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Administrative Assistant to Public and Governmental Affairs - Québec Government Office in Chicago

Administrative Assistant to Public and Governmental Affairs
Québec Government Office in Chicago

Under the authority of the Director and reporting to the Public and Governmental Affairs Officer, the candidate will serve as Administrative Assistant to the Public and Governmental Affairs section. This position requires mature judgment and a high degree of autonomy in addition to the ability to take initiative and maintain a professional demeanor at all times.

General Duties

I. Communications and Outreach
• Help to prepare and distribute the monthly newsletter
• Proactively keep the website content current
• Cooperate in the development and maintenance of a social/professional network through Facebook
• Help to prepare presentations on various aspects of Québec
• Give presentations on Québec to specific groups
• Help to promote the Québec reality throughout the Midwest

II. Administrative Support
• Create and distribute reports/materials in areas which fall under the jurisdiction of Public and Governmental Affairs
• Assist in identifying the most strategic partners in the cultural, academic and government sectors
• Help to establish and maintain a data base of people and events
• Assist in the conception, organization and execution of activities organized throughout the year
• Assist in the preparation and organization of annual office events (send invitations/track RSVP’s, coordinate catering, event decoration, etc.)
• Participate in scheduled office activities (missions, speaking tours, visiting artists, etc.)
• Make travel arrangements and hotel reservations for official visitors
• Create spreadsheets, word documents, mail-merges and PowerPoint presentations, as required
• Provide clerical support such as data entry, mass mailings, and filing

III. Required Qualifications and Skills
• Fluency in English and French (written and oral)
• Undergraduate degree in a relevant discipline
• Minimum of three years experience working in an office environment
• Excellent communication and organizational skills
• A high degree of professionalism and autonomy
• Ability to meet deadlines and multitask
• Rigorous self-discipline and a high degree of self-motivation
• Ability to work with diverse groups of people in both languages
• Excellent knowledge of MS Word, Power Point and Excel

N.B. The salary range for this position begins at $48,000.
The position is now open and the candidate will start as soon as possible.

To apply, please send a cover letter and CV by January 7 to:
Jennifer Herlein, Public and Governmental Affairs Officer
Email: jennifer.herlein@mri.gouv.qc.ca
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