering Budget and Procurement Manager ($95,000.00 – $105,000.00/Year)

o   Resumes are required and must be submitted with the application.

o   High School Degree is a minimum requirement.

o   Associates or Bachelor’s Degree in Business is desired.

o   Ten (10) years progressively responsible experience in budget and procurement management can substitute for this requirement.

o   Extensive knowledge of reporting and cost Analysis utilizing spread sheets and word processing.

o   The incumbent shall be capable of writing detailed reports and analysis and make comprehensive recommendations.

o   The position requires strong communications skills and the ability to multi-task.

o   The incumbent shall have excellent organizational skills and the ability to run meetings and follow up on work to be provided by others.

The completed Illinois Tollway Employment Application is due September 8^th, 2014 and can be emailed toJobs@getipass.com, or mailed or hand-delivered to Human Resources, 2700 Ogden Avenue, Downers Grove, IL 60515. 

Please see the attached job posting for more information, including additional job requirements and preferences.  More information can be found atwww.illinoistollway.com. 

Questions should be directed to Human Resources at(630) 241-6800 ext. 2333.