Title:
Administrative Assistant, The Historical Society of Oak Park and River Forest
Description
-- Administrative Assistant
The
Historical Society of Oak Park and River Forest is seeking a part-time, 15-20
hours/week, administrative assistant. Hours are M-F with occasional evenings
and weekends; schedule to be determined. Position available January 2017.
General
Summary of Duties:
Provide
administrative support to the Executive Director and perform a wide variety of
detailed clerical and administrative tasks with minimum guidance. Position
requires flexibility, organization, professionalism, service orientation, and
ability to work well with others in a team environment.
Duties
and responsibilities:
1. Perform a range of general office duties–answer phone calls and acknowledge e-mails; greet visitors; assist with registration for events, membership mailings, and donation acknowledgements.
1. Perform a range of general office duties–answer phone calls and acknowledge e-mails; greet visitors; assist with registration for events, membership mailings, and donation acknowledgements.
2.
Provide a range of monthly reports to the Executive Director, including (but
not limited to) number of visitors to the museum, number of researchers,
gift shop sales, donations, event registrations. Using PastPerfect software,
enter information and update member/donor/collection databases on a weekly
basis.
3.
Work with volunteers and committee/event chairpersons; support membership
recruiting, fundraising, and program activities.
4.
Become familiar with Historical Society’s research tools/collection to answer
basic queries; schedule research appointments and assist in-person researchers.
5.
As needed, conduct tours of the museum building and sales in the gift
shop.
6.
Update Website with event information, photographs, etc.
7.
Plan quarterly member newsletter, including some writing and editing.
Qualifications/Skills:
2–3
years of experience as an administrative assistant, preferably in a museum or
non-profit setting; excellent communication (oral and written) skills;
demonstrated proficiency in word processing and data entry; willingness to
learn PastPerfect and Website update software; detail-oriented; strong
organizational and interpersonal skills; interest in local history, internet
experience a plus. May be good part-time
job for graduate student.
Compensation:
$10.00/hour
The
Historical Society of Oak Park and River Forest
P.O.
Box 771
Oak
Park, IL 60303-0771