Records and Information Management Services
University of Illinois at Chicago
The University of Illinois seeks an Assistant Director, Records and Information Management Services. In coordination with the Records Information Management Services (RIMS) Director and other staff, the RIMS Assistant Director oversees and coordinates the management of University records and supporting information assets. The RIMS Assistant Director plays a key role in ongoing development and implementation of an effective University records and information management program in a team environment.
The University of Illinois seeks an Assistant Director, Records and Information Management Services. In coordination with the Records Information Management Services (RIMS) Director and other staff, the RIMS Assistant Director oversees and coordinates the management of University records and supporting information assets. The RIMS Assistant Director plays a key role in ongoing development and implementation of an effective University records and information management program in a team environment.
Additional responsibilities include:
Duties:
1. Provide leadership and expertise in the ongoing development and implementation of an innovative and effective University records and information management program.
2. Assure compliance with legal and regulatory requirements, the University's General Rules, and all approved University policies related to records and information management.
3. Research, develop, and communicate best-practice management and preservation strategies for physical, digitized, and born-digital records maintained in distributed and diverse environments across the University.
4. Engage and collaborate with internal business, IT, program and compliance experts in all aspects of the records and information management program as needed.
5. Oversee and coordinate records and Information management services in cooperation with other RIMS staff across the University.
6. Work closely with the University Archivists and assist in the identification and transfer to archival custody records (in all formats) of enduring value.
7. Assist and provide expertise in developing, updating, and disseminating policies and procedures related to managing records and other information resources, including research data.
8. Provide supervision and oversight to other personnel and perform other duties as appropriate for an Assistant Director of RIMS.
9. Perform other related duties and participate in special projects as assigned.
Qualifications:
Education Required:
1. Bachelor's degree in the field of business, information technology, social sciences or a related field or advanced degree in law or LIS would substitute for these degrees.
Education Preferred:
1. Master's degree or advanced degree with a concentration in the management and organization of information assets, business information systems, information technology, organizational systems or information science.
Preferred certification(s):
1. ICRM Certified Records Manager and/or AllM ERM Masters Certification.
2. Certification by the Academy of Certified Archivists.
3. Project Management Certification.
Knowledge Required:
1. Three to five years of experience working with records and information resources and systems.
2. Knowledge and understanding of basic records and information management functions.
3. Knowledge of national and international standards and best practices related to records and information management including the management of electronic records.
4. Experience working across multiple organizational levels simultaneously and building coalitions and partnerships within and outside of the institution.
5. Excellent written and verbal communication skills.
6. Strength in at least one of the preferred areas of Knowledge and Experience.
Knowledge Preferred:
1. Experience working in the environment of higher education, health services, facilities and utilities, information technology or with large research-based organizations.
2. Experience with electronic records management systems, electronic document management systems, document imaging systems, or enterprise database systems.
3. Demonstrated knowledge of, or experience in identifying, the relative value of records, with a particular emphasis on records of enduring value.
4. Demonstrated ability to oversee and support the development and delivery of training materials.
5. Strong project management and organizational skills.
6. Excellent problem-solving skills to address difficult, complex issues.
7. Knowledge of issues related to managing research data in a university environment.
Duties:
1. Provide leadership and expertise in the ongoing development and implementation of an innovative and effective University records and information management program.
2. Assure compliance with legal and regulatory requirements, the University's General Rules, and all approved University policies related to records and information management.
3. Research, develop, and communicate best-practice management and preservation strategies for physical, digitized, and born-digital records maintained in distributed and diverse environments across the University.
4. Engage and collaborate with internal business, IT, program and compliance experts in all aspects of the records and information management program as needed.
5. Oversee and coordinate records and Information management services in cooperation with other RIMS staff across the University.
6. Work closely with the University Archivists and assist in the identification and transfer to archival custody records (in all formats) of enduring value.
7. Assist and provide expertise in developing, updating, and disseminating policies and procedures related to managing records and other information resources, including research data.
8. Provide supervision and oversight to other personnel and perform other duties as appropriate for an Assistant Director of RIMS.
9. Perform other related duties and participate in special projects as assigned.
Qualifications:
Education Required:
1. Bachelor's degree in the field of business, information technology, social sciences or a related field or advanced degree in law or LIS would substitute for these degrees.
Education Preferred:
1. Master's degree or advanced degree with a concentration in the management and organization of information assets, business information systems, information technology, organizational systems or information science.
Preferred certification(s):
1. ICRM Certified Records Manager and/or AllM ERM Masters Certification.
2. Certification by the Academy of Certified Archivists.
3. Project Management Certification.
Knowledge Required:
1. Three to five years of experience working with records and information resources and systems.
2. Knowledge and understanding of basic records and information management functions.
3. Knowledge of national and international standards and best practices related to records and information management including the management of electronic records.
4. Experience working across multiple organizational levels simultaneously and building coalitions and partnerships within and outside of the institution.
5. Excellent written and verbal communication skills.
6. Strength in at least one of the preferred areas of Knowledge and Experience.
Knowledge Preferred:
1. Experience working in the environment of higher education, health services, facilities and utilities, information technology or with large research-based organizations.
2. Experience with electronic records management systems, electronic document management systems, document imaging systems, or enterprise database systems.
3. Demonstrated knowledge of, or experience in identifying, the relative value of records, with a particular emphasis on records of enduring value.
4. Demonstrated ability to oversee and support the development and delivery of training materials.
5. Strong project management and organizational skills.
6. Excellent problem-solving skills to address difficult, complex issues.
7. Knowledge of issues related to managing research data in a university environment.
This is a full-time, 12-month Academic Professional position. For full consideration, candidates must apply and submit a letter of application, resume, and names/addresses/phone numbers of three professional references by April 26, 2017 at https://jobs.uic.edu.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
Employee Relations and Human Resources
809 S. Marshfield Ave
MC 078
Chicago, IL 60612
(312) 996-5130
The University of Illinois is an affirmative action/equal opportunity employer dedicated to building a community of excellence, equity and diversity. The University welcomes applications from women, underrepresented minorities, individuals with disabilities, protected veterans, sexual minority groups and other candidates who will lead and contribute to the diversification and enrichment of ideas and perspectives.
Employee Relations and Human Resources
809 S. Marshfield Ave
MC 078
Chicago, IL 60612
(312) 996-5130
The University of Illinois is an affirmative action/equal opportunity employer dedicated to building a community of excellence, equity and diversity. The University welcomes applications from women, underrepresented minorities, individuals with disabilities, protected veterans, sexual minority groups and other candidates who will lead and contribute to the diversification and enrichment of ideas and perspectives.