UIC CUPPA Careers Blog: Administrative Assistant, LISC

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POSITION ANNOUNCEMENT

ADMINISTRATIVE ASSISTANT

TWIN CITIES – LOCAL INITIATIVES SUPPORT CORPORATION

Local Initiatives Support Corporation (LISC) seeks a self-motivated individual to fill an Administrative Assistant position in its Twin Cities office, located in St. Paul, MN. LISC is a dynamic nonprofit organization that provides financial and technical assistance to organizations engaged in the creation of vibrant neighborhoods and communities. LISC acts as a funder, lender, advocate, and consultant to these groups as they engage in a comprehensive set of community development activities.

This position will be responsible for ensuring an efficient office operation and providing a range of administrative duties to professional staff in the Twin Cities office. The successful candidate must be proactive, well organized, possess outstanding administrative and computer software skills, able to handle multiple tasks, have excellent oral and written communication skills, and be able to relate well with others. LISC is committed to maintaining a diverse work force and strongly encourages people of color to apply.

Responsibilities:
Use own initiative and skillful judgment to develop office management systems required to effectively manage the Twin Cities LISC office.
Office management functions include: equipment leasing and maintenance, work with national LISC IT department as needed, maintain property inventory, order supplies, coordinate office maintenance/repairs, general office upkeep.
Develop and manage office filing systems—both physical and electronic.
Maintain LISC contact database and mailing lists.
Process all invoices and expense reports for payment.
Coordinate meetings, conferences and other events, including venue and food arrangements
Coordinate staff travel arrangements.
Receptionist/Clerical duties include: meet and greet, maintain meeting spaces, answer phones and direct inquiries, mail distribution, package handling and bulk mailings.
Maintain Executive Director’s calendar: schedule appointments, manage invitations.
Assist in preparation of materials for committee meetings.
Take and prepare minutes of all committee meetings, prepare and maintain committee books and database records of all board membership details. Maintain committee calendars.
Write funder acknowledgement letters and assist in assembling of grant application materials.
Perform other related duties as assigned.

Qualifications:
Associates degree or higher.
2-4 years of full time office management, administrative or related experience.
Excellent interpersonal and communication skills.
Ability to work independently and as part of a team.
Able to handle multiple tasks and priorities with strong attention to detail.
Advanced skill with Microsoft Office software, internet, e-mail and general office equipment.

Salary:
LISC offers a competitive salary and excellent benefits.

Qualified candidates should email a resume and cover letter to TwinCitiesHR@lisc.org. No phone calls please.

LISC IS AN EQUAL OPPORTUNITY EMPLOYER