Events Coordinator, Lewis University, Romeoville, IL

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Events Coordinator in Romeoville, Illinois

Salary: Open
Type: Full Time - Experienced

The Events Coordinator reports to the Executive Director of Alumni and Parent Relations and leads the strategic direction and purpose of all University Advancement events including, but not limited to: Signum Fidei Celebration, Arts Gala, Homecoming, President's Circle Dinner and DeLaSalle Awards. Responsibilities include: -Responsible to model the University Mission through dedicated job performance, service excellence to constituencies, respectful collaboration and active support of the University's Mission and Catholic and Lasallian higher education. -Formulate, implement, and lead the strategic direction and purpose of all University Advancement events including, but not limited to: Signum Fidei Celebration, Arts Gala, Homecoming, President's Circle Dinner and DeLaSalle Awards. -Oversee the planning and execution of logistical arrangements for University Advancement events to include, but not limited to: marketing efforts, venue coordination, entertainment, auction, sponsorship, food and beverage, decor, transportation and audio-visual. -Prepare comprehensive and detailed planning documents for each event to include but not limited to: successes, areas of improvement, attendance and budget. -Recommend and develop strategies for Signum Fidei and Arts Gala fundraising components that ensure continued growth, and opportunities for expansion where appropriate. -Stay abreast of event trends and research opportunities for creativity, change and growth. -Direct and manage assigned student staff. -Lead the recruitment and management of volunteers and committees as assigned. -Work with University Advancement Development staff to analyze lists of alumni, donors, prospects and vendors to identify individuals to be invited to events with the expectation of increasing event attendance and participation. -Manage event budgets, control expenses effectively, monitor cost to raise a dollar and return on investment. -Work closely with Advancement Communications to prepare print materials and e-communications pertaining to events including: website, invitations, programs and citations. -Lead and/or participate in planning and evaluation meetings. Discuss objectives and strategies of the event and/or departmental activities and procedures. -Formulate and execute other Lewis University fundraising, cultivation and stewardship events as assigned. -Maintain office databases and related event correspondence as appropriate. -Demonstrate a customer focused, highly responsive attitude combined with the ability to remain calm and professional in highly visible situations. -Ability to balance multiple projects and ensure that deadlines are met. -Perform additional job duties as determined by the Executive Director of Alumni and Parent Relations.

Requirements:
A bachelor's degree in business, marketing, public relations or related field. Additional requirements include a minimum of two years success and experience in event planning. Working knowledge and experience in fiscal/budgetary management necessary. Knowledge of Microsoft Office is required. Raiser's Edge experience is preferred but not required. Must be able to communicate effectively both oral and written. Detail oriented and able to work independently and within a team structure. Must display outstanding team, customer service, organizational and time management skills. Availability to work a flexible and sometimes varied schedule, including evenings and weekends.

Preferred Education: 4 Year Degree