Project Specialist II - Red Line Extension, Chicago Transit Authority

 Project Specialist II - Red Line Extension

Primary Location

: USA-Illinois-Chicago

Position Type: Full-time Permanent (FTP)

Position Closes: April 15, 2022 

Applicants may apply directly by using this link to the CTA Careers web page, then searching for the position: https://www.transitchicago.com/careers/

Position Summary: 

Under general supervision, performs a variety of administrative duties and responsibilities, including assisting supervisory personnel with records control, various research projects and special studies, and compilation and analyses of data for the Red Line Extension

(RLE) Project.

Primary Responsibilities: 

	% time
1	35%	Assists in department project planning and provides financial and budget administration functions relative to RLE consultant contracts, including the RLE Program Management Consultant (PMC) contract. Researches and reviews project financial information and prepare project reporting. Reviews and enters monthly invoices data to ensure accurate information is tracked. Collects and analyzes project financial information and data and makes recommendations to management based on findings.
2	25%	Responsible for the day-to-day activities of on-going projects and monitors RLE consultant contracts. Maintains records for contracts. Reviews and tracks scope of deliverables list for conformance Communicates with managers regarding project status and expectations.  Collects and analyzes budget and personnel data. Facilitates status meetings and assists with management of project tracking. Develops and reviews procurement documents Assists in developing and administering procedures, processes, goals and objectives. Develops methods to improve workflow and processes.
3	20%	Maintains and updates administrative records of RLE consultant contracts. Prepares and processes documents and reports.  Assists in maintaining various reports and presentations.
4	10%	Coordinates various projects, special assignments and support activities as assigned. Maintains records for the department. Assists in maintaining various reports and presentations. Distributes various reports and communications. Collects and analyzes budget and personnel data. Prepares and processes documents relating to department personnel.
5	10%	Performs related duties as assigned.

Management Responsibilities: 

Reporting to this position may include the following jobs: 

Organizing and analyzing data from numerous sources. Balancing and prioritizing projects with competing levels of importance. Education/Experience Requirements:  Bachelor’s degree in Business Administration, Management, or a related field, plus two (2) years of experience in an administrative position that includes project management, budget management, report preparation, and/or data analysis functions, or an equivalent combination of education and experience relating to this position. Physical Requirements:  Requires sitting for extended periods of time, standing, visual acumen, manual dexterity and fingering for working with computer keyboards. Chicago Transit Authority requires all employees to be COVID-19 vaccinated.  If you are offered employment, proof of  COVID-19 vaccination will be required as a condition of employment and as part of the hiring process. Visit www.transitchicago.com/careers for full notice. Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA. Knowledge, Skills, and Abilities Working knowledge of financial and budget administration and accounting processes. Working knowledge of contract management and processes. Working knowledge of project management methodologies. Working knowledge of general administrative policies and procedures. General knowledge of pertinent laws and regulations. Advanced computer and analytical skills. Advanced MS Office Suite (Word, Excel PowerPoint) skills. Strong research skills. Strong organizational skills. Good writing skills. Good communication skills. Ability to work with sensitive information while maintaining strict confidentiality. Ability to report findings in a clear and concise manner. Ability to verify accuracy and completeness of forms and databases. Ability to present information and report updates effectively. Ability to gather and analyze information. Ability to work independently without supervision. Ability to work to collaborate and work in a team environment. Working Conditions: General office environment. Equipment, Tools, and Materials Utilized  ·    Standard office equipment. ·    Personal computer and related software (Microsoft Word, Power Point, Excel).

Service Planner for Buses - CTA (Chicago IL)

Who: The Chicago Transit Authority: Service Planner - Bus

What: Under general supervision, develops and manages a comprehensive data-driven approach to monitoring transit service levels in order to identify where, when, and how operating efficiencies and service improvements can be attained. Collects, manipulates, and analyzes ridership and operations data to support CTA’s decision-making processes. The Planner will also consider impacts from external factors such as shifting demographics and development patterns, and will evaluate major route changes for Title VI and Environmental Justice implications.