Office Manager for Super Cool Urban Planning Tech Startup
Location: San Francisco, CA
Type: Full Time
Min. Experience: Entry Level
We are looking for a well-versed and versatile Office Manager to join a growing team that is changing a big part of the way the world works. This is still a very small team, which means the next hire will have an opportunity to make a very big impact. If you want to get involved at the ground level of something exciting, this job might be for you.
In the role of Office Manager, you will play a highly visible role in supporting the company by cultivating a fun and functional office environment. Your overarching goal will be to ensure that every member of the team has a daily work experience that is as rewarding and productive as possible. You will be the eyes and ears of the organization, keeping a pulse on the people and playing a pivotal part in defining and driving the culture. This means you will have the opportunity to implement things you think will make our company a better (the best!) to work.
Our office is sort of feels like walking into your eclectic aunt’s place. The space is homey, with quirky furniture, an abundance of plants, and a garden out in the back. We’ve got maps on the walls, a collection of transit stamps, and a kitchen to indulge our inner foodies (we even cook together when we get the chance!).
Most importantly though, our office is filled with passionate and hardworking people. The culture here is highly mission-driven and value-oriented, meaning everyone cares deeply about transforming the current state of public transportation in this country –– we are all willing to do whatever it takes to meet our goals. We value work/life balance; we work hard when we’re in the office, so that we can go home and have dinner with our families. We’re not out to just hire “employees” here –– we want to bring on new members of a team, who will go on a journey together to build something incredible.
The work environment strongly emphasizes autonomy and personal accountability. We are looking for someone who can see all the details, and produce forward-thinking, polished results. You should enjoy working independently and figuring out how to get things done, even if you’ve never done them before. You should be self-sufficient and scrappy, with the chops to own a complicated task from start to finish. You’ve never met a problem you couldn’t solve –– resourceful might as well be your middle name.
You will play a large part of the company’s continued success and there will be a multitude of chances to make meaningful contributions. This is the perfect position if you’re looking for the immense personal satisfaction that comes from helping make the world a better, greener place.
Are you up for the challenge?
RESPONSIBILITIES:
- Taking high-level, potentially vague assignments and filling in the blanks.
- Managing inventory of office supplies as well as maintaining good working order and general cleanliness of kitchen, furniture, equipment, physical space, etc.
- Handling daily orders for lunch, while accommodating all dietary restrictions and requests (with a smile).
- Planning events to encourage team bonding and team building, including team dinners, social outings, offsite meetings, trivia nights, company retreats, conferences, and more.
- Being the cultural center of the team by recognizing staff birthdays and anniversaries.
- Participating in the sourcing, screening, recruiting, and onboarding process of new hires.
- Building and maintaining great relationships with people at all levels, from the janitor to the newest multi-million dollar client.
- Overseeing and assisting with finances.
- Following-up and following-through on all action items.
- Staying on top of ever-changing priorities and projects.
QUALIFICATIONS:
- Fresh and friendly, with an energetic and enthusiastic personality.
- We LOVE super smart people, as long as they’re also super kind people.
- Critical thinker and creative problem solver.
- Extremely proactive and productive; driven to learn a lot very quickly.
- Positive attitude, where no project or problem is too big or too small.
- Methodical and meticulous mentality. Dedicated and diligent.
- Polished and professional presence, with exceptional written and verbal communication skills.
- At least one to two years of work experience (either jobs or internships) in an office environment.
- Prior experience in a startup is a big plus.
- Relevant prior experience strongly preferred, e.g. in a role such as Executive Assistant, Personal Assistant, Operations Manager, Chief of Staff, Administrative Assistant, Research Assistant, Office Manager, Project Manager, Event Planner, Community Manager, Account Manager, Event Coordinator, Customer Support Associate, Client Relations, Business Development Manager, etc.