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Grants and Contracts Associate - Department of Pharmaceutical Sciences - UIC

To Apply:

 

  • Internal employees: Go to https://jobs.uic.edu/. Click on “Employee Login” and login with NetID and Password. Search for “Grants and Contracts Associate” or Requisition ID: 1014796. Please attach a cover letter, resume, and three professional references by the deadline of 12/20/2022.

Title:   Grants and Contracts Associate
Location: Chicago, IL USA

Requisition ID: 1014796

Department: Pharmaceutical Sciences, College of Pharmacy

Posting Close Date: 12/20/2022

 

 

Description:

The Department of Pharmaceutical Sciences comprises the basic science disciplines within the UIC College of Pharmacy, which ranks in the top ten among US pharmacy schools.  The Grants and Contracts Associate will join a team of professional research administrators who manage the financial portfolios of the unit’s faculty members and trainees. Under administrative direction, the Associate will manage pre- and post-award functions across the grant lifecycle for Federal, State, local, and private sponsors. The position holder will liaise with UIC’s Office of Sponsored Programs (OSP) and external entities to facilitate contract, subcontract, revenue generating, and other agreements and to ensure compliance with relevant regulations and sponsor guidelines.

 

Duties:

Pre-Award

  • Advise faculty members and trainees on potential research sponsors and targeted opportunities.
  • Review sponsor solicitations, assist in the preparation of budgets, and help compile other required elements of grant and contract proposals.
  • Help Principal Investigators (PIs) respond to Just-in-Time (JIT) requests from sponsors.
  • Assist PIs with the preparation of no funds agreements such as material transfer agreements (MTAs), confidential disclosure agreements (CDAs), etc.
  • Maintain and/or review Other Support, Biosketch, and other essential documentation.
  • Coordinate closely with the OSP Pre-Award to facilitate the submission of proposals and receipt of awards.

 

Post-Award

  • Keep abreast of relevant University business policies and procedures and Federal, State, and sponsor regulations and guidelines.
  • Coordinate with OSP Post-Award on anticipation account and award setup, financial reports, major rebudgeting, cost transfers, cost share commitments, and closeouts in accordance with the terms and conditions of awards.
  • Develop and receive/issue incoming/outgoing sub-recipient packages and monitor billing/payment, performing risk assessments as necessary.
  • Monitor purchasing and other charges for allowability, both at the point of charge and during the monthly reconciliation process.
  • Assist PIs with the administrative aspects of progress and final reports.
  • Prepare comprehensive, monthly financial reports for PIs that enable long-term planning, particularly of research personnel and major equipment purchases
  • Prepare annual effort reports for certification by researchers

 

Other

  • Manage the non-research accounts in individual PI portfolios: startup, ICR, gift, and revenue generating funds.
  • Collaborate with the Department’s administrative team to optimize and facilitate cross-functional business operations.
  • Perform other duties and special projects as assigned.  

 

Qualifications:

  • A Bachelor’s degree required, a Master’s degree preferred. Degree(s) should be in business administration, accounting, finance, economics or other field(s) related to the position responsibilities or Departmental research areas.
  • Certified Research Administrator (CRA) certification preferred.
  • Familiarity with biomedical sciences research environment and Federal sponsors (NIH, NSF) desirable.
  • Familiarity with UIC business systems (e.g. Banner, ChromeRiver) helpful but internal and external applicants welcome.
  • Demonstrated experience with pre- and/or post-award management preferred.
  • Exceptional organizational and communication skills, both verbal and written.
  • Ability to work under pressure to manage workflow and meet deadlines.
  • Ability to work effectively with a wide range of constituencies in a diverse community.

 

To Apply:

 

  • Internal employees: Go to https://jobs.uic.edu/. Click on “Employee Login” and login with NetID and Password. Search for “Grants and Contracts Associate” or Requisition ID: 1014796. Please attach a cover letter, resume, and three professional references by the deadline of 12/20/2022.
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