Welcome to CUPPA Careers!

The College of Urban Planning and Public Affairs at UIC is the University of Illinois System's home for the study of public policy and contemporary urban challenges. We are CUPPA.

In the heart of Chicago, we offer degrees in fields of study that can change your life and change the world. CUPPA students and alumni are uniquely skilled to build and transform sustainable urban neighborhoods and communities and to address the challenges presented in the 21st century. Find our more about our Bachelors, Masters, and Doctorate degrees at cuppa.uic.edu.

Follow our job postings below and our national job tweets at @CUPPACareers. For student internships and student opportunities, head to the CUPPA Student Opportunities Blog

Have a job or internship to post? Send an email with the title, location, job description, and contact information to cuppa@uic.edu

Management Analyst, Portland, OR


Management Analyst

Salary 
$5,401.00 - $7,200.00 Monthly
Location 
1120 SW 5th Ave, OR
Job Type
Full Time
Bureau
Portland Water Bureau
Job Number
2017-00618
Closing
8/21/2017 4:30 PM Pacific
The Position
The City of Portland, Water Bureau (PWB) is seeking a Management Analyst.  The Management Analyst will be responsible for developing organizational structures and automating processes and procedures to ensure compliance with all records retention requirements.  The position will plan, organize, then work with each work group in PWB to bring their relevant retention schedules up to date, approved and published by City Archives & Records Management.  The position will coordinate recordkeeping functions in the bureau, determine recordkeeping requirements and operational needs, then establish processes and procedures to ensure records are captured and managed per retention schedules; automating processes where appropriate using the bureau's Content Management system to organize and standardize record metadata for future export to Auditor's HPRM system.  The position will assist all PWB workgroups to establish processes and procedures for managing their records when use of Content Management is not practical or feasible.  The position will also analyze the existing Content Management system, current PWB business practices and current usage of Content Management system to determine needs gaps, identify areas for improvement, new or additional functionality and applications needed.  The position will also develop processes and specifications for tools to automate records preservation for legal holds issued by the City Attorney's office, or others.  Finally, the position will work with Emergency Management and Bureau representatives to identify critical files/information that will be required in the response and recovery phases of a major disaster, then work with BTS and others to ensure the critical files/information is replicated to a disaster recovery server and will be available when needed.  This position requires the ability to exercise tact, diplomacy and excellent communication skills.

The Portland Water Bureau (PWB) serves more than 900,000 retail and wholesale customers, almost a quarter of Oregon's population.  PWB values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PWB encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic and socio-economic backgrounds.

Although not required, PWB encourages candidates that can fluently speak another language to include that information in their resume. Bilingual candidates are encouraged to apply. 
To Qualify
The following minimum qualifications are required for this position. Applicants must specifically address and demonstrate in their cover letter and resume how their education, training and/or experience meets each of the following minimum qualifications:
  1. Knowledge and experience analyzing administrative, operational, procedural organizational problems, evaluating alternatives, and reaching sound, logical, fact-based conclusions and recommendations.
  2. Knowledge and experience in applying the principles and practices of public administration, contracting and maintenance of public records.
  3. Knowledge, ability and experience in maintaining files, records and documentation.
  4. Knowledge and experience in analyzing, interpreting, explaining and applying relevant laws, regulations, ordinances and policies.
  5. Ability to establish and maintain effective working relationships with bureau managers and staff, staff of other bureaus, representatives of other governmental agencies, the public and others encountered in the course of work.
  6. Ability and experience in communicating effectively, orally and in writing; presenting conclusions and recommendations clearly and logically.
Training and Experience:
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from a four-year college or university with a major in business or public administration, finance or a closely related field; and at least two years of progressively responsible professional experience in administrative, operations, budgetary and similar analysis; or an equivalent combination of training and experience. Experience in a public agency is preferred.
The Recruitment Process
An evaluation of each applicant's training and experience, as demonstrated in their cover letter and resume weighted 100%. Do not attach materials not requested.  Only candidates who meet the minimum qualifications will be placed on an equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.  
Additional Information
Application Instructions
Applicants must submit a cover letter and professional résumé online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:
Your résumé and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
  • Your cover letter should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
  • Your résumé should support the details described in the cover letter.
  • If you are requesting Veteran's Preference, as identified below, please describe in your cover letter any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.
  • Your résumé and cover letter should be no more than a total of four (4) pages combined.
Please note, all completed applications for this position must be submitted no later than 4:30 pm, on the closing date of this recruitment.  All applications must be submitted via the City's online application process.  Do not attach materials not requested.   E-mailed and/or faxed applications will not be accepted.

If you are requesting Veteran's Preference, attach a copy of your DD214 / DD215 and / or Veteran's Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for.

Veteran's Preference documentation must be submitted no later than 4:30 PM on the closing date of this recruitment.

Non-citizen applicants must be authorized to work in the United States at time of application.

It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting accommodation, the requests must be made to the Analyst(s) named below No Later Than the Closing Date of This Announcement.


Questions?
Teresa Dahrens, Senior Human Resources Analyst
Bureau of Human Resources
Teresa.Dahrens@portlandoregon.gov
(503) 823-4516
An Equal Opportunity / Affirmative Action Employer
Agency
City of Portland
Address
1120 SW 5th Ave, 404

Portland, Oregon, 97204.
Phone
503-823-6821  
Website
http://www.portlandoregon.gov/jobs
on