Project Coordinator, Dept. of Family and Support Services, City of Chicago - Chicago, IL

 Project Coordinator

 

Department of Family and Support Services

(Children’s Services)

 

Number of Positions: 2

 

(Additional vacancies possible pending budget approval)

 

Starting Salary: $73,140

 

This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

 

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

 

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

 

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

 

Applications for this position will be accepted until 11:59pm CDT on 02/12/2025

 

Under general supervision, the class coordinates the administration, development and implementation of a specific project or program moderate in size and scope for a City department; and performs related duties as required.

 

 

ESSENTIAL DUTIES

·         Serves as a project supervisor, overseeing tasks and work operations to ensure established goals and objectives are met

·         Develops and implements operating policies and procedures to ensure the effectiveness of program operations.

·         Plans work schedules and priorities for project activities; participates in preparing project timelines, outcomes and tracking systems.

·         Develops marketing strategies to encourage participation in City projects and programs.

·         Acts as a liaison with City departments, public and private agencies and business organizations to secure commitments in providing services to program participants, sharing program information.

·         Monitors and provides direction to consultants engaged in administering program activities. 

·         Prepares narrative and statistical program status reports

 

 

Additional duties may be required for this position

Location:      1615 W. Chicago 60622

Days:             M-F

Hours:          9am to 5pm

 

THIS POSITION IS IN THE CAREER SERVICE

 

Qualifications

 

MINIMUM QUALIFICATIONS

Graduation from an accredited college or university with a Bachelor's degree in Public or Business Administration, Social Sciences, Planning or a related field, supplemented by three years of progressively responsible experience in program administration, or an equivalent combination of training and experience is required.

 

NOTE:

 

SELECTION REQUIREMENTS

This position requires applicants to complete an interview which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

Preference will be given to candidates possessing the following:

·         Previous project management experience. 

·         Previous work experience managing social service programs.

·         Previous experience working with early childhood programs.

·         Previous experience working with at risk populations

·         Bilingual-English and Spanish

Learn more/APPLY here!

Project Coordinator, Chicago Housing Trust - Chicago Department of Housing

Job Posting

: Feb 9, 2024, 12:00:00 AM | 

Closing Date (Period for Applying) - External

: Mar 1, 2024, 11:59:00 PM BU: 10 | Salary: $67,656.00 

Pay Basis

: Yearly

Project Coordinator – Marketing role description:

The Chicago Housing Trust expands access to homeownership while preserving long-term affordability in rapidly appreciating communities. The Project Coordinator – Marketing position works under the direction of the Executive Director. Externally focused work includes promoting Housing Trust homes and programs to prospective buyers and community partners via program orientations, housing fairs, trolley tours, open houses, print media, website, newsletter, and social media; internally focused work includes engaging Housing Trust homeowners via workshops, annual meetings, one-on-one interviews, and newsletters.

 

Project Coordinator – Administrative role description:

The Chicago Housing Trust expands access to homeownership while preserving long-term affordability in rapidly appreciating communities. The Project Coordinator – Administrative position works under the direction of the Executive Director. Externally focused work includes processing intake documents for prospective homebuyers and responding to their inquiries, following up with participants after outreach workshops/events; internally focused work includes accounts receivable, accounts payable (AR/AP), scheduling, project management, minute-taking, and annual compliance audits for homeowners.

Full Description available here (Job # 394772)

Project Coordinator, Innovation - Chicago Transit Authority (CTA)

Primary Location: USA-Illinois-Chicago

Job Posting: Dec 15, 2023

Position Type: Full-time Permanent

POSITION SUMMARY

Under general supervision, assists in the creation and implementation of strategies and programs for the Innovation Department. Responsible for helping to coordinate the development and implementation of  an agency-wide strategic plan to position CTA for success in a post-pandemic environment and ensure CTA is investing in services, tools and technologies that support riders and employees. Supports and organizes department programs and projects and assists project managers and department leaders on key initiatives to ensure successful project completion.

