Job Classification: Grants Coordinator
Department/Division: Development Customer Services/Neighborhood Services
Employment Status: Full-time
Hourly Salary/Grade: $50,812.59-$69,910.45
Deadline for Application: Until filled
POSITION SUMMARY:
This position will develop, administer and coordinate CDBG and other grant-funded programs for Development Customer Services; coordinate assigned activities with other departments and outside agencies; and to provide highly responsible and complex staff assistance to the Development Customer Services Grants Supervisor and the Development Customer Services Department Director, as well as advisory boards and commissions.
INSTRUCTIONS TO APPLICANTS:
Applicants can apply directly using the following link: https://secure.entertimeonline.com/ta/6141780.careers?ApplyToJob=503546759 For additional information on the position visit our website at http://www.oak-park.us/jobs. Applications and resumes may also be submitted by mail to: Human Resources, Village of Oak Park, 123 Madison Street, Oak Park, IL 60302; by email to: jobs@oak-park.us ; or by fax to: 708- 358-5107. The Village of Oak Park offers a highly competitive benefit package that includes a retirement plan, deferred compensation program, social security, health & life insurance, vacation, sick leave & other benefits.
GRANTS COORDINATOR
DEFINITION
To develop, administer and coordinate CDBG and other grant-funded programs for Development Customer Services; coordinate assigned activities with other departments and outside agencies; and to provide highly responsible and complex staff assistance to the Development Customer Services Neighborhood Services Division Manager and the Development Customer Services Department Director, other Department Directors, as assigned, as well as advisory boards and commissions.
EXAMPLES OF DUTIES
Essential and other important duties and responsibilities may include, but are not limited to, the items listed below.
Essential duties and responsibilities
Administers federal and state grant-funded programs, either directly or through grantees.
Directs and coordinates the financial monitoring and management of federal and state grant funded programs.
Directs, coordinates and facilitates the evaluation and auditing, as directed, of federal and state grant-funded programs.
Recommends grant related policy adjustments and implementation improvements to the Grants Supervisor and the Neighborhood Services Manager.
Reviews literature dealing with funds available from governmental agencies to determine feasibility of developing programs and/or grant application to supplement the Village’s annual budget allocations.
Assist in the Village’s coordination and implementation of public information efforts to promote the availability and importance of various federal and state-funded grant programs.
Prepares and submits grant proposals for consideration; writes grant applications in required format and submits applications, as directed, to funding agencies.
Confers with individuals affected by proposed grant program to develop program goals and objectives; outlines proposal for how funds are to be used and explains procedures necessary to obtain and maintain funding.
Discusses program requirements and sources of funds available with appropriate staff, citizens and advisory bodies.
Maintain appropriate grant records and files and monitor all paperwork, ensuring accuracy and timely completion.
Participatesin the development and implementation of goals, objectives, policies, and priorities of the Village.
Perform related duties and responsibilities, as required, as directed by the Grants Supervisor, Neighborhood Services Division Manager or Development Customer Services Department Director.
Other important responsibilities and duties include the items listed below.
Meet with representatives for grant funding sources, as directed, to work out details of application proposals.
Assist Development Customer Services Department personnel in writing reports to comply with grant requirements.
QUALIFICATIONS
Knowledge of
Federal and state grant programs, specifically Community Development Block Grant (CDBG) programs.
Operational characteristics, services and activities of a CDBG program.
Management skills to analyze programs, policies and operational needs.
Principles and practices of program development and administration.
Principles and practices of municipal budget preparation and administration.
Methods of research, program analysis, and report preparation.
Pertinent Federal, State and Village codes and ordinances.
Principles and practices of program auditing.
Modern office procedures, methods and computer equipment including word processing and spreadsheets.