The purpose of this job is to provide professional level administrative support services to a department head or other administrative position. Manages assigned projects. Work as staff liaison to the various departmental divisions and programs and outside agencies; may act as staff liaison with the media. In some instances, this position will have supervisory responsibility.
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
- Oversees and coordinates the activities of special programs such as cable television, intergovernmental relations, and automated systems and the like
- Assists in the formulation and implementation of executive policies, initiatives, and budgetary matters; meets with department heads and other city staff; provides follow through action on initiatives; serves as liaison with assigned departments and agencies
- Assists in overall strategic planning for the city; coordinates interdepartmental projects; provides analyses and options for program changes
- Provides funding source research
- Researches grant opportunities, acquires grant funds and manages awarded grants
- Develops various information to assist the City Manager, Assistant City Manager, or departmental directors; provides analyses of budget and policy issues and explanatory materials; assists in presenting matters to the City Commission
- Responds to inquiries and complaints from citizens; responds to media inquiries; prepares statements and informational materials for the media; coordinates ongoing public information programs; assists departments in the preparation and presentation of public information
- Represents department heads, Assistant City Manager or City Manager's Office in meetings with various individuals and groups, including citizens, commission members, other governmental officials, representatives from various organizations and associations
- Conducts analytical studies, organizational studies, and special research and other projects at the direction of the City Manager or Assistant City Manager; prepares a variety of correspondence and reports related to the work
- Performs related work as required
DUTIES & RESPONSIBILITIES SPECIFIC TO THE ADMINISTRATIVE ANALYST I - MOBILITY PLANNING ANALYST
The purpose of this job is to provide transportation planning and professional level support services. This position will be in Mobile GR and will focus on mobility project management and advancing work related to mobility, transit, and multimodal planning and policy. Areas of work may include operations, community engagement, transit asset and performance management, data analysis, micromobility, EV infrastructure, parking policy, carshare, and transportation demand management. This role will manage projects; participate in policy development and implementation; share transportation knowledge to City and partner agencies; develop, administer, and monitor consultant contracts and grant programs; promote and support alternative modes of transportation, including public transportation and micromobility; implement recommendations to improve upon current operations; design and manage pilot initiatives; participate as a departmental representative on transportation planning issues at inter-or intradepartmental meetings and do other related work. In some instances, this position may have supervisory responsibility.
This position will be assigned projects within the scope of the categories listed below and may be assigned additional relevant tasks as needed. The position will cover a range of roles with some room to play to the strengths of candidates with specialized areas of expertise.
- Spearheads and manages projects to implement Mobile GR's departmental strategic plan and related initiatives.
- Designs and conducts special research, analytical studies, and other projects at the direction of the Transportation Planning Supervisor and Mobile GR Director; prepares a variety of correspondence and reports related to the work.
- Follows program and operations workflows, develops and improves processes. Reviews and analyzes operating procedures to maximize service effectiveness and efficiency.
- Leads mobility project evaluation, data analysis, spatial analysis, policy review, sub-area studies, and planning activities for specific transportation planning and demand issues dictated by community needs; consolidates findings and suggests solutions.
- Contributes curiosity, a sense of ownership, and good judgement to refining and executing project management and operational activities.
- Works directly with internal and external partners on the development of mobility projects, project development and management, project review, cost estimates and submittal.
- Participates in the coordination of consultant studies related to transportation projects, manages aspects of the department’s work procuring and partnering with vendors.
- Assists in the formulation and implementation of department policies, initiatives, and budgetary matters; meets with other city staff; provides follow through action on initiatives; serves as liaison with assigned departments and agencies.
- Creates informational materials, presentations, and reports; develops reports or information to assist the Department; assists in presenting Department activities and matters to the Mobile GR Commission and other public bodies.
- Prepares briefings, presentations, policy briefs, talking points, or other materials.
- Reviews state and federal guidelines, news articles, RFPs, and other pertinent sources to keep apprised of general developments and emergent issues related to program areas.
- Responds to inquiries and complaints from citizens; responds to inquiries. Prepares informational materials for the media; supports ongoing public information programs.
- Supports public outreach and events work including marketing and educational outreach, assists department in the preparation and presentation of public information.
- Attends meetings with various individuals and groups.
- Provides funding source research; research grant opportunities, acquire grant funds and manages awarded grants.
Required Education and Experience
- Bachelor’s degree from an accredited college or university in Business, Public Administration, Government or a related field
- At least two (2) to four (4) years of progressively responsible related work experience
- Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities
Preferred Qualifications:
- Bachelor's degree or master's degree in Urban Planning or closely related field
- Knowledge of organizational and project management principles
- Knowledge and understanding of transportation issues impacting West Michigan
- Strong project management, research, organizational, and problem-solving skills