Secretary of the Board of Trustees and of the University

Job Details - Secretary of the Board of Trustees and of the University
Title: Secretary of the Board of Trustees and of the University
Category: Academic Professional
Location: Urbana
Close Date: Jun 10, 2011
Description:
University of Illinois
Office of the Board of Trustees
Secretary of the Board of Trustees and of the University

The University of Illinois seeks a Secretary of the Board of Trustees and of the University who is one of four officers of the Board of Trustees and reports to the Board Chair with responsibilities to all Board members. This position acts on behalf of the Chair of the Board and the President of the University in coordinating the development of the recommendations for consideration by the Board, and also drafts plans for all meetings of the Board, reports for the Board, the annual schedule of Board meetings, and committee meetings for review by the Chair of the Board and the President.
Duties:
Additional responsibilities include:
1. Serves as member of the President’s Cabinet and the University Policy Council and assists in interpreting and monitoring University policy internally and externally.
2. Responsible for maintaining the current official text of University documents, including theBylaws of the Board of Trustees, the University of Illinois Statutes and The General Rules Concerning University Organization and Procedure, and for the issuance thereof.
3. Performs general ministerial duties, including those of corresponding secretary and recording secretary of the Board as specified and established by State statute and in the Bylaws of the Board of Trustees.
4. Facilitates the work of the Board with the University administration in the governance of the University and provides support services to the members of the Board.
5. Responsible for maintaining and providing safekeeping for the records and minutes of the Board of Trustees as well as certain recordings pertaining to meetings of the Board pursuant to State statute.
6. Makes provisions for maintaining all University contracts executed by the Comptroller on behalf of the Board.
7. Responsible for assisting in implementing the Illinois Open Meetings Act with regard to Notices of Board meetings and Board meetings. Provides guidelines for the issuance and review of appointment notifications for the academic staff and is responsible for presenting such recommendations to the Board for consideration on behalf of the President, and reporting to the Board other academic appointments made by the President.
8. Serves ex officio as clerk of the Executive Committee of the Board of Trustees, and of other committees of the Board.
9. Responsible for proper authorization for issuance of diplomas for graduates.
10. Monitors use of and protects the trademark of the seal of the University.
11. Supervises a staff of eight in carrying out the responsibilities of the office and responding to individual requests for information and assistance from the members of the Board, the University community, and the public.

Qualifications:
Minimum qualifications include a Master’s Degree and five to ten years working in higher education administration; a Doctoral Degree is preferred. Other required qualifications include: excellent communications skills with a variety of audiences ability to work with varied constituencies to reach consensus; broad knowledge of the structure, policies, and systems, as well as practices and customs of the University of Illinois; and interpersonal competencies that demonstrate an understanding of the importance of courtesy, diplomacy, and a collaborative approach to develop and maintain effective work relationships. Preferred qualifications include: broad ranging experience in higher education administration; ability to prepare complex reports and other documents that are clear and concise; some experience working with a chief executive officer and a governing board; ; an appreciation for talent development, including skill in motivating groups of people, and the ability to work with and senior management, peers and others in a collaborative manner; ability to appropriately provide advice to members of a governing board and the president and other University leaders about myriad issues; current or prior successful administrative experience at the level of unit head, or above is desirable; broad understanding of the academic challenges and opportunities facing American higher education; committed focus on accuracy and attention to detail; ability to prepare complex reports and other documents that are clear and concise; demonstrated teamwork skills; demonstrated problem-solving skills in addressing difficult, complex issues; ability to handle a range of computer skills; and knowledge of Banner functionality and data structures.

This is a full-time, 12-month Academic Professional position. The position is based at the University’s office at Urbana-Champaign. Frequent travel among the three campuses of the University is required. For full consideration, submit a letter of application, a resume or curriculum vitae, and names/addresses/phone numbers of three references by June10, 2011 at https://uajobs.hr.uillinois.edu/.

Employee Relations and Human Resources
271 Henry Administration Building, MC 341
506 South Wright Street
Urbana, IL 61801
(217) 333-2600

The University of Illinois is an affirmative action/equal opportunity employer dedicated to building a community of excellence, equity and diversity. University Administration welcomes applications from women, underrepresented minorities, persons with disabilities, sexual minority groups and other candidates who will lead and contribute to the diversification and enrichment of ideas and perspectives.