To learn how to apply please visit: Bickerdike Employment
Position Description
POSITION TITLE: Logistics Coordinator (Temporary Full-Time Position)
PAY RANGE/GRADE: Commensurate with experience/Grade 6
ESSENTIAL FUNCTIONS: The Logistics Coordinator is responsible for overseeing, planning, coordinating and ensuring the day-to-day relocation and related operations of the West Town Housing Preservation rehabilitation project. In all instances, the Logistics Coordinator must perform in accordance with and be committed to the Bickerdike mission.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities. While performing the duties of this job, the employee is regularly required to stand, walk, climb stairs, use hands, reach with hands and arms, bend, lift and or move up to 50 pounds.
RESPONSIBILITIES:
1. Act as the central person and carryout and ensure the interdepartmental coordination of the West Town Housing Preservation rehabilitation project as the main point of contact for all relocation related matters.
2. Coordinate and oversee the relocation coordination meetings with in-house staff, the relocation company and general contractor.
3. Schedule all garbage pick-ups and ordering of dumpsters for move-outs and move-ins, in coordination with vendors, Project Manager and relocation specialists.
4. Coordinate appliance pick-up with maintenance department.
5. Perform punch list inspection duties as instructed by the Project Manager and Housing Development Director. Assist the Project Manager in overseeing the punch list inspection process with various tasks as needed.
6. Coordinate all turnover related maintenance work on relocation units to ensure tum-over within 24 hours of scheduled move-in, including: coordination with maintenance department, relocation specialists and scheduling of contractors.
7. Coordinate the utilities, broadband and cable services for all relocation units.
8. Coordinate and carry out submission of all utility related payments and reimbursements and other contractor related items.
9. Evaluate and create a recommended scope of work for all maintenance, repair and cleaning work needed to make relocation vacant units ready for re-occupancy.
10. Complete all work orders for maintenance work on relocation units; oversee all work is completed in efficient and timely manner and ensure all work orders are closed out in the computer system after work is completed.
11. Coordinate the lock changes and key controls for the relocation properties. Coordinate with Property Management and Maintenance staff to ensure strict adherence to the property key control policies and procedures.
12. Be reachable by Bickerdike company phone at all times and be on-call for any emergencies that occur after regular office hours.
13. Coordinate pest inspections and scheduling of exterminations in conjunction with move-ins and move- outs with Property Management staff, Project Manager and the relocation specialist.
14. Perform other relevant duties as assigned.
QUALIFICATIONS: Minimum 5 years of experience in coordinating logistics including maintenance property management, procurement and contract management experience. Must have ability to work with minimal supervision and track multiple processes. Must have outstanding organizational and coordination abilities. Must have excellent communication and interpersonal skills. Must be proficient in Microsoft Office: Outlook, Word and Excel. Ability to learn and use other software as needed.
Bilingual (English/Spanish) a plus. Must be willing to work flexible hours and be on-call. Must have access to a car, valid driver's license and proof of insurance for work in the field. West Town, Humboldt Park, Logan Square, Hermosa and Avondale residents preferred.
REPORTING RELATIONS: Under the direct supervision of the Housing Development Director. In the absence of this supervisor, shall report to the CFO.
POSITION CLASSIFICATION: Exempt