Sr. Certification/Compliance Officer - Dept. of Procurement Services - City of Chicago, IL

Sr. Certification/Compliance Officer

Dept. of Procurement Services

City of Chicago, IL

This position is open to the general public and to all current city employees covered under the terms of the City’s collective bargaining agreement with the AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES COUNCIL 31 (Bargaining Units 1, 3, 4, 5)

If you are a current city employee and want to exercise your contractual rights to bid, you must apply on the bid only site at: www.cityofchicago.org/careers

(Once The Website Opens, Scroll Down And Click On The Button Titled "Bid Opportunities.")

In addition, you must check the box on the careers application titled "already employed by this company", correctly enter your employee id, and select the correct bargaining unit. You must use the employee number found on the upper left-hand corner of your pay check stub labeled "payee/employee number." (no other format or system can be used to obtain your employee number).

Failure to check the "already employed by the company" box, enter your employee id, and select the correct bargaining unit will result in a rejected bid application.

VACANCIES: 1

Under supervision, functions as a senior officer/ lead worker in the Department of Procurement Services’ Certification Division; evaluates and provides direction to lower level Officers evaluating applications from businesses seeking certification from the City as a minority-owned and women-owned business enterprise (MBE/WBE), a Disadvantaged Business Enterprise (DBE), BEPD (business enterprise owned by People with Disabilities, ACDBE (airport concessions disadvantaged business enterprise) and other certification programs;

Acts as a lead Officer in the monitoring of certified businesses for compliance with contract requirements and applicable municipal, state and federal laws; and performs related duties as required

ESSENTIAL DUTIES:

• Conducts second level review and evaluation of applications from business enterprises seeking certifications for the City’s certification programs, analyzing applications and support documents to verify full disclosure of ownership, finances and control of business enterprise
• Reviews reports prepared by lower level Officers to ensure completeness of applications and compliance with certification requirements; provides guidance and direction to staff in conducting further review and analysis as needed in order to complete assessments; ensures the quality of work performed by lower level Officers
• Provides direction to staff and works with applicants to resolve issues surrounding clarification of information on application and missing information; requests additional supporting documents and may conduct site visits to audit vendors’ operations to verify business ownership and operations
• Makes recommendation on whether businesses meet certification eligibility requirements, and prepares written assessments and application summaries recommending approval or denial to management. 
• Confers with management on legal and complex issues relating to applications and compliance
• Interprets policies and guidelines of City’s certification programs and contract compliance requirements and regulations to lower level staff, contractors, business owners, and departmental managers.
• Participates and leads outreach events/efforts on behalf of unit to provide information and promote the City’s certification and compliance programs; leads workshops, providing technical assistance and information to participants to explain the application process and certification and compliance requirements
• Meets with vendors and city personnel to explain M/W/DBE, EEO (Equal Employment Opportunity), and reporting requirements and penalties for non-compliance
• Conducts and oversees site visits to monitor program compliance with MBE/WBE requirements and EEO guidelines, and other federal, state, and local requirements
• Conducts audits to evaluate overall contract compliance by vendors
• Provides training to lower level staff on division’s operating and work procedures
• Creates and maintains databases using Microsoft Office Products to maintain records of work activities, application reviews and other assignments; prepares detailed narrative and statistical work reports; prepares correspondence and maintains contract related files

NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.

THIS POSITION IS IN THE CAREER SERVICE

Qualifications
Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Public Administration or a directly related field, plus four years of professional work experience involving the review and analysis of financial records, OR program auditing/monitoring work, OR work involving fact finding analysis and investigative research and reporting, or an equivalent combination of training and experience provided that the minimum degree requirement is met

Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelor, Master, or Juris Doctorate degree program.

Education & Employment Verification - Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

NOTE: You must provide your transcripts or diploma, professional license, or training certificates at time of processing, if applicable.

NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.

SELECTION REQUIREMENTS:

This position requires applicants to complete an interview that includes two skills assessments. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

Preference will be given to candidates possessing the following:

• Program auditing experience
• Experience with individual tax returns, corporate tax returns and financial statements
• Proficiency in Microsoft Office (Word and Excel)
• Project Management Experience

VETERANS PREFERENCE NOTE: The City of Chicago offers Veterans Preference to both current, active military personnel AND military personnel who have served in the Armed Forces of the United States and have received an honorable or general discharge. Eligible candidates must have at least six months of active duty documented. In order to receive the veterans preference, candidates need to indicate whether or not they are a veteran by answering “yes” or “no” to the question on the online application that asks, “Are you currently serving on active duty for at least six months in the Armed Forces of the United States OR have you served in the Armed Forces of the United States on active duty for at least six months and received an honorable or general discharge?” In addition, you must attach documentation to verify your military service. For veterans, you must attach a copy of your DD214 (Member Copy-4) to your online application which includes character of service status OR a letter from the United States Veterans Administration on official stationary stating dates of service and character of service. For active military personnel, you must attach a letter from your Commanding Officer on official stationary verifying your active duty, length of service, and character of service in the Armed Forces of the United States AND a copy of your military ID to your online application. Failure to answer the question and attach the required documentation will result in you not being considered for the Veterans Preference.

Evaluation: Your initial evaluation will be based on information provided on the application form and documents submitted with the application. Applications must be submitted by the individual applicant. No second party applicants will be accepted.

Residency Requirement: All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.

If you would like to request a reasonable accommodation due to disability or pregnancy in order to participate in the application process, please contact the City of Chicago, Department of Human Resources, at 312-744-4976 (voice) or 312-744-5035 (TTY). Please be prepared to provide information in support of your reasonable accommodation request.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.
City of Chicago Department of Human Resources
Rahm Emanuel, Mayor Soo Choi, Commissioner

Job Posting: Mar 20, 2017, 12:01:00 AM |
Closing Date (Period for Applying) - External: Apr 3, 2017, 11:59:00 PM
Salary: $73,440.00/yr
Pay Basis:Yearly