Who: Village of Libertyville, Illinois
What: The Village of Libertyville is seeking to fill a full time opening for a Management Analyst in the Fire Department. The Village provides a challenging work environment that encourages, rewards, and recognizes employees for hard work, responsibility, and innovation in the performance of their jobs of delivering quality services and programs. This entry level public administration position will provide professional administrative and technical assistance to the Fire Department in the areas of advanced office administration, budget and capital planning; program analysis and policy development; customer service and communications; and purchasing. The position will provide general support and assistance to all areas of the Fire Department, as needed.
Responsibilities:
- Participates in the preparation of the annual department Budget. Prepares supporting documents as needed.
- Completes routine and special assignments by conducting studies and surveys, writing reports, assembling materials and attends meetings.
- Assists with information technology initiatives for the Department and maintenance of Fire Department related software programs.
- Supports the department’s purchasing process by reviewing past purchases, programs and services provided contractually, and using this information to develop purchasing documents, including bids.
- Participates in the preparation, review, assembly and distribution of Village Board and Committee agenda packets.
- Assists with updates to the department’s website assuring all information is timely, accurate and literate.
- Develops and edits articles for the Village Newsletter.
- Maintains regular contact with counterparts in other local governments to coordinate activities and furnish or obtain information related to policies, procedures, programs, rules and regulations.
- Will staff the front desk for the Fire Department and answer and route phone calls and walk-in inquiries.
- Answers general questions from the public concerning department matters and, when directed, participates in the investigation and resolution of citizen complaints.
- Provides general administrative support to the department, which may include preparing documents, filing, scheduling meetings, transcribing minutes, etc.
- Compose, type, edit and proofread legal notices, correspondence, memoranda, reports, and other material requiring judgment as to content and attention to accuracy and completeness.
- Assist with troubleshooting issues with mobile data terminal tablets and laptop computers.
- Maintain and update EMS reporting, fire inspections, and mobile response software as needed.
- Process Freedom of Information Act (FOIA) requests made to the Department by coordinating with Village FOIA Officer, communicating with requester, researching records, and preparing responses.
- Maintains ambulance reports, process ambulance billing, and act as liaison between the Village and the ambulance billing service.
- Assist at special events conducted by the Department which may require working evenings, weekends, or holidays.
- Assist with accounts payable and monitoring of accounts and expenses; prepare forms to pay invoices and maintain Department supply inventories.
- Maintain a working office environment, including ordering supplies and monitoring the proper functions of office machines.
- File documents and manage office filing systems and historical documents.
- Demonstrates courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.
Qualifications:
Education and Experience: Must possess a minimum of a bachelor's degree in public administration or related field with a master's degree preferred and a minimum of one-year municipal government experience.
Knowledge of: • Municipal management and legislative processes, including budget process and procedures as well as financial management. • General computer operations including advanced knowledge of Microsoft Office Suite. • Applicable laws and ordinances related to municipal government operations. • Basic Fire Department Operations. • Record management principles and practices. Skills in: • Business writing including written correspondence, report writing, and general communications. • Project management, policy analysis and program evaluation. • Ability to establish and maintain effective working relationships with Village employees, elected officials and the public. • Ability to work beyond regular workday, including attending evening meetings. • Ability to speak in meetings and publicly both with preparation and without. • Ability to be detail oriented while facing multiple deadlines without losing control of projects or missing deadlines. • Ability to work independently with only general direction. • Ability to read, comprehend and analyze complex proposals, contracts and reports. • Ability to apply problem solving principles to resolve common and unusual problems in situations where only limited guidelines exist. • Ability to respond to diverse questions quickly and effectively either with direct answers or referral to other sources of information. • Using initiative and independent judgment within general policy guidelines.
Apply here.