Budget Analyst

Budget Analyst

DePaul University, the nation's largest Catholic university and one of the 10 largest private universities, is an urban institution with 6 campuses, more than 275 degree programs, and 25,000 students from a variety of diverse backgrounds.


General Summary:


The Budget Analyst will report to the Director of Advertising and will be responsible for centralizing and managing the departmental operational budgets of Marketing Communications including seven individual department budgets. This includes requesting requisition; processing, tracking and reconciling all invoices in a timely manner; providing monthly department reporting and related recommendation regarding actual and variance; and serving as the budget compliance manager and centralized point of contact to Procurement, Accounts Payable and Compliance. The Budget analyst will also manage the Marketing Communications ProCard and as needed, providing general administrative support to the Associate Vice President of Marketing Communications and staff.




Principal Duties and Responsibilities:

· Create centralized and consistent processes for and manage multiple department operational budgets of various sizes and frequency of transactions including Marketing Communications, Enrollment Communications, Inquiry Fulfillment, Advertising, Internet Communications, University Communications and Creative Services.

· Provide monthly reporting and recommendations for budgeting, forecasting and audit reasons to each department director.

· Assist department directors with yearly budget recap set up and maintenance and with vendor payment follow-up.

· Manage ProCard activity for Marketing Communications including tracking charge activity and receipts. Reconcile activity on a monthly basis.

· Request requisitions and receive, process, track and reconcile all invoices.

· Manage and reconcile all estimates, purchase orders, master service agreements and contracts for Marketing Communications.

· Analyze and create budget spreadsheets outlining spending and projections for each department.

· Cultivate relationships and serve as the Marketing Communications central liaison with Procurement, Accounts Payable, and Compliance, ensuring that Marketing Communications is current with the latest applicable rules, policies and procedures by communicating with and training Marketing Communications staff as appropriate.

· Ensure that Marketing Communications operates new compliance activities including managing upfront estimates, capturing participation in bidding processes, and negotiating on behalf of Marketing Communications with these university departments as necessary.

· Interface internally on Marketing Communications budget-related activities with Associate Vice President of Marketing Communications, Assistant Vice President of Division Planning and Management, and Executive Assistant to the Senior Vice President of EM&M as needed.

· Work collaboratively to create yearly priorities, plan and budget allocations tied to strategic plans across Marketing Communications.

· Exercise transactional-level decision-making when managing all budget activity and work closely with department directors to conduct their respective monthly and year-end budget analysis and reviews.

· Responsible for the proper management and compliance of all department budgets.

· Perform other duties as assigned.

Requirements:

· Bachelor's degree required, preferably in finance or accounting.

· Minimum three years experience in budget and process management or related experience.

· Proficiency in all Microsoft Office products, especially Excel.

· Comfort with computers and willingness to learn new software, including enterprise-wide applications.

· Must be detail-oriented and an inquisitive problem-solver with sound ethical and business judgment.

· Must respect the confidential nature of the job responsibilities.

· Strong process and project management skills.

· Ability to work independently and collaboratively.

· Strong relationship-building skills and written and verbal communication skills.

· Ability to use appropriate decision-making processes to include key constituents as necessary.

· Ability to guide and inspire others to foster engagement and gain acceptance of ideas.

· Ability to efficiently and effectively allocate resources and use budgets to support organizational goals and objectives.

· Must continuously seek new approaches and ideas with imagination and curiosity that inspires others.

· Ability to utilize and leverage the drivers of value creation.

· Ability to focus on the inter-relatedness of activities and their impact on larger objectives.

· Ability to understand the complex dynamics of change and help others navigate through change.

· Ability to understand the mindset, goals, and motivations of others and connect with them to build empathy and trust.

· Must operate with a combination of authenticity, curiosity, truth-facing, insight-seeking, courage and openness.

· Demonstrated ability to listen to clients and influence them to accept a point of view or take a course of action.

· Ability to design a logical structure to organize data and information.

· Ability to plan, monitor, and execute the processes required.

· Must be a resource to solve problems and educate others in a professional, articulate, and audience-appropriate manner.

· Must keep the University's mission to make extraordinary education accessible at the forefront of decision-making and action.

· Mastery in managing and prioritizing time and resources to ensure projects are completed within specified time period and parameters.

· Must be able to understand other functions and assess interdependencies to bring together appropriate stakeholders.

· Ability to understand emerging trends, identify new areas for learning, and pursue these opportunities with curiosity and passion.

· Ability to clearly, professionally, and persuasively convey thoughts, concepts, directions and ideas verbally and in writing.

· Ability to proactively identify problems, evaluate alternatives, and foster discussion to reach agreement and gain acceptance of a course of action.

· Must be able to identify opportunities for partnering in order to educate others, build teams, and accomplish goals.

· Provide responsive, timely, and high-quality service to clients or constituents that generate confidence in DePaul.



Preferred Requirements:

· Background in compliance or financial audit preferred.



Are you interested in joining our team of talented, motivated employees and helping DePaul serve its students and communities around the world? If so, go to www.depaul.edu and select "Employment" at the top of the page to submit your cover letter and résumé online for this and other jobs. Please reference job number [16164].

Salary & Benefits:

DePaul offers comprehensive and competitive pay and benefits to attract and retain talent to further the University's mission. Please click on the following link to review the full Benefits Summary. https://hr.depaul.edu/Benefits/index.html



Required Background Screening:

All final candidates extended an offer of employment will undergo background screening.



DePaul University is an Equal Opportunity/Affirmative Action Employer.