For more information and to apply please visit: Village of Schaumburg
NOW ACCEPTING APPLICATIONS FOR THE POSITION OF:
BFPC Recruiting Coordinator (General Government) part-time
Interested candidates are encouraged to apply as soon as possible. Interviews will be conducted as applications are received. This position will remain open until filled.
STARTING SALARY RANGE: $31.90 - $35.49 per hour working up to 19 hours per week. Salary dependent on qualifications. The salary range for this position is $31.90 - $46.26.
Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.
JOB SUMMARY:
This position performs highly responsible, complex, and confidential office tasks under the general direction of the Schaumburg Board of Fire and Police Commission (BFPC). This position exercises discretion and judgement on BFPC processes, answers inquiries as appropriate and performs oversight and management of multiple professional contracts associated with the hiring and promotional processes. Activities such as recruitment, hiring, and promotional processes comprise the majority of the tasks associated with the BFPC. This position also utilizes technology to the greatest extent possible so that procedures and processes are maintained efficiently. This position reports to the Assistant Village Manager as well as the Chair of the Board of Fire and Police Commission.
To succeed in this role, applicants will need to effectively and clearly communicate to a full range of people inside and outside the organization, be able to work cooperatively with others to achieve common goals, and work in a detail-oriented environment. We are looking to add a team member capable of remaining calm and professional under pressure and demonstrate strong and efficient problem-solving skills with the ability to shift gears comfortably and adapt and recover well to stress.
JOB DUTIES:
1. Facilitates the entire talent acquisition and promotional processes for the Fire and Police Departments at the direction of the BFPC in accordance with collective bargaining agreements, village ordinances, state law, and the BFPC’s Rules and Regulations.
2. Coordinates with departmental staff for ceremony scheduling and on-boarding.
3. Manages and procures all service contracts required for talent acquisition and promotional processes.
4. Maintains and creates electronic files of various confidential and non-confidential information pertaining to personnel, medical, financial, and investigatory BFPC records. Ensures these files are all maintained in accordance with the village’s document retention policy.
5. Attends all meetings convened by the BFPC, takes minutes, and prepares agendas. Posts agendas and approved minutes through the village document management system. Responsible for proper public notification for all public meeting as required by law.
6. Prepares correspondence or similar documents for the BFPC Chair. Creates spreadsheets and provides analysis when requested.
7. Receives phone calls; arranges meetings, conferences, and interviews; makes reservations as necessary. Provides administrative office support as needed both on the phone and in person.
8. Serves as the subject matter expert of the recruiting module in the human experience management system for the BFPC.
9. Assists the BFPC in the preparation of the fiscal year budget; monitors expenditures in comparison with the approved budget; informs supervisor of possible overspending and makes suggestions on ways to avoid overspending. Enters, tracks, and coordinates purchases for budget accounts. Reviews invoices for accuracy, obtains receiving information, and processes for payment. Processes payments for BFPC expenditures, requisitions, and purchase order requests for invoices received.
10. Performs other duties as assigned.
SCHEDULE:
Position typically works an average of 19 hours per week. This position is required to be in the office three days/week from 9am to 5pm with the ability to flex time as a result of required evening meetings. Evening meetings are at a minimum once per month. Schedule varies depending on workload as discussed and determined by the Assistant Village Manager.
QUALIFICATIONS:
1. Minimum of an Associate’s Degree from an accredited college or equivalency of college hours working towards a Bachelor’s Degree in Human Resources, Business, or related field.
2. A minimum of three years of experience in Human Resources, Recruiting, or related field.
3. Professional certification is encouraged.
4. Proficiency with current computer technology, job specific software, and customer service systems.
BENEFITS:
Part-Time employees are not eligible for benefits.
SELECTION PROCESS:
Candidate screening process may consist of an application review, skills testing, employability assessment, interviews, reference checks, and other job-related testing or verifications. Chosen candidates will be subject to a background and criminal history investigation, and qualifying pre-employment medical examination and drug screen (including cannabis).
THE VILLAGE OF SCHAUMBURG IS AN EQUAL OPPORTUNITY EMPLOYER