Extra Help - Events Coordinator - Alumni Association in the Office for the Vice Chancellor for Advancement

Description:

Reporting to the Director of Alumni Engagement, the Events Coordinator must be an energetic, positive, articulate self-starter who will provide administrative and special event support (physical and virtual) with a high level of confidentiality. Must be able to work independently, comfortably multi-task on a wide variety of projects, possess a keen eye for detail, be able to collaborate with colleagues and follow through with minimal supervision. The UIC Alumni Association is a function of the Office of the Vice Chancellor for Advancement.  

 

Duties:

• assists with planning, coordinating, and facilitating of logistics for events;
• meets with clients in advance of event and assist in determining event needs;
• coordinates overall ticket sales, premium seating, box office operations for the unit, including preparing reports and reconciling box office receipts with tickets sold and unsold;
• plans and coordinates traffic control and parking operations for the unit; implements crowd control responsibilities; plans and coordinates event emergency plan;
• coordinates the concession operations, including menu selection, ordering and inventory of product, health code compliance, and reconciliation of receipts;
• coordinates purchases of services and supplies for events; contacts vendors, negotiates pricing, obtains quotes, and initiates the purchase order procedure;
• coordinates facility arrangements for events, including securing venue, coordinating the processing of rental agreements, and working with on-site venue staff to determine set-up;
• assists with troubleshooting and resolving guest/client/event issues and concerns;
• coordinates event operations regarding the established budget;
• assists in hiring, training, and supervision of event workforce;
• performs other related duties as assigned.

Qualifications:

1. High School graduation or equivalent.
2. Any combination totaling two (2) years (24 months) from the following categories:
   1. Professional work experience in event coordination.
   2. College course work in any discipline, as measured by the following conversion table or its proportional equivalent:
      • 60 semester hours equals one (1) year (12 months)
      • 90 semester hours equals two (2) years (24 months)

Apply here: https://jobs.uic.edu/job-board/job-details?jobID=156060

Planning Liaison - Will County, IL - Deadline 9/29

Immediate Opening for Planning Liaison

The Will County Governmental League (WCGL), one of the metropolitan Chicago regional Councils of Government (COGs) is seeking applications for the position of Planning Liaison. This entry level, full-time position will be engaged in the WCGL’s Transportation and Member programs. The WCGL represents 35 member communities in one of the fastest growing counties in the country. Will County is located approximately 40 miles southwest of Chicago, has an area of 837 square miles, and a population of over 750,000.

The successful candidate will be responsible for assisting in managing the WCGL Surface Transportation Program (STP), Transportation Improvement Program (TIP) and running training opportunities. Managing the STP program includes supervising the preparation and processing of League members applications for federal funding, recommending priorities for various federally funded projects and maintaining records on STP funds allocated to and expended by the League through the program.

The WCGL is responsible for the programming of all federal and state funded transportation projects in the regions Transportation Improvement Program (TIP). The Planning Liaison will assist in active program management for projects in the TIP. The position will regularly coordinate with the Illinois Department of Transportation (IDOT) and the Chicago Metropolitan Agency for Planning (CMAP) to keep the TIP accurate and projects on schedule.

This position will also be responsible for primary staffing of the WCGL’s Public Works Training Program. The Planning Liaison will organize local and web based training opportunities related to public works and transportation.

A degree in planning, public administration, political science, or related field required. Knowledge of regional transportation and planning related issues is desired, and local knowledge is helpful. A successful candidate will have strong interpersonal skills for interactions with elected officials and the business community, as well as strong organizational skills with the ability to multi-task. Regional travel required. This is an entry-level position with a compensation package based on the individual qualifications of the candidate.

 Please submit a cover letter and resume by email to apply@wcgl.org by September 29, 2017. This position is available immediately.