Chief Contract Expediter, Chicago Department of Transportation- Chicago, IL

Please apply online via the City’s website:

https://chicago.taleo.net/careersection/100/jobsearch.ftl?lang=en

Job Description

CHIEF CONTRACT EXPEDITER Job Number: 258673 Description CHIEF CONTRACT EXPEDITER CHICAGO DEPARTMENT OF TRANSPORTATION JOB ANNOUNCEMENT The Chicago Department of Transportation (“CDOT”) is responsible for all aspects of the public way in Chicago, from thousands of miles of streets and sidewalks to hundreds of bridges to street lighting to the Riverwalk. The Chief Contract Expediter works in the Division of Administration to support the varied and essential functions of this department. Under general supervision, performs contract administration functions in an operating department, working with departmental managers to execute appropriate procurement methods for the purchasing of goods and services, e.g. commodities, work services, professional services, construction, and working with the Department of Procurement Services to ensure compliance with procurement processes. Chief Contract Expediter provides policy and technical guidance on the City’s procurement processes and coordinates the preparation, review, and processing of contract documents to ensure contracts to support CDOT’s responsibilities are awarded. NUMBER OF VACANCIES: 2 ESSENTIAL DUTIES Coordinates purchasing functions within CDOT, working with and advising departmental staff on procurement procedures and requirements used in the competitive bid, request for proposal (RFP) and Request for Qualifications (RFQ) methods of procurement. Acts as a liaison between operating department, the Department of Procurement Services (DPS), Department of Law, and other departments to facilitate all phases of the contract preparation process, preparing work plans and ensuring all components are completed. Works with departmental staff in coordinating the preparation of required documents including identification of funding, scope of services, specifications, compensation structure and other required supplemental documents for submission, review and processing. Provides guidance to evaluation committees in the review of RFP and RFQ documents, the drafting of evaluation criteria and guidelines to review proposals, and the interviewing of potential suppliers/vendors. Coordinates the preparation and submission of departmental contract documents including the preparation of detailed specifications by users, contract documents and other information and support documents required by the Department of Procurement Services. Assists in managing awarded contracts (preparing and reviewing time extensions, amendments, vendor limit increases, etc.), maintaining communications with all parties involved (users, vendors, other departments) to effectively monitor contracts for compliance with contract terms and conditions and to address and resolve any contract problems (timely delivery, payment, etc.) Provides information to vendors and the public regarding program requirements for disadvantaged, minority and women owned business enterprise (DBE/MBE/WBE) programs. Works with department managers on setting and monitoring DBE/MBE/WBE compliance on new and existing contracts. Oversees the maintenance of contract records and files and prepares reports on the status of departmental contracts, expenditures and related contract information Researches and maintains a list of vendors supplying goods and services needed by the department; maintains records of pre-qualified vendors and coordinates the review and preparation of task orders CHICAGO DEPARTMENT OF AVIATION Location: 30 N. LaSalle Avenue Shift: Monday - Friday Hours: 8:30 AM - 4:30 PM THIS POSITION IS IN THE CAREER SERVICE Qualifications Graduation from an accredited college or university with a Bachelor’s degree, plus two years of work experience in the procurement of supplies, equipment or services, or an equivalent combination of education, training and experience. Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program. Education & Employment Verification - Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired. NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields. NOTE: You must provide your transcripts or diploma, professional license, or training certificates at time of processing, if applicable. You must also provide your valid U.S. driver's license at time of processing. SELECTION REQUIREMENTS This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected. Preference will be given to candidates possessing the following: Previous experience preparing reports, writing memos, creating spreadsheets, and developing summary reports Previous experience developing and evaluating RFPs/RFQs Previous experience advising on legal, administrative, contractual rights, and policy requirements for grants, contracts or technical specs Previous experience following software applications and/or databases Previous experience planning/coordinating procurement and management of contracts for a variety of materials, supplies/services and construction Previous experience developing contracts for procurement and commodities, evaluating proposals, and drafting contract terms Previous service in the US Armed Forces VETERANS PREFERENCE NOTE: The City of Chicago offers Veterans Preference to both current, active military personnel AND military personnel who have served in the Armed Forces of the United States and have received an honorable or general discharge. Eligible candidates must have at least six months of active duty documented. In order to receive the veterans preference, candidates need to indicate whether or not they are a veteran by answering "yes" or "no" to the question on the online application that asks, "Are you currently serving on active duty for at least six months in the Armed Forces of the United States OR have you served in the Armed Forces of the United States on active duty for at least six months and received an honorable or general discharge?" In addition, you must attach documentation to verify your military service. For veterans, you must attach a copy of your DD214 to your online application which includes character of service status OR a letter from the United States Veterans Administration on official stationary stating dates of service and character of service. For active military personnel, you must attach a letter from your Commanding Officer on official stationary verifying your active duty, length of service, and character of service in the Armed Forces of the United States AND a copy of your military ID to your online application. Failure to answer the question and attach the required documentation will result in you not being considered for the Veterans Preference. Evaluation: Your initial evaluation will be based on information provided on the application form and documents submitted with the application. Applications must be submitted by the individual applicant. No second party applicants will be accepted. Residency Requirement: An employee must be an actual resident of the City of Chicago. Proof of residency will be required at the time of employment. If you are disabled and require a reasonable accommodation to file your application, please contact the City of Chicago, Department of Human Resources at 312-744-4976, TTY: 312-744-5035. You will be required to provide information regarding your request. ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT. The City of Chicago is an Equal Employment Opportunity and Military Employer City of Chicago Department of Human Resources Rahm Emanuel, Mayor Soo Choi, Commissioner Job Posting : Jun 2, 2014, 12:01:00 AM | Closing Date (Period for Applying) - External : Jul 2, 2014, 11:59:00 PM BU: 10 | Salary: $59,976.00 Pay Basis :Yearly