Coordinator, Planning & Analysis
Purpose of the Position: The Planning and Analysis Officer serves as a member of Access Community Health Network’s Planning and Development team. Each year, this team raises approximately 15-20 percent of the
organization’s budget through public and private sources, equating to $30 million in FY11. This position requires critical management and analysis skills to create necessary infrastructure for internal departments and external partners ensuring not only compliance with funder expectations, but the opportunity for the expansion of ACCESS
sites and services.
KEY RESPONSIBILITIES:
·Manages administrative requirements for ACCESS’ portfolio of government and foundation grants totaling $30 million annually.
·Serves as the key point of contact for grant information provided by funders via notice of grant awards, government statutes and regulations, program expectations and reporting guidelines.
·Researches evolving program expectations and emerging regulations that impact ACCESS grant-funded programs. These expectations impact fiscal, programmatic and compliance systems and standards for the organization.
·Serves as information manager of organizational grant institutional files (electronic and paper), grant requirements and deliverables and reporting requirements.
·As part of the Planning and Analysis team, provides support to other functional areas such as subcontract monitoring, expenditure tracking,
and reporting.
·Assists the Director of Planning and Development and Manager of Planning and Analysis in leading multidisciplinary teams, including but not limited to representatives of ACCESS’ Operations, Medical, Human Resource, IS and Finance departments, to ensure adherence to funder compliance and reporting requirements.
·Creates and maintains business infrastructure to support all grant activities and ensure compliance with award requirements.
·Develops systems for tracking of fiscal and program grant deliverables.
·Provides support to the management of ACCESS’ capital grant portfolio.
·Provides support to Planning and Development efforts by informing the planning process through program and fiscal data, and developing and submitting grant and other award applications to support ACCESS projects
and initiatives.
·Writes grant reports and updates for funded programs.
·Manages relationships with health centers and partnering agencies to assure understanding and satisfaction of funder expectations.
·Provides orientation to appropriate staff to grant ideals, goals and deliverables upon grant award.
·Participates in team meetings.
·Assists with other department responsibilities as needed.
PREFERRED QUALIFICATIONS:
·Bachelor’s degree plus one to three years experience in planning, government grant writing or program development. A range of professional backgrounds and levels of experience may be considered; successful applicants have held advanced degrees in such diverse areas as urban geography, public administration, business, social work and public health.
·Demonstrated success in meeting funder obligations and adherence to strict federal, state, and city statutes and regulations.
·Strong communication and interpersonal skills, and an ability to work well in a team framework.
·Excellent writing and analysis skills.
·Excellent financial management skills across a portfolio of grant-funded projects.
·Proficiency in Microsoft Office, including Microsoft Word, Excel, Outlook, and PowerPoint. Proficiency or willingness to become proficient in use of databases, GIS systems and other software.
·Experience, interest and commitment to health care for underserved groups.