Title: Assistant Director of FOIA Information
Category: Academic Professional
Location: Urbana and/or Chicago
Close Date: Aug 10, 2011
Description: University of Illinois
Office of University Relations
Assistant Director of FOIA Information
Urbana (Preferred) or Chicago Campus
The University of Illinois seeks an Assistant Director of FOIA Information. This position will oversee responsive correspondence for state of Illinois Freedom of Information Act (FOIA) requests submitted to the University of Illinois and will serve as liaison to the University Legal Counsel office and to the Attorney General’s Public Access Counselor (PAC) office. Additional responsibilities include:
Duties:
1. Provide leadership in researching, documenting, and drafting Freedom of Information responses in compliance with the state FOI act and University policy.
2. Oversee the correspondence process to keep the University in compliance with the timelines in the act using available software tools and in collaboration with other university FOIA staff.
3. Supervise, manage, and coordinate FOIA processing office staff to assure compliance with the act and with the deadlines in the act.
4. Serve as primary liaison with Legal Counsel on responsive letters and in processing responsive materials.
5. Serve as primary liaison with the PAC. Answer questions posed by the PAC, research data about responsive materials, and prepare and submit preauthorization requests. In collaboration with other FOIA processing staff, extract representative samples based on preauthorizations. Follow-up requests from the PAC.
6. Collaborate with OUR FOIA staff and with UA responsive offices and with campus-based FOIA responders, coordinating consistent responses to requests. Help determine responsive office(s) and assist in making the contacts to obtain appropriate responsive materials.
7. Update FOIA tracking systems.
8. Develop reports on FOIA requests to the University of Illinois.
9. Assist in processing and marking responsive documents.
10. Maintain currency and expertise in FOIA trends. Monitor/attend FOIA sessions and website provided by the Illinois Attorney General’s office for FOIA compliance. Summarize updates and provide to university-wide FOIA committee.
11. Serve on University, campus, and/or Office for University Relations committees/teams as assigned.
Qualifications:
Minimum qualifications include a Juris Doctor degree with two years' work experience acquired in a legal, business or academic environment. Other required qualifications include: ability to review, analyze, and interpret the FOI act and/or governmental regulations; supervisory experience; excellent organizational and multi-tasking skills to produce accurate, detail-oriented work while meeting stringent deadlines; ability to review potential responsive materials quickly and thoroughly; excellent problem-solving skills that require the ability to identify problems, gather data, establish facts, and present valid conclusions in response to problems; excellent written and verbal communications skills; strong interpersonal skills to develop good working relationships; ability to work independently and use independent judgment; ability to exercise good judgment and discretion; proficiency with Microsoft computer programs (including Word, Excel, Access, Outlook, and Internet Explorer) and Adobe Acrobat; and ability to learn new software to maximize effectiveness in support of FOIA processing. Preferred qualifications include: knowledge about state of Illinois regulations and guidelines established by the Freedom of Information Act; work experience in a higher education institution, preferably the University of Illinois; and related work experience in an Illinois public body subject to FOIA.
This is a full-time, 12-month Academic Professional position. The position may be located in Urbana (preferred) or Chicago. For full consideration, candidates must apply to and submit a letter of application, resume, and names/addresses/phone numbers of three references by August 10, 2011 at https://uajobs.hr.uillinois.edu/.
Employee Relations and Human Resources
271 Henry Administration Building, MC 341
506 South Wright Street
Urbana, IL 61801
(217) 333-2600
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In the heart of Chicago, we offer degrees in fields of study that can change your life and change the world. CUPPA students and alumni are uniquely skilled to build and transform sustainable urban neighborhoods and communities and to address the challenges presented in the 21st century. Find our more about our Bachelors, Masters, and Doctorate degrees at cuppa.uic.edu.
Follow our job postings below and our national job tweets at @CUPPACareers. For student internships and student opportunities, head to the CUPPA Student Opportunities Blog
Have a job or internship to post? Send an email with the title, location, job description, and contact information to cuppa@uic.edu