Planned Parenthood
Washington, DC
Planned Parenthood Federation of America (PPFA) is the nation’s leading women’s health care provider, educator, and advocate, serving women, men, teens and families. For almost 100 years, PPFA has done more than any other organization in the United States to improve women’s health and safety, prevent unintended pregnancies, and advance the right and ability of individuals and families to make informed and responsible health care decisions.
The Government Relations Division seeks an Administrative Coordinator. Reporting to the Vice President of Public Policy and Government Affairs, he/she will coordinate, oversee and/ or perform a wide variety of administrative and programmatic support to the department. The position requires a highly organized, personable individual. The chosen candidate must be detail oriented, work well independently and as part of a team, and thrive in a fast paced, dynamic environment. General duties include top-notch organizational and prioritization of administrative support and development and execution of written materials.
DUTIES AND RESPONSIBILITIES
* Manages the Vice President’s schedule to ensure that her time reflects the strategic priorities of the Government Relations Division. The Coordinator oversees start-to-finish facilitation of all the Vice President’s meetings and commitments, including logistics, travel, meeting preparation and development, and next steps/takeaways.
* Oversees communication and correspondence for the Vice President. Develops initial drafts of speaking materials and presentations, and develops other background materials for the Vice President.
* Drafts comprehensive briefing memos for the President of PPFA and the Vice President of Public Policy and Government Affairs for meetings organized by the Government Relations Division.
* Coordinates as the liaison to the Office of the President to prioritize meetings and information flow from the Government Relations Division to the President. Acts as a key resource for senior staff in other departments to ensure they know the Government Relations Division’s messaging and up-to-date information.
* Liaises with external government offices and Capitol Hill to execute meetings and advance PPFA priorities.
* Manages the budgeting process for the Government Relations Division and acts as the point of contact for writing new contracts with vendors and making timely payments through the Finance Department.
* Assists the Vice President in strategic planning for upcoming events or goal setting.
* Engages on or leads a variety of special projects including developing Government Relations’ retreats, strategic initiatives, and systems to make more effective work happen.
* Takes on additional assignments as needed, and has an interest in professional growth.
REQUIREMENTS / TECHNICAL EXPERTISE
* Bachelor’s degree or equivalent required.
* One to three years of related work experience.
* Government, the Hill, and/or not-for-profit experience preferred.
* Project management and administrative or advance work experience preferred.
* Strong track record of working effectively with colleagues at all levels and executing events.
PERSONAL QUALITIES /OTHER ATTRIBUTES
* Demonstrates a sense of ownership (and enjoys), keeping track of to-do’s and projects to move forward.
* Able to focus on specific details and ensures accuracy in all work.
* Strong writer with an ability to speak in the voice of the principal over time.
* Has poise and maturityto work with high level individuals and people with diverse backgrounds.
* Has the interest and ambition to take on new assignments and develop new skills.
* Brings a strong appreciation for a diverse workforce and sensitivity to cultural differences.
* Proficiency with Microsoft Office Suite as well as experience with Google Apps including Mail, Calendar, and Drive.
* Must be able to laugh and enjoy working with a team.
TRAVEL
* 0-25%
DIVERSE CANDIDATES ARE ENCOURAGED TO APPLY
Planned Parenthood Federation of America is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Planned Parenthood is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.
*LI-LJ1
Activation Date: Monday, June 20, 2016
Expiration Date: Saturday, August 20, 2016
Planned Parenthood Federation of America (PPFA) is the nation’s leading women’s health care provider, educator, and advocate, serving women, men, teens and families. For almost 100 years, PPFA has done more than any other organization in the United States to improve women’s health and safety, prevent unintended pregnancies, and advance the right and ability of individuals and families to make informed and responsible health care decisions.
The Government Relations Division seeks an Administrative Coordinator. Reporting to the Vice President of Public Policy and Government Affairs, he/she will coordinate, oversee and/ or perform a wide variety of administrative and programmatic support to the department. The position requires a highly organized, personable individual. The chosen candidate must be detail oriented, work well independently and as part of a team, and thrive in a fast paced, dynamic environment. General duties include top-notch organizational and prioritization of administrative support and development and execution of written materials.
DUTIES AND RESPONSIBILITIES
* Manages the Vice President’s schedule to ensure that her time reflects the strategic priorities of the Government Relations Division. The Coordinator oversees start-to-finish facilitation of all the Vice President’s meetings and commitments, including logistics, travel, meeting preparation and development, and next steps/takeaways.
* Oversees communication and correspondence for the Vice President. Develops initial drafts of speaking materials and presentations, and develops other background materials for the Vice President.
* Drafts comprehensive briefing memos for the President of PPFA and the Vice President of Public Policy and Government Affairs for meetings organized by the Government Relations Division.
* Coordinates as the liaison to the Office of the President to prioritize meetings and information flow from the Government Relations Division to the President. Acts as a key resource for senior staff in other departments to ensure they know the Government Relations Division’s messaging and up-to-date information.
* Liaises with external government offices and Capitol Hill to execute meetings and advance PPFA priorities.
* Manages the budgeting process for the Government Relations Division and acts as the point of contact for writing new contracts with vendors and making timely payments through the Finance Department.
* Assists the Vice President in strategic planning for upcoming events or goal setting.
* Engages on or leads a variety of special projects including developing Government Relations’ retreats, strategic initiatives, and systems to make more effective work happen.
* Takes on additional assignments as needed, and has an interest in professional growth.
REQUIREMENTS / TECHNICAL EXPERTISE
* Bachelor’s degree or equivalent required.
* One to three years of related work experience.
* Government, the Hill, and/or not-for-profit experience preferred.
* Project management and administrative or advance work experience preferred.
* Strong track record of working effectively with colleagues at all levels and executing events.
PERSONAL QUALITIES /OTHER ATTRIBUTES
* Demonstrates a sense of ownership (and enjoys), keeping track of to-do’s and projects to move forward.
* Able to focus on specific details and ensures accuracy in all work.
* Strong writer with an ability to speak in the voice of the principal over time.
* Has poise and maturityto work with high level individuals and people with diverse backgrounds.
* Has the interest and ambition to take on new assignments and develop new skills.
* Brings a strong appreciation for a diverse workforce and sensitivity to cultural differences.
* Proficiency with Microsoft Office Suite as well as experience with Google Apps including Mail, Calendar, and Drive.
* Must be able to laugh and enjoy working with a team.
TRAVEL
* 0-25%
DIVERSE CANDIDATES ARE ENCOURAGED TO APPLY
Planned Parenthood Federation of America is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Planned Parenthood is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.
*LI-LJ1
Activation Date: Monday, June 20, 2016
Expiration Date: Saturday, August 20, 2016