BTC Project Director and Advancement Assistant
University of Chicago - Chicago, IL
University of Chicago - Chicago, IL
| Type of Position Staff Number of Positions Available 1 Division Urban Education Institute Department 12315-Urban Education Institute
About the Unit The Urban Education Institute is dedicated to producing knowledge to create reliably excellent schooling nationwide. UEI accomplishes this through applied research designed to improve school practice and education policy; the operation of a charter school with four campuses serving children from across the South Side; preparing and supporting new teachers for Chicago; establishing robust partnerships with organizations and school systems across the city and nation; and the dissemination of tools and training designed to improve urban schooling nationwide. Unit Job Summary The Birth to College Project Director and Advancement Assistant: The University of Chicago Urban Education Institute (UEI) is engaged in an effort to build a model of public education for children that begins at birth and leads to success in school, college, and life. In this endeavor, UEI collaborates with the Ounce of Prevention Fund (Ounce) and other early childhood providers across the city of Chicago to develop a seamless partnership for children and families from birth to college. The UEI Birth to College Project Director will lead UEI's effort to build a model of exemplary schooling from early childhood to college. Will coordinate the partnership on the ground, ensure a strong working relationship with the Ounce of Prevention and other key partners and will help develop citywide and national visibility for the work underway. Will report to the Director of the UChicago Charter School. Responsibilities include: Project Oversight: Track and oversee all aspects of the Birth to College Partnership Develop and support partnership with Ounce of Prevention and other key partners Support the development of tools and case studies that can be used by the birth to college partners and by other providers nationwide overtime Maintain relationship with funders of the Birth to College Partnership, providing updates, leading site visits, creating reports Conceptualize and execute public engagement strategy with local and national partners The advancement assistant is part of a three-person team, and provides administrative and logistical support to the chief advancement officer and associate director of advancement. Responsibilities include: Data Management: Manages and maintains the development database Griffin Produces reports and runs queries Manages and maintains prospect records by updating donor records, entering call reports, overseeing solicitation process Tracks event attendance Gift and Prospect Management: Prepares and processes acknowledgements for gifts according to giving levels Manage stewardship reports Monitors bi-weekly gift reports Works with UEI's administration office and ARD's Gift and Records Services office to manage gifts accounts Partners with University of Chicago Alumni Relations and Development to maintain UEI suspect and prospect records Auxiliary Groups: Provide support services for UChicago Charter School Governing Board, UEI Volunteer Committee and UEI Advancement Committee Proactively manages these auxiliary groups by crafting meeting notices, tracking RSVPs, making follow up phone calls and scheduling meetings Conducts regular updates of contact, employment and biographical information for auxiliary groups Communications: Support management of the monthly e-newsletter and annual appeal Reviews and edits foundation, corporate and individual proposals Partners with UEI's Communications Director to maintain and create advancement communications pieces Drafts and updates acknowledgement letters on a quarterly basis Special Events: Assists with the planning and execution of special events Works with appropriate partners to produce invitation lists and manages RSVPs Manages registration check-in and then enters attendance into Griffin Research and Proposals: Researches prospective donors - individuals, corporations and foundations Updates records in Griffin with research findings Flags prospects for specific funding proposals Assists with proposal submission Maintains proposal library Finances and Budget: Tracks budget by using University systems, eLedger and Active Planner Produces budget reports on a monthly basis Reconciles expenses through the University's GEMS system General Administrative Support Education Bachelor's degree required. Experience Previous related experience required. Experience with developmental database required. Experience tracking budgets by using University systems, eLedger and Active Planner preferred. Experience producing budget reports on a monthly basis preferred. Experience reconciling expenses through the University's GEMS system preferred. Experience managing special events preferred. Competencies Strong project management skills required. Strong organizational skills required. Dexterity to be a team player required. Ability to handle sensitive and confidential information required. Ability to work independently and be proactive required. Computer literacy - especially knowledge of fundraising software, Microsoft Office 2007 (Word, Excel, Access and PowerPoint) required. Attention to detail, especially in proofreading/editing, and spelling required. Graphic design capability and/or familiarity with content management systems is preferred. Required Job Seeker Documents Resume Cover Letter Writing Sample Optional Job Seeker Documents Work Location Campus - Hyde Park Other Work Location Work Schedule Full-Time Hours/Week 37.5 If other than regular hours (M-F, 8:30-5:00) please detail Regular Benefits Eligible? Yes Union (If applicable): Non-Union Pay Grade NA Pay Range Depends on Qualifications Pay Frequency Monthly Does this position require incumbent to operate a vehicle on the job? No Is a Background Check Required? Yes Is Drug Testing Required? No Employee Referral Bonus Amount None Posting Date 04-19-2013 |