Development Coordinator, Bickerdike Development Corporation - Chicago

POSITION TITLE: Development Coordinator
PAY RANGE/GRADE: Commensurate with experience/Grade 6
ESSENTIAL FUNCTIONS: The Development Coordinator plans, coordinates and carries out all facets of the process of development of real estate projects from inception through construction and final turnover, working closely with the Housing Development Director to ensure that all activities are performed in a complete and timely manner. In all instances the Development Coordinator must perform in accordance with and be committed to the Bickerdike mission.

The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities. While performing the duties of this job, the employee is regularly required to talk, hear, sit, use hands, reach with hands and arms, stand, walk lift and or move up to 25 pounds.

RESPONSIBILITIES
1. Coordinate and oversee initial stages of project conception and formulation including, but not limited to:
Making contacts with community groups, residents and organizations for input in the development
process; preparing and presenting development initiatives to the community, funding sources, and the
Board of Directors; and researching land availability.
2. Assemble and coordinate the development team (architect, general contractor, attorney, etc.), in
coordination with the Housing Development Director, to ensure that all development activities are carried out efficiently and on time.
3. Perform all aspects of project funding assembly including, but not limited to: Researching and maintaining
database of current affordable funding sources and application timelines; preparing funding applications; and securing all financing necessary to complete the project.
4. Oversee and advance the continuous process of the pre-development and bring projects to closing
including but not limited to: Securing site control; following-up and scheduling with all members of the development team and funders; preparing and submitting due diligence items such as market studies, environmental reports, etc.; preparing, analyzing and modifying the development budget; and facilitating the negotiation of legal and financial documents, in coordination with the Housing Development Director.
5. Coordinate and oversee the pre-construction process including, but not limited to: Finalizing the
construction plans and specifications in accordance with funding requirements, Bickerdike priorities and inter-departmental input; initiating and managing the construction bid process in conjunction with the general contractor; obtaining permits and other construction-related approvals in coordination with the Housing Development Director.
6. Perform functions of the Owner’s Representative during the construction process including, but not limited to: completing regular construction site visits; facilitating monthly payout meetings in coordination with the general contractor; completing, submitting and following-up with the Owner’s payout package; tracking construction progress and making revisions in coordination with the Housing Development Director.
7. Complete the final project close out activities including but not limited to: ensuring all benchmarks for final completion and payments are met; facilitating the conversion to permanent financing; securing 8609s; and completing cost benefit and quality control analysis of the project, including the initial functioning of green policies and systems.
8. Coordinate and oversee the building completion and turnover process, including but not limited to:
facilitating turnover meetings with the General Contractor, Property Management, Asset Management and Organizing departments; communicating critical information required for operations and maintenance; coordinating the turnover of relevant documents; creating punchlists and performing follow up inspections in conjunction with the Asset Management and Property Management departments.
9. For Homeownership projects: Develop and maintain a comprehensive homeownership marketing and sales program including, but not limited to: maintaining current knowledge of homebuyer resource programs and the City of Chicago Community Land Trust (CCLT); identifying opportunities to market to potential homebuyers; producing clear and relevant bilingual marketing materials; developing relationships with HUD-certified counseling agencies and referring potential homebuyers to counseling and other relevant resources; continuously encouraging, motivating and guide potential homebuyers through the home-buying process to the successful sale of each home.
10. Maintain working relationships and communications with elected officials, City of Chicago Department of Housing and Economic Development (HED), Illinois Housing Development Authority (IHDA), Chicago Housing Authority (CHA), Federal Home Loan Bank (FHLB), equity syndicators, foundations, private banks, and any other funders in coordination with the Housing Development Director.
11. Maintain current knowledge of guidelines, policies and procedures for HUD, IHDA, HED, CHA, Low Income Housing Tax Credit, and all other housing development subsidy programs utilized in Bickerdike housing.
12. Maintain, coordinate and ensure paper and electronic document archive system for all housing
development documents including all government, subsidy, development, and partnership related
documents and contracts, and ensure all required reporting is carried out and submitted to partners,
governmental agencies and others as appropriate.
13. Assist the Asset Management Director with the assessment of financial and physical needs of existing housing development projects in Bickerdike’s portfolio. When recapitalization is recommended for a project, carry out the housing development process in coordination with the Housing Development Director.
14. Act as a member of the housing development team to ensure the overall effective operation of the
Housing Development Department. Participate in community and resident organizing activities that have been deemed organizational priorities.
15. Perform other relevant tasks as assigned.