Who: Village of Libertyville
What: The Village of Libertyville, IL (20,800), a northern suburb of Chicago, is seeking to fill a full time opening for a Management Analyst in Administration and Finance Department. The Village provides a challenging work environment that encourages, rewards, and recognizes employees for hard work, responsibility, and innovation in the performance of their jobs of delivering quality services and programs. This entry level public administration position will provide professional administrative assistance to the Administration and Finance Department. The Management analyst supports various aspects of Village operations which includes developing and implementing the Village’s communication plan and strategy, budgeting, human resources and policy development analysis. The position will also be responsible for special projects as assigned.
Responsibilities:
- Completes routine and special assignments by conducting studies and surveys, writing reports, assembling materials, attending meetings and making presentations.
- Participates in the preparation of the annual department Budget. Prepares supporting documents as needed.
- Participates in the preparation, review, assembly and distribution of Village Board Committee and Board Commission agenda packets.
- Assists with managing Village communications including social media platforms
- Coordinates updates to the Village website assuring all information is timely, accurate and literate.
- Develops and edits articles for the Village’s quarterly Newsletter, monthly employee newsletter and weekly e-newsletter.
- Assists in the management of various special projects.
- Answers general questions from the public concerning department matters and, when directed, participates in the investigation and resolution of citizen complaints.
- Maintains regular contact with counterparts in other local governments to coordinate activities and furnish or obtain information related to policies, procedures, programs, rules and regulations.
- Assists with responding to Freedom of Information Act (FOIA) requests.
- Coordinates general liability insurance claims.
- Assists with administration of employee policies and procedures
- Provides general administrative support to the department, which may include preparing documents, filing, scheduling meetings, transcribing minutes, etc.
- Serves as a liaison to various Commissions and Committees as assigned.
- Demonstrates courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Education and Experience: Must possess a minimum of a bachelor's degree in public administration or related field with a master's degree preferred and a minimum of one-year municipal government experience. Required Knowledge and Skills Knowledge of: • Municipal management and legislative processes, including budget process and procedures as well as financial management. • General computer operations including advanced knowledge of Microsoft Office. • Applicable laws and ordinances related to municipal government operations. • Record management principles and practices. • Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person, in writing and over the telephone. Skills in: • Business writing including written correspondence, report writing, and general communications. • Project management, policy analysis and program evaluation. • Ability to establish and maintain effective working relationships with Village employees, elected officials and the public. • Ability to work beyond regular workday, including attending evening meetings and responding to emergencies as required. • Ability to speak in meetings and publicly both with preparation and without. • Ability to be detail oriented while facing multiple deadlines without losing control of projects or missing deadlines. • Ability to work independently with only general direction. • Ability to read, comprehend and analyze complex proposals, contracts and reports. • Ability to apply problem solving principles to resolve common and unusual problems in situations where only limited guidelines exist. • Ability to respond to diverse questions quickly and effectively either with direct answers or referral to other sources of information. • Using initiative and independent judgment within general policy guidelines.
Apply here.