Full post and application are available here.

Project Coordinator (Solid Waste Diversion) - Department of Streets & Sanitation (Chicago)

Job Posting

: Nov 8, 2023, 12:00:00 AM 

Closing Date (Period for Applying) - External

: Nov 22, 2023, 11:59:00 PM

Salary: $65,688.00 

Pay Basis

: Yearly

This position will support the department’s material management diversion programs, including its recycling, composting, and source reduction programs.

Full description and application available here by searching for job number 859823.

Project Coordinator - Austin Coming Together

Position Description

The Project Coordinator will have four main responsibilities to administratively support the mobilization, implementation, and evaluation of the Austin Forward. Together. (AFT) Quality of Life Plan: a) aligning community members and resources towards completing Action Plans; b) maintaining a designed approach for project management of AFT Strategies, Actions, and Project Plans; c) coordinating and executing communications for AFT Leaders and partner organizations; and d) organizing funding information to be provided to AFT funding bodies.

Full description and application are available here.

Project Coordinator - City of Chicago

For more information and to apply please visit: LinkedIn 

Project Coordinator {Environmental, Family Connects Lead & Healthy Homes, Facilities and Administration}

Department of Public Health

Number of Positions: 6 (2 (two) Permanent, 4 (four) Limited Funded Grant*)

“Four of these six positions are funded through a grant and this employment opportunity is contingent on the availability and continuation of the grant supporting this position. The current grant supporting this position is expected to be available through December 31, 2024. The City will provide sufficient notice when the grant and employment opportunity expires.”

Mission: CDPH works with communities and partners to create an equitable, safe, resilient and Healthy Chicago.

Under general supervision, the class coordinates the administration, development and implementation of a specific project or program moderate in size and scope for a City department; and performs related duties as required.

ESSENTIAL DUTIES:

Environmental:

Assists inspection and citation review, supports fee evaluation for liquid waste and construction and demolition debris facilities, and coordinates other projects.

Family Connects Lead & Healthy Homes:

Coordinator to oversee qualification of eligible applicants and units, oversee contracts and monitor spending and performance.

Administration:

Manage grant reporting, review contracts, and assist in contract execution.

Facilities:

Responsible for assisting the Director of Administrative Services by providing support in the planning and execution of relocating CDPH Staff in both new and pre-existing facilities. Ensuring all administrative processes and or procedures are adhered to in both a timely and efficient manner. Providing support to the other CDPH Site locations as needed or requested to do so. Providing support on fleet related matters as needed.

Additional duties may be required for this position.

Work Location:

DePaul Center
333 State St. 2nd Floor
Chicago, IL 60604
WSCDC
2160 W. Ogden
Chicago, IL 60612
Lexington Office
2133 W. Lexington
Chicago, IL 60612

Work Schedule:

Monday through Friday

9:00 A.M. to 5:00 P.M.

THIS POSITION IS IN THE CAREER SERVICE

Qualifications

MINIMUM QUALFICATIONS:

Graduation from an accredited college or university with a Bachelor's degree in Public or Business Administration, Social Sciences, Planning or a related field, supplemented by three years of progressively responsible experience in program administration, or an equivalent combination of training and experience is required.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview which will include a writing exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

Preference will be given to candidates possessing the following:

• Previous project management work experience.
• Previous work experience with budgeting and or invoicing and or record keeping.
• Previous work experience in the administration of a Public Health program
• Previous grant management work experience.
• Previous work experience in role involving reducing racial and health inequities for communities of color.
• Previous community or partner engagement experience.
• Previous work experience in office technology including virtual meeting platforms and SharePoint.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago Department of Human Resources

Lori Lightfoot, Mayor Christopher Owen, Commissioner

Applications for this position will be accepted until 11:59 pm CDT on 12/26/2022

Job Posting: Dec 12, 2022, 2:45:25 PM | Closing Date (Period for Applying) - External: Dec 26, 2022, 11:59:00 PM

