Salary Range:
The Chicago Metropolitan Agency for Planning (CMAP) is seeking an Executive Assistant to provide high-level administrative support to the Executive Director and other senior staff. CMAP is a mission-driven agency serving the 284 municipalities and 7 counties of northeastern Illinois as the region’s comprehensive planning organization.
The ideal candidate for this position is someone who has previously supported an executive director or C-suite staff and has extensive knowledge of office administration, strong attention to detail, excellent time management and the ability to function well in a high paced environment. CMAP is looking for a flexible team player willing to adapt to changes and be proactive in addressing challenges and most importantly, someone who can demonstrate and uphold our core values: Serving with Passion, Pursuing Equity, Fostering Collaboration, Leading with Excellence, and Driving Innovation.
Duties & Responsibilities include:
- Schedules and coordinates meetings on behalf of the Executive Director and executive staff.
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for the Executive Director and other assigned staff as needed
- Assists in coordinating agenda materials and facilitates cross-divisional coordination and meeting scheduling
- Manages complex calendars, arranges for meetings, appointments, travel and accommodations for the Executive Director and other assigned staff as needed.
- Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgements and recommendations to ensure smooth day‐to‐day engagements.
- Maintains internal processes that support the Executive Director and team by coordinating internal and external resources to expedite workflows.
- Attend meetings and takes notes of discussion; prepares initial draft minutes, summaries, organizes draft follow-up materials, communicates follow-up items, and schedules follow-ups as necessary.
- Drafts, reviews, and sends communications on behalf of the Executive Director.
- Maintains records, documents, and agendas for the Executive Director’s meetings, steering committees, commissions, and other priority initiatives.
The hiring range for this position is $69,769.35-$85,467.39 based on experience.