Project Coordinator, Chicago Housing Trust - Chicago Department of Housing

Job Posting

: Feb 9, 2024, 12:00:00 AM | 

Closing Date (Period for Applying) - External

: Mar 1, 2024, 11:59:00 PM BU: 10 | Salary: $67,656.00 

Pay Basis

: Yearly

Project Coordinator – Marketing role description:

The Chicago Housing Trust expands access to homeownership while preserving long-term affordability in rapidly appreciating communities. The Project Coordinator – Marketing position works under the direction of the Executive Director. Externally focused work includes promoting Housing Trust homes and programs to prospective buyers and community partners via program orientations, housing fairs, trolley tours, open houses, print media, website, newsletter, and social media; internally focused work includes engaging Housing Trust homeowners via workshops, annual meetings, one-on-one interviews, and newsletters.

 

Project Coordinator – Administrative role description:

The Chicago Housing Trust expands access to homeownership while preserving long-term affordability in rapidly appreciating communities. The Project Coordinator – Administrative position works under the direction of the Executive Director. Externally focused work includes processing intake documents for prospective homebuyers and responding to their inquiries, following up with participants after outreach workshops/events; internally focused work includes accounts receivable, accounts payable (AR/AP), scheduling, project management, minute-taking, and annual compliance audits for homeowners.

Full Description available here (Job # 394772)

 

ESSENTIAL DUTIES

Project Coordinator – Marketing job duties:

·         Conducts outreach to prospective homebuyers via in-person and virtual workshops, housing fairs, trolley tours, and open houses

·         Plans and executes events including semi-annual trolley tours, annual meetings, workshops, and open houses and liaise with community partners to participate in housing and resource fairs

·         Educates and resources developers regarding the Housing Trust’s marketing process

·         Follows up with long-term homeowners to measure impact and collect and share narratives

·         Manages website (WordPress) including active listings, program information, board/staff data, events, and Area Median Income (AMI) thresholds

·         Designs and publishes semi-annual Look Book, program brochures, event fliers, and signage in accordance with DOH’s language accessibility standards

·         Drafts and publishes monthly newsletters, bi-weekly updated listing notices and occasional event announcements

·         Manages LinkedIn account and expands online presence to other social media platforms

·         Fields questions from realtors, lenders, and prospective homebuyers regarding specific properties for sale, application process, etc.

 

Project Coordinator – Administrative job duties:

·         Executes annual occupancy audit for homeowners

·         Collects requisite paperwork from prospective homebuyers for applications and closings

·         Liaises with realtors, lenders, and attorneys regarding the status of applications/closings

·         Processes data collected via closing, program orientations, housing fairs, trolley tours, open houses, etc.

·         Digitizes and archives closing documents and processes AR/AP

·         Schedules board and committee meetings, program orientations, open houses, appraisals, photography/videography shoots, and annual check-ins with partner organizations

·         Drafts minutes for board and committee meetings

·         Supports event logistics for trolley tours, open houses, program orientations, etc. (confirms vendors, attendance, day-of-execution, etc.)

 

Additional duties may be required for this position

 

Location:          City Hall, 10^th Floor (occasional travel to city-wide meeting locations)

Days:                Monday – Friday (occasional Saturday hours will be required)

Hours:              8:30am – 4:30pm or 9:00am – 5:00pm (occasional evening hours will be required)

 

THIS POSITION IS IN THE CAREER SERVICE

 

Qualifications

 

MINIMUM QUALIFICATIONS

·         Seven (7) years of progressively responsible experience in program administration; OR

·         Graduation from an accredited college or university with an Associate’s degree in Public or Business Administration, Social Sciences, Planning, or a related field, PLUS five (5) years of progressively responsible experience in program administration; OR

·         Graduation from an accredited college or university with an Bachelor’s degree in Public or Business Administration, Social Sciences, Planning, or a related field, PLUS three (3) years of progressively responsible experience in program administration; OR

·         Graduation from an accredited college or university with an Master’s degree in Public or Business Administration, Social Sciences, Planning, or a related field, PLUS two (2) years of progressively responsible experience in program administration

 

SELECTION REQUIREMENTS

This position requires applicants to complete an interview which will include a skills assessment as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

Preference will be given to candidates possessing the following:

·         Previous community outreach and engagement experience (in-person and virtual)

·         Previous teaching/instructional experience with groups (in-person and virtual)

·         Familiarity with homeownership programs and processes (mortgage lending, real estate closings, etc.)

·         Proficiency in Spanish or other languages beyond English

·         Previous project management work experience

·         Previous experience working with accounting, customer relationship management, and/or event management software

·         Proficiency working with Microsoft Office products