BU: 10 | Salary: $63,780 Pay Basis: Yearly

For more information and to apply please visit: LinkedIn 

Project Coordinator (Department of Family and Support Services) - City of Chicago

For more information and to apply please visit: LinkedIn

PROJECT COORDINATOR (DOMESTIC VIOLENCE)

Department of Family and Support Services

Number of Positions: 1

Description

The Project Coordinator manages components of projects, programs, or initiatives of the Division on Domestic Violence (DDV). Projects may include new program development and implementation, domestic violence system change or capacity building projects, and system change initiatives require cross-agency/ cross-partner collaboration. The position oversees a portfolio of programs that deliver services to gender-based violence survivors, monitors grant funding and program budgets, and reporting project performance outcomes. The Project Coordinator also supports DDV policy, planning, and project management efforts by researching and staying abreast of best practices and may serve as a DDV representative in collaborative projects lead by other partners.

 

Essential Duties

• Serves as a project or program manager for DDV portfolio of projects and initiatives regarding gender based violence such as but not limited to domestic violence, human trafficking and sexual assault
• Assist staff and work operations to ensure established goals and objectives are met
• Develops and implements operating policies and procedures to ensure the effectiveness of program operations
• Participates in preparing project or program operating budgets and monitors budget expenditures
• Designs, implements, and monitors procedures utilized in program evaluation
• Develops marketing strategies to encourage participation in City projects and programs
• Monitors project and program expenditures, audits and approves contractor and consultant vouchers for payment
• Acts as a liaison with City departments, public and private agencies, and business organizations to secure commitments in providing services to program participants, sharing program information, and obtaining additional funding support
• Monitors and provides direction to consultants engaged in administering program activities
• Collects and analyzes project data for performance and outcomes
• Prepares narrative and statistical program status reports
• Attends community, civic and business organization meetings to promote department programs or Citywide initiatives

THIS POSITION IS IN THE CAREER SERVICE

Qualifications

Graduation from an accredited college or university with a Bachelor degree in Public or Business Administration, Social Sciences, Planning, or a related field, plus three years of experience in program administration or an equivalent combination of training and experience is required.

Selection Criteria

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral part of the interview will be selected

Preference will be given to candidates possessing the following:

• Previous project management experience or training in gender-based violence services such as but not limited to domestic violence, human trafficking, or sexual assault.
• Previous experience working in the gender-based violence field.
• Previous experience working with service agencies and providing technical assistance.
• Previous experience with service agency program monitoring and fiscal auditing.
• Proficiency with Microsoft Excel, PowerPoint, and Word.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Opportunity and Military Friendly Employer

City of Chicago Department of Human Resources

Lori E. Lightfoot, Mayor Christopher Owen, Commissioner

Applications for this position will be accepted until 11:59p.m. CDT on 11/30/2022.

Job Posting: Nov 16, 2022, 8:28:57 AM | Closing Date (Period for Applying) - External: Nov 30, 2022, 11:59:00 PM

Salary: $61,920.00/Year Pay Basis: Yearly

For more information and to apply please visit: LinkedIn

Chicago Housing Trust Project Coordinator - Department of Housing

PROJECT COORDINATOR (Chicago Housing Trust): To apply visit: Chicago DOH Job Announcement

DEPARTMENT OF HOUSING 

Bureau of Policy & Research 

Number of Positions: 1 

Starting Salary: $63,780.00 

The Project Coordinator is staff for the Chicago Housing Trust (Housing Trust) Homeownership Program and works under  the direction of the Housing Trust’s Executive Director to promote the Housing Trust; helps prepare buyers for purchase of  Housing Trust units; and assists in marketing and implementing Housing Trust strategies to preserve long-term affordable  homeownership opportunities for an increasing number of families in the City of Chicago 

ESSENTIAL DUTIES 

Home Buyer Development 

• Works under the supervision of the Executive Director/Assistant Commissioner to identify and evaluate potential  home buyers seeking to purchase homes in the Housing Trust 

