Community Disaster Program Specialist, American Red Cross - Romeoville, IL

 WHAT YOU NEED TO KNOW (Job Overview):

As a Community Disaster Program Specialist, you will guide, lead and support teams of trained volunteers to deliver comfort and care in times of disaster. You will also create and maintain a foundation of continuous and robust volunteer engagement using established processes and collaborating with volunteer services staff. You will work with volunteers to ensure that the communities you serve are ready to respond to disasters.

Join us in meeting the needs of continuous disaster response! Regional disaster employees are required to deploy to disaster relief operations outside of their region at a minimum of once a year. Deployments contribute to skill building, career development and exposure to different types of disasters.  Allowances may be provided for personal circumstances and local response activity. Employees must meet all training and physical capacity requirements for deployment.

WHERE YOUR CAREER IS A FORCE FOR GOOD (Key Responsibilities):   

Empower Volunteers: Facilitate and support a diverse volunteer team responsible for the implementation of volunteer-led disaster cycle services programming as well as ensure disaster cycle services are delivered in a rapid, accessible, and equitable manner, both culturally and linguistically, to meet the urgent, disaster-caused needs of our clients, with a focus on frontline communities.

Support the Program: Assist with the successful implementation of either specific disaster cycle services program activities, or a specific disaster cycle services function within an assigned geographic area.

Mission Capacity Building: Engage disaster volunteers who are the primary workforce, and representative of the communities they serve, both culturally and linguistically.

Engage Community: Support local efforts to prepare and mobilize communities and engage partners to prepare for, respond to, and recover from disasters and emergencies.

Manage in a Matrix: Implement plans to meet assigned targets for volunteer engagement and volunteer-led Disaster Action Team response to local home fires or support specific function tasks within assigned geographic area.

Know Your Communities: Act as the local point of contact for partners and communities. Partner with local organizations and leaders supporting frontline communities and community resiliency before, during and after disasters.

Ready to Respond: Participate in disaster response operations in the region in alignment with the Disaster Cycle Services Concept of Operations, upon completion of training requirements.

WHAT YOU NEED TO SUCCEED (Minimum Qualifications):

• Education: Bachelor's degree required, or equivalent combination of education and related experience required.
• Experience: Minimum 3 years of related experience.
• Valid Driver’s License

REQUIRED SKILLS AND ABILITIES:

• Ability to coordinate staff and volunteer activities.
• Excellent interpersonal, verbal, and written communication skills.
• Proven record of accomplishment of collaboration with diverse groups and individual’s representative of all the demographics of this community, managing multiple priorities, facilitation, problem solving, marketing, leadership, and partnership management.
• Intermediate level proficiency with Microsoft Office software, including Word, Excel, PowerPoint, and Outlook.
• Ability to work outside of regular duty hours including nights and weekends.

LEARN MORE/APPLY here!

Program/Administrative Specialist, Chicago Youth Center - Chicago, IL

 

At a glance

$45–50K/yr

Medical, dental, and vision coverage

Onsite, based in Chicago, Illinois, United States

Work in person from the location

Job

Full-time

US work authorization required

Open to candidates with OPT/CPT

Do you want a career that impacts the community? Do you have a desire to work somewhere that changes children’s lives?

Join Chicago Youth Centers as we serve over 3,000 children and families each year!

 

Title: Program/Administrative Specialist

Company: Chicago Youth Centers (CYC)

Website: chicagoyouthcenters.org 

Compensation:  $45,000 - $50,000 per year

Classification: Full Time; Exempt

Reports to: Senior Director of Early Childhood Education

Supervisor Responsibilities: No

Location: CYC Wabash Headquarters Center at 218 S. Wabash Ave (Chicago, IL)

Schedule: 8:30a - 5:00p; Monday - Friday; schedule varies depending on program needs 

 

Purpose:  The Program/Administrative Specialist will provide administrative and program support to Wabash Administrative Team and program management staff. 

 

Responsibilities:

• Responsible for providing administrative support to Early Learning management team and other staff as assigned; assist in compiling data; prepare and organize center/program correspondence, memoranda, proposals and reports; provide reception coverage, copier projects, mail handling, supplies control and inventory; coordinate special projects as assigned.
• Responsible for assisting in the management of fiscal, contract, and grant management of the center/site; perform financial transactions including petty cash disbursements, cash receipts, and bank deposits. Track expenditures and code invoices for payment; prepare financial reports as assigned including payroll, petty cash reports, cash receipt journals, purchase orders, invoices, volunteer time records, and in-kind contribution reports.
• Responsible for management of data collection and tracking systems; ensure accurate data entry and reporting in accordance with agency and funding source requirements; perform assigned data entry functions. Develop and maintain program and administrative filing systems consistent with agency and funding source standards, function as liaison with network administrator and computer system consultants.
• Assist in the completion of the agency food program applications, monitoring, and reporting as assigned.
• Responsible for assisting in the human resources management of the Partner locations maintain staff and licensing files according to agency and licensing standards; recruit and train volunteers; orient new staff to center policies and procedures. Data entry of files into the various data systems and maintain personnel files.
• Responsible for assisting in the implementation and reporting of for Parent Policy Committee, and assigned program activities, including parent policy committee, and family engagement activities, center and sub-committee meetings, program advisory committees, and special events.
• Responsible for gathering and completing the Early Childhood Agency In-kind Report. Review and monitor in-kind reports and track/report progress toward achievement of in-kind goals utilizing the data System and cost matching documentation.

