Administrative Analyst, Village of Northbrook

EMPLOYMENT OPPORTUNITY

ADMINISTRATIVE ANALYST

Position Summary

The Village of Northbrook seeks qualified applicants to fill the new position of
Administrative Analyst in the Public Works Department. This position is directly
responsible to the Assistant to the Director of Public Works and assists with the
management functions of the Department. The ideal candidate must be able to conduct
professional analyses of the Department’s programs and services; coordinates the
Department’s purchasing; assists in the timely dissemination of the Department’s
information through the use of the Village’s website, newsletter, and other means; assists in the development of the Department’s Operating and Capital Budgets; and prepares financial reports as required. The successful candidate provides administrative assistance to the Public Works Department by developing and maintaining department reports, procedures, guidelines, and other policies.

Requirements
Ability to exercise good judgment and discretion in handling confidential matters at all levels. The qualified individual must be self directed and able to manage projects within defined deadlines. The selected candidate will possess an ability to maintain
professional working relationships with others outside and within the Department. A
bachelor’s degree in business, public administration, finance, or accounting is required with a master’s degree preferred. Position requires 1 year of experience in municipal work.

Responsibilities
Develops, interprets, and provides management of fiscal accounting and internal
control activities to ensure compliance with established laws, policies and
procedures, including overall financial operations of the Department’s accounting,
budgetary, and other financial planning activities.

Prepares and updates reports analyzing Department programs and services.

Participates in the review, assembly, and distribution of Village Board agenda packets.

Coordinates department purchasing within Village’s Purchasing Policy and Procedures.

Participates in the development of the Department’s operating and capital budgets.

Freedom of Information Act Officer (FOIA) for Public Works Department FOIA
requests; direct public record requests to proper personnel for completion of FOIA
documentation in timely manner.

Develops and edits articles for weekly briefings and monthly Village newsletter

Website content management.

Prepares monthly and annual reports including appropriate department data and
analysis.

Prepares letters, memoranda, and other documents for the signature of the Public
Works Director.

Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint; knowledge of or
ability to learn GEMS, Payroll, and other Public Works Department Specific database management.

Position will be open until filled, however submittal by April 2, 2012 is encouraged.

Application form found at www.northbrook.il.us.

Qualified individuals interested in being considered for the position should send the application form, cover letter, resume and five professional references to: Village of Northbrook, Human Resources
Manager, 1225 Cedar Lane, Northbrook, Il 60062 or email at hr@northbrook.il.us with Administrative
Analyst in the subject field.