• Collects and analyzes financial data from potential home buyers and provides initial screening for income and  program eligibility 

• Provides the Housing Trust orientation/training to potential home buyers who are in the process of purchasing a  Housing Trust unit 

• Works with non-profit development partners in coordinating the provision of pre- and post-purchase education  services to potential homebuyers 

Marketing 

• Works cooperatively with non-profit and for-profit developers to create low to moderate income affordable home  ownership opportunities for the Housing Trust 

• Works with developers to implement marketing plans that publicize and promote the sale of Housing Trust  properties to qualified buyers 

• Conducts outreach to prospective home buyers, realtors, and private sector organizations to advise them of  Housing Trust units available and the process for home buyers to obtain a Housing Trust unit

• Maintains an accurate and current list of providers of pre- and post-purchase services for potential home buyers 

Closing of Housing Trust Sales 

• Ensures Housing Trust language is included into Condominium Declarations; and gathers necessary  documentation for closings – including but not limited to: Title Policy, Certificate(s) of Occupancy, and Title  Company Closer contact information for the Corporation Counsel 

• Coordinates with Lenders and Attorneys to ensure that all documentation is provided to General Counsel so  closing documents can be prepared 

• Ensures that closing packages are delivered on time to title company for closing 

• Ensures that recorded documents are received from the title company after a closing  

Administrative 

• Works with the Homeowner Resources & Marketing Committee to develop and implement marketing efforts to  promote the Housing Trust, including the monthly Housing Trust Newsletter, regular E-blasts, and workshops for  Housing Trust owners 

• Prepares materials for periodic Board of Directors meetings and Committee meetings as needed. Assists in  scheduling and reserving meeting space for Board and Committee meetings

• Reports Housing Trust deposits, reimbursements, and payments to Accountant; responds to Accountant’s  requests for information on quarterly basis; and is responsible for daily management for budget entries and  reimbursement process 

• Prepares various reports about the Housing Trust, as required 

Stewardship and Customer Management Database 

• Manages the stewardship responsibilities of Housing Trust, including but not limited to assisting in the planning  and delivery of workshops, assistance in producing/publishing a Housing Trust newsletter, documenting  contacts/interactions with Housing Trust members in the ‘Salesforce-HomeKeeper’ database • Keeps ‘Constant Contact’ customer database current 

Additional duties may be required for this position 

Location: City Hall, 10th Floor (occasional travel to city-wide meeting locations) 

Days: Monday – Friday (occasional Saturday hours will be required) 

Hours: 8:30am – 4:30pm or 9:00am – 5:00pm (occasional evening hours will be required) 

THIS POSITION IS IN THE CAREER SERVICE 

MINIMUM QUALIFICATIONS 

Seven (7) years of progressively responsible experience in program administration; OR 

• Graduation from an accredited college or university with an Associate’s degree in Public or Business Administration, Social Sciences, Planning, or a related field, PLUS five (5) years of progressively responsible  experience in program administration; OR 

• Graduation from an accredited college or university with an Bachelor’s degree in Public or Business  Administration, Social Sciences, Planning, or a related field, PLUS three (3) years of progressively responsible  experience in program administration; OR 

• Graduation from an accredited college or university with an Master’s degree in Public or Business Administration,  Social Sciences, Planning, or a related field, PLUS two (2) years of progressively responsible experience in  program administration 

SELECTION REQUIREMENTS 

This position requires applicants to complete an interview which will include a skills assessment as part of the interview.  The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based  on the oral and written parts of the interview will be selected. 

Preference will be given to candidates possessing the following: 

• Spanish fluency (read, write, speak) 

• Associate’s degree or higher from an accredited college or university 

• Previous experience working with mortgage lending, real estate, or housing counseling 

• Proficiency working with Microsoft Word, Excel, and PowerPoint 

• Previous experience working with Customer Relationship Management software (CRM) 

• Previous experience working in a non-profit environment 

Applications for this position will be accepted until 11:59pm CDT on 10/28/2022