Willing to embrace and demonstrate CYC’s Mantras:

• ATTITUDE MATTERS - Positivity begins with me. My attitude has the power to influence my environment and inspire those around me. I aim to be enthusiastic, optimistic, and kind—even when things get hard.
• CARE FOR REAL - I will take every opportunity to show that I truly care. I commit to serving children and families, my co-workers and my community. I will think, care and act in a respectful manner to uplift and support others.
• OWN IT - I will never say, “That’s not my job.” When I see something that needs to be done, I will assign myself and do it. I will make a commitment to carry out my job responsibilities and assignments with consistency, dependability, and respect.
• PUSH FORWARD - I will be determined and progressive in thought and action. I will press on when problems arise and find innovative ways to solve issues. I will continuously learn and be open to the ideas of others.

 

Requirements

• High School Diploma required; some college preferred.
• 2-3 years of related experience.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Knowledge of principles and practices of basic office management
• Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Excellent grammar and spelling skills.
• Effective customer relations and communication skills (verbal and written); ability to communicate effectively with multiple levels of management, stakeholders, and constituents.
• Strong organizational skills, including ability to create and manage complex schedules, multi-task, maintain accurate records, and prepare reports.
• Advance computer proficiency in Microsoft Office (MS Word, Excel, Outlook, etc.)
• Energetic and outgoing personality, including ability to work under multiple reporting layers.

Learn more/apply here!

Supervisory Transportation Program Specialist - Federal Transit Administration

Closing Date: 04/10/2024
Salary: $151,894 - $191,900 per year
Locations: Atlanta, GA; Cambridge, MA; San Juan, PR; Seattle, WA

Summary

This is a public notice for FTA authorized Supervisory Transportation Program Specialist (2101) positions open to U.S. Citizens. This position supports the Infrastructure Investment and Jobs Act 2021.

Full description and application available here.

Smart Buildings Program Specialist - Public Buildings Service - General Services Administration

Smart buildings Program Specialist: To learn more about the position and how to apply visit: Smart Buildings Program Specialist 

• Open & closing dates: 10/11/2022 to 10/24/2022

  Salary: $92,143 - $138,413 per year

  Appointment type: Permanent 

  Work schedule: Full-time

Summary:

As a Smart Buildings Program Specialist, you will serve as the regional program expert for the Smart Buildings (SB) program and primary liaison with Central Office program counterparts.

Duties: 

Key responsibilities of the Smart Buildings Program Specialist, position include but are not limited to:

• Overseeing the implementation of new building technologies; including Building Automation Systems (BAS) used in the construction, modernization, and reprogramming of existing systems throughout the region to ensure compliance with the national program goals and changing information technology.
• Preparing case studies on existing BAS and building systems for future use through the systematic collection and aggregation of building system information.
• Providing expert advice and recommendations to design and construction engineering teams.
• Providing critical analysis of pressing issues and required policy recommendations used by management to formulate decisions regarding changing responsibilities or business needs, as well as in the design/development and evaluation of ongoing and /or new program issues.
• Maintaining program integrity through continuous monitoring.
• Collaborating with colleagues to best align program objectives with nationally administered programs.
• Monitoring monthly region-wide and individual building energy usage to ensure usage reduction goals are on target with program objectives, and providing critical recommendations to minimize energy usage and associated costs.

Requirements: 

Conditions of Employment

• US Citizenship or National (Residents of American Samoa and Swains Island)
• Meet all eligibility criteria within 30 days of the closing date
• Meet time-in-grade within 30 days of the closing date, if applicable
• Register with the Selective Service if you are a male born after 12/31/1959

If selected, you must meet the following conditions:

• Receive authorization from OPM on any job offer you receive, if you are or were (within the last 5 years) a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch.
• Undergo and pass a background investigation (Tier 2 investigation level).
• Have your identity and work status eligibility verified if you are not a GSA employee.  We will use the Department of Homeland Security’s e-Verify system for this. Any discrepancies must be resolved as a condition of continued employment.
• Complete a financial disclosure report to verify that no conflict, or an appearance of conflict, exists between your financial interest and this position
• Have a valid driver's license
• This work is normally sedentary; but may require some physical exertion when conducting site visits. Site visits require the ability to walk, climb, bend, and manipulate small tools and instruments.
• The work is primarily performed in an office setting. Site visits may require assessments in mechanical rooms or on building rooftops. When necessary, appropriate safety equipment (e.g., hard hat, eye wear, ear plugs, and safety shoes) is required for site visits.

Qualifications

For each job on your resume, provide:

• the exact dates you held  each job (from month/year to month/year)
• number of hours per week you worked (if part time).    

If you have volunteered your service through a National Service program (e.g., Peace Corps, Americorps), we encourage you to apply and include this experience on